Top 23 Executive personal assistant Jobs in Dunedin Fl

Executive Personal Assistant to CEO
Confidential —Tampa, FL
- $100,000 - $130,000 a year
- Weekends as needed
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
Executive Assistant
Tampa Bay Buccaneers —Tampa, FL
- Extended hours
- Background check
- Microsoft Outlook
- Mid-level
Quick Apply
Executive Assistant to CGO (Remote)
KnowBe4 —Clearwater, FL
- $87,000 - $97,000 a year
- Remote
- Background check
- Travel
- Senior level
- Tuition reimbursement
- Adoption assistance
Quick Apply
9d
CEO Executive Administrative Assistant
Confidencial —Tampa, FL
- $100,000 - $120,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
10d
Executive Administrative Assistant
McNichols —Tampa, FL
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Disability insurance
- Health insurance
Quick Apply
Executive Assistant
MetLife —Tampa, FL
- $54,200 - $78,000 a year
- Email
- Hybrid work
- Microsoft Outlook
- Customer service
- Office
- Paid holidays
- Disability insurance
3d
Executive Assistant III
Inovalon —Tampa, FL
- $36.92 - $52.88 an hour
- Hybrid work
- 7 years
- Microsoft Excel
- Office
Personal Assistant/Office Manager (On-Site)
Buddy Brew Coffee —Tampa, FL
- Full-time
- Mid-level
- In-person
- Communication skills
- Health insurance
- 401(k)
Quick Apply
Executive and Personal Assistant
Via Logic LLC —Tampa, FL
- $50,000 - $60,000 a year
- Full-time
- Remote
- Google Workspace
- Writing skills
- Research
- Health insurance
- Paid time off
Quick Apply
1d
Senior Executive Assistant
St Vincent De Paul Cares —Saint Petersburg, FL
- $70,000 - $80,000 a year
- Weekends as needed
- Background check
- Microsoft Outlook
- 5 years
- 403(b) matching
- Paid holidays
Quick Apply
2d
Administrative Assistant
Jofi Media —Largo, FL
- $600 - $1,000 a week
- Full-time
- Mid-level
- Office
- In-person
Quick Apply
17h
Executive Assistant- Senior Vice President of Operations
AMIkids Inc. —Tampa, FL
- Microsoft Excel
- Microsoft Outlook
- 5 years
- AD&D insurance
- Paid holidays
Quick Apply
2d
Administrative Assistant
Clearwater Cardiovascular Consultants —Clearwater, FL
- Microsoft Excel
- Mid-level
- Office
Quick Apply
Personal Assistant
Future Home Care —Temple Terrace, FL
- $21 - $22 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
4d
Senior Administrative Assistant
Marc Rutenberg Homes —Tarpon Springs, FL
- $40,000 - $50,000 a year
- Full-time
- Office
- Analysis skills
- Contracts
Quick Apply
Administrative & Planning Specialist
Homeless Leadership Alliance of Pinellas —Saint Petersburg, FL
- $47,000 - $55,000 a year
- Full-time
- Hybrid work
- CRM software
- Background check
- English
- Health insurance
- Dental insurance
Quick Apply
3d
Commercial Driver's License A Truck Owner Operator
MR NONO LLC —Tampa, FL
- $51,656.68 - $60,000.00 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Owner-operator
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant to Chair & Program Leader - BMTCI
Moffitt Cancer Center —Tampa, FL
- $26.32 - $40.14 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
9d

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Executive Personal Assistant to CEO

Confidential
Tampa, FL

Quick Apply

Job Details

Full-time
$100,000 - $130,000 a year

Benefits

Paid holidays
Health insurance
Dental insurance
Paid time off
Vision insurance

Qualifications

Confidential information handling
Microsoft Excel
Executive administrative support
Bachelor's degree
Communications
Business Administration
Video conferences (communication methods)
Managing executive calendars
monday.com
Technical Proficiency

Full Job Description

Executive Personal Assistant

(Company Confidential)

Job Type: Full-Time (Exempt) – (Mon-Fri)

Salary: $100-$130K (DOE)

Location: Tampa, FL – On-site

Position Summary

The Executive Personal Assistant (EPA) serves as a trusted partner to the CEO, providing high-level executive, administrative, operational, and personal support to maximize executive effectiveness and organizational efficiency. This role is responsible for protecting and optimizing the CEO's time, managing competing priorities, and ensuring seamless execution of business and personal commitments.

The EPA operates proactively, exercises sound judgment, maintains strict confidentiality, and functions independently with minimal supervision. This role extends beyond traditional administrative support and acts as a strategic force multiplier, anticipating needs, streamlining workflows, and supporting key business initiatives.

The employee is paid on a salary basis and is expected to exercise discretion and independent judgment in carrying out responsibilities that directly support executive leadership. This role is intended to work alongside our current team of admins and provide additional support to CEO.

What This Role Is

A force multiplier for executive effectiveness.
A trusted advisor and confidential business partner.
A proactive problem solver who anticipates needs before they arise.
A decision-maker capable of operating independently.
A relationship manager who effectively interacts with internal teams, vendors, customers, and external stakeholders.
A champion of organization, process improvement, and operational excellence.
Will support CEO Monday-Friday (evenings/weekends as needed) to help manage and track volumes and deliverables.

