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ABOUT THE ROLE
Tinker Art Studio is a hub for community and connection through art making. We’re looking for a highly organized, people-oriented professional to be the face of our studio and the person who keeps daily operations running smoothly.
The Executive Assistant works directly with the Owner and General Manager to manage the front desk, communications, registration, scheduling, inventory, and the day-to-day flow of the studio — while also serving as front-of-house and a warm first point of contact for the families, students, and teachers who move through our doors.
This is a year-round role that changes shape with the seasons. During the school year, it balances daily front desk operations with longer-term administrative projects and systems work. During summer camps — our busiest, fastest-paced season — it shifts into a camp-operations leadership role, overseeing the Front Desk team and our Teen Volunteer Assistant Program while helping roughly 130 campers a day move through the studio. The right person is energized by both the steady rhythm of the school year and the high-energy pace of summer.
Before applying, spend some time on our website at tinkerartstudio.com. We want candidates who feel genuinely excited about what we do.
WHAT YOU’LL DO
Front desk & customer experience
- Serve as the “face of the studio” — the first point of contact for students, families, teachers, volunteers, and prospective customers, in person, by phone, and over email
- Manage all front desk operations during studio hours
- Provide warm, responsive customer service and represent Tinker’s culture at every interaction
Studio operations & daily flow
- Oversee studio transitions — classroom resets, teacher support, and preparing the studio for each day’s programming
- Support general studio cleanliness, organization, and aesthetics
- Manage materials and coordinate pottery and artwork pick-up
- Sub or step in as an Assistant Teacher when needed, and support Friday birthday parties (including prep such as banners and cakes, or delegating it)
Registration, rosters & records
- Manage rosters across classes, camps, and workshops
- Track student attendance, log absences, and follow up with families
- Support the registration process and manage payment plans
- Handle pottery notifications, labels, and related records
Administration, systems & projects
- Write, update, and maintain studio systems, SOPs, and procedures
- Manage inventory and materials oversight
- Support automation and tools (e.g., Zapier) that keep operations running efficiently
- Prepare for School Day Off Camps and take on special projects as assigned
Team & volunteer coordination
- Delegate to and support the Front Desk team and Assistant Teachers, especially during busy camp transitions
- During summer, oversee the Front Desk team and coordinate day-to-day camp operations
- Run the Teen Volunteer Assistant Program (TVAP) end to end — planning, recruiting, scheduling, training, and managing teen volunteers across the summer
WHO YOU ARE
- Highly organized with strong follow-through — you don’t let things fall through the cracks
- Warm, clear, and professional in person, on the phone, and in writing
- A natural multitasker who stays calm and positive in a busy, fast-paced environment
- Genuinely enjoy working with children, families, and a team
- Comfortable delegating, coordinating people, and leading a small team during the summer season
- Fluent with digital tools: spreadsheets, email platforms, scheduling and registration systems
- Self-directed and action-oriented — you anticipate needs and take initiative
- Reliable, flexible, and able to adapt as the studio’s needs shift day to day and season to season
- You can lift and move up to 50 lbs, and set up and break down tables, easels, and other equipment
POSITION DETAILS
- Full-time, hourly — approximately 40 hours/week
- $20/hour during a 90-day introductory period, increasing to $22/hour upon successful completion
- Onboarding & training rate: $16.82/hour
- Onboarding & training (required) prior to beginning the position: asynchronous virtual onboarding (~4-6 hours) and in-person onboarding (~2-3 hours)
- In-person role, based at Tinker Art Studio in South Boulder
- Target start date: August 24th, 2026
School year schedule, begins Late-August (see special scheduling note RE School Day Off Camps below):
- Mondays: 3:00–6:45pm
- Tuesdays: 9:30am–6:45pm
- Wednesdays: 9:30am–6:45pm
- Thursdays: 9:30am–6:45pm
- Fridays: 9:15am–5:45pm
Summer schedule, begins Mid-May:
- Monday–Friday: 8:30am–4:30pm
Seasonal note:
This is a year-round role. During the school year, it centers on front desk operations, administration, and systems projects. During summer camps (June–August), it shifts to a camp-operations focus — overseeing the Front Desk team and the Teen Volunteer Assistant Program, and supporting the daily flow of camp — which is a busier, higher-energy pace.
BVSD School Day Off Camps:
When BVSD School Day Off Camps run, the Executive Assistant’s hours shift to support camp operations. During camp weeks when no other programming is running (i.e. Thanksgiving Break Camp, Winter Break Camps, and Spring Break Camp), hours are 8:30am–4:30pm. On the other camp days, Monday hours begin at 11:00am (rather than 3:00pm) and Tuesday/Wednesday hours follow the regular schedule; weekly hours are adjusted (typically on Fridays) to balance the total hours worked those weeks. Camp dates for the 2026–2027 school year are listed below.
BVSD School Day Off Camp dates & hours:
- September 21, 2026 (Mon): 11:00am–6:45pm (Friday hours become 9:15am–1:45pm that week)
- Fall Break — October 12–13, 2026 (Mon–Tue): Mon 11:00am–6:45pm; Tue 9:30am–6:45pm (Friday hours become 9:15am–1:45pm that week)
- Veterans Day — November 11, 2026 (Wed): 9:30am–6:45pm
- Thanksgiving Break Camp — November 23–25, 2026 (Mon–Wed): 8:30am–4:30pm each day
- Winter Break Camp — December 28–31, 2026 (Mon–Thu): Mon–Wed 8:30am–4:30pm; Thu (Dec 31) 8:30am–1:00pm
- January 4, 2027 (Mon): 8:30am–4:30pm
- MLK Day — January 18, 2027 (Mon): 11:00am–6:45pm (Friday hours become 9:15am–1:45pm that week)
- Presidents' Day week — February 15–17, 2027 (Mon–Wed): Mon 11:00am–6:45pm; Tue/Wed 9:30am–6:45pm (Friday hours become 9:15am–1:45pm that week)
- Spring Break — March 15–19, 2027 (Mon–Fri): 8:30am–4:30pm each day
Planned studio closures (unpaid):
- Labor Day
- Thanksgiving — two days
- Winter break — one week in December
- New Years Day
- Memorial Day
- Week of July 4th
BENEFITS
- Paid sick leave under Colorado’s Healthy Families and Workplaces Act
- Class credits toward classes and workshops at Tinker Art Studio or Clay Hub
A NOTE ON FIT
We want to be upfront about something specific to this role: this position does not include studio membership or additional studio access beyond class credits. Team members receive class credits to use toward classes or workshops at Tinker Art Studio or Clay Hub — and when participating as a student, they’re treated just like any other student, fully separate from their work role. This keeps the boundary between work and creative time healthy and clear. The right person is genuinely excited about supporting our students without needing to be part of the studio as an artist themselves.
ABOUT TINKER
Tinker Art Studio is a community-centered studio in South Boulder where students of all ages work with a wide range of art materials. We believe in connection, creativity, and creating a space where people feel genuinely welcome in community.
We are excited to meet you!
HOW TO APPLY
To apply, complete our short application form at https://forms.gle/KYj33XXoBdUEKrZP7. Please answer all questions in your own words — we read every response carefully, and AI-generated answers are easy to spot and won’t move forward.
Applications are reviewed on a rolling basis.
Pay: $20.00 - $22.00 per hour
Work Location: In person