Key Responsibilities

Executive Support

Manage and optimize the CEO's calendar, scheduling, travel, meetings, and strategic priorities.
Monitor, prioritize, and manage a high volume of email communications and correspondence.
Draft, edit, proofread, and distribute executive communications, reports, presentations, and meeting materials.
Prepare daily and weekly executive briefing documents highlighting priorities, deadlines, risks, and action items.
Coordinate follow-up activities with leadership teams, vendors, clients, and business partners.
Serve as a gatekeeper by filtering requests and ensuring executive attention is focused on high-priority matters.
Conduct research and prepare executive-ready summaries, recommendations, and reports.
Maintain complete confidentiality when handling sensitive business and personal information.

Personal Assistance

Coordinate personal appointments, travel arrangements, reservations, and scheduling.
Manage personal administrative projects and special requests.
Assist with household, vendor, and personal service coordination as needed.
Handle time-sensitive personal matters with discretion and professionalism.

Operational & Business Support

Assist with budget tracking, expense reporting, purchase orders, and administrative financial reporting.
Coordinate meetings, events, leadership gatherings, company celebrations, and employee engagement activities.
Generate, maintain, and distribute reports, dashboards, organization charts, and other business documentation.
Coordinate procurement activities and vendor relationships.
Assist with monthly reporting and administrative processes as needed.

Document Quality Control & Process Management

Manage high-volume document review and quality control processes.
Ensure all materials comply with company formatting, branding, and quality standards.
Review documents for accuracy, completeness, grammar, compliance, and presentation quality.
Maintain document templates, style guides, and quality assurance checklists.
Track document quality metrics and implement continuous improvement initiatives.
Recommend and implement workflow enhancements and automation opportunities.

Technology & AI-Driven Productivity

Leverage Microsoft Copilot, AI tools, and workflow automation solutions to improve efficiency and productivity.
Utilize AI to conduct research, summarize information, prepare drafts, and create executive reports.
Identify opportunities for automation and process improvements.
Ensure all AI usage complies with company data security, privacy, and ethical standards.
Assist in implementing digital tools that enhance organizational effectiveness.

Qualifications

Education

Bachelor's Degree in Business Administration, Operations Management, Communications, or a related field preferred.
Equivalent professional experience may be considered in lieu of a degree.

Experience

Minimum 4+ years supporting C-level executives (CEO, COO, CFO, President, or equivalent).
Experience managing executive calendars, communications, and competing priorities in a fast-paced environment.
Experience handling confidential information with discretion and professionalism.
Experience in construction, finance, real estate, professional services, or related industries preferred.
Experience with process improvement, workflow optimization, or project coordination preferred.

Required Skills & Competencies

Exceptional organizational and time management skills.
Outstanding written, verbal, and interpersonal communication abilities.
Strong attention to detail and commitment to accuracy.
Excellent judgment, problem-solving, and decision-making capabilities.
Ability to prioritize multiple projects and deadlines simultaneously.
Self-directed with the ability to operate independently.
Professional demeanor with strong executive presence.
Highly analytical with strong critical-thinking skills.
Proven ability to develop positive working relationships across all levels of the organization.
Ability to adapt quickly in a fast-paced, high-growth environment.

Definition of Success

Success in this role means:

The CEO experiences fewer interruptions and increased focus on strategic priorities.
Executive and personal commitments are proactively managed without missed deadlines.
Communication is organized, timely, and professional.
Business operations and administrative processes run efficiently.
Risks, issues, and bottlenecks are identified and addressed before escalation.
Documents and communications consistently meet high standards of quality and accuracy.
Process improvements and technology solutions drive measurable efficiency gains.
Working closely with team of admins to be sure all deadlines are met and minimize follow ups needed from CEO.

First 90 Days Expectations

Within the first 90 days, the Executive Personal Assistant is expected to:

Develop a comprehensive understanding of executive priorities and company operations.
Successfully manage the CEO's calendar, inbox, and daily workflow with minimal oversight.
Produce concise executive briefing reports and meeting preparation materials.
Build effective relationships with internal and external stakeholders.
Implement organizational improvements that increase efficiency and reduce administrative burden.
Demonstrate sound judgment, discretion, and proactive problem-solving in day-to-day responsibilities.

Technical Skills

Proficiency in:

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, OneDrive)
Microsoft Copilot and AI productivity tools
Monday.com
Adobe Acrobat and DocuSign
Canva
Virtual meeting platforms (Microsoft Teams, Zoom)
Workflow automation and reporting tools

Compensation & Benefits

Job Type: Full-Time, Exempt

Salary Range: $100,000 - $130,000 annually, depending on experience

Benefits

Health Insurance
Dental Insurance
Vision Insurance
Paid Time Off
Paid Holidays

Schedule & Work Environment

Expected work schedule: 45-50 hours per week
Occasional evening and weekend availability as needed
Based in Tampa, Florida

Additional Requirements

Successful completion of a background check is required.
Ability to maintain strict confidentiality.

Assessment Requirement

Please note that candidates selected for interviews may be required to complete an assessment evaluating communication, organizational, problem-solving, technology, and executive support capabilities.

Pay: $100,000.00 - $130,000.00 per year

Benefits:

Dental insurance
Health insurance
Paid time off
Vision insurance

Application Question(s):

What is your current zipcode?
Are you available to work in office M-F?

Work Location: In person

Quick Apply

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