Top 13 Administrative assistant Jobs in Dunkirk Ny

Office Assistant 2 - Facilities Services
State University of New York at Fredonia —Fredonia, NY
- $42,641 a year
- Overtime
- Mid-level
- Office
- Administrative experience
5d
Office Assistant 2
State of New York - SUNY Fredonia —Fredonia, NY
- $42,641 a year
- Overtime
- Background check
- Mid-level
- Office
4d
Health & Family Services Administrative Assistant
Chautauqua Opportunities Inc —Dunkirk, NY
- $18.36 an hour
- Full-time
- Microsoft Excel
- Mid-level
- Office
Administrative Assistant (Part-Time)
Excelco Newbrook Inc —Silver Creek, NY
- $17 - $20 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Pass drug screening
4d
Technology Assistant
Universal Stainless —Dunkirk, NY
- $45,000 - $55,000 a year
- Microsoft Outlook
- Writing skills
- Mid-level
Quick Apply
ADMINISTRATIVE ASSISTANT - Early Care and Education
Chautauqua Opportunities Inc —Dunkirk, NY
- $18.35 an hour
- Full-time
- Microsoft Excel
- Office
- Ability to lift 50 pounds
Administrative Assistant
Professional Plastics —Angola, NY
- $20 - $24 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- ERP systems
- AD&D insurance
- Paid holidays
Quick Apply
3d
OA Assistant
DYNAMIC EDUCATIONAL SYSTEMS INC —Cassadaga, NY
- $18.21 - $19.46 an hour
- Full-time
- Background check
- Customer service
- Computer literacy
Quick Apply
Executive Assistant
Heritage Ministries Management Company —Gerry, NY
- $19 - $22 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Paid training
- Health insurance
Quick Apply
Assistant Coach
State University of New York at Fredonia —Fredonia, NY
- Part-time
- CPR Certification
- Clean driving record
- Mid-level
- Employee assistance program
Front Office Assistant Part-time
Harmonia Collaborative Care —Derby, NY
- $18 - $20 an hour
- Part-time
- High school diploma or GED
- Organizational skills
- Medical terminology
Quick Apply
12d

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Office Assistant 2 - Facilities Services
State University of New York at Fredonia —Fredonia, NY
Print, scan, copy, file, answer telephone calls/ transfer calls, check answer machine, take messages. Examples may include distribution of office mail, process…
$42,641 a year
5d
Office Assistant 2
State of New York - SUNY Fredonia —Fredonia, NY
Print, scan, copy, file, answer telephone calls/ transfer calls, check answer machine, take messages. Examples may include distribution of office mail, process…
$42,641 a year
4d

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Customer Service Representative
RoadOne IntermodaLogistics —Columbus, OH
Support front desk operations by greeting visitors, managing phone etiquette, and directing calls appropriately.
$40,000 - $48,000 a year
Quick Apply
Administrator Helper
BATTH TRUCKING INC —Columbus, OH
Assist with data entry, filing, and maintaining customer records in the system. Prior experience in a receptionist, administrative, or customer service role…
$11 - $18 an hour
Quick Apply
1d

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Office Assistant 2 - Facilities Services

State University of New York at Fredonia -
Fredonia, NY

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Job Details

Full-time
$42,641 a year
5 days ago

Qualifications

Meeting minutes
Office supply management
Office equipment routine maintenance
Office activity coordination
Maintaining an organized workspace
Business travel arrangements
Parts administration
Inventory records
Greeting customers
Filing
Mail distribution
Purchase order management
Scanning
Mid-level
Fleet management
Administrative experience
Employee data management
Math
Mail management
Invoice reconciliation
Data entry
Cleaning
Mail processing
Typing
Clerical experience
Deposits
1 year
Invoice exception handling
Documentation Handling
Purchasing management systems (technically supported)

Full Job Description

Location: Fredonia, NY Category: Clerical/Secretarial Job Type: Full-time Posted On: Tue Aug 18 2026 Job Description:

Office Assistants perform office support and clerical work to meet the requirements of agency programs. Such work may consist of, but is not limited to: data entry; math or calculations; mail, supply, and inventory-related tasks; keyboarding and other document preparation tasks; answering telephones; completing forms; assisting customers; creating or assisting in the preparation of reports, charts, graphs, and tables; and other related activities. This work is accomplished in accordance with applicable procedures, rules, regulations, and laws. For the full Civil Service Classification Standard, click HERE .

Fredonia's Facilities Services department seeks qualified candidates for a full-time, 12-month, Office Assistant 2, SG9, administrative support position. Working in a team-oriented environment and utilizing a working knowledge and understanding of SUNY and campus policies and procedures, the successful candidate will be responsible for a variety of duties that are not limited to, but will include the following:

Serve as first point of contact for facilities services department by providing warm, professional courteous assistance to students, vendors, contractors, staff, faculty, and community members.
Provide office support. Print, scan, copy, file, answer telephone calls/ transfer calls, check answer machine, take messages. Prepare meeting minutes as required. Maintain a clean, tidy and organized office area, file paperwork and records, order office supplies.
Support, process and coordinate office functions as needed in an efficient and timely manner. Examples may include distribution of office mail, process department overtime record keeping and database entry, travel arrangement documentation, place routine service calls, coordinate two-way radio repairs, clear paper jams from printer, coordinate printer service. Process COS forms for department, schedule meetings as needed, make updates to department website as needed.
Process department purchasing. Using requisitions and procurement card; create requisitions in FredMart, attach quote(s). Order items through Jagger as needed.
Complete receivers in a timely manner. Resolve work problems related to vendor invoices/receivers. Keep accurate records related to purchase order/receivers. Maintain receipt files. Reconcile p-card transactions and request journal transfers as needed. Compile monthly reports for Director's review.
Close out completed purchase orders working closely with accounting and purchasing departments. Support department end of year purchase order close out.
Verify, maintain up-to-date records and request as needed, vendor paperwork including OGS Forms B&C, W9 and insurance documents.
Manage fleet vehicle request forms, including van assignments. Verify LENS status process fleet key distribution, collect and input data monthly for vehicle recharges.
Coordinate student key sign out - including processing of touch net and cash deposits and data entry in student key database.
Generate, convert, close out and print work orders. Add new employees, remove inactive employees from database, update hourly rates. Charge parts to appropriate work orders.
Other duties as assigned by Director.

Job Requirements:
Appointments and promotions in the New York State Civil Service are made according to principles of "merit and fitness" as mandated by the New York State Constitution. Proof of qualification rests with the applicant.

The NYS Civil Service Eligible's list will be canvassed as well as the NYS Civil Service Preferred & Transfer List.

This position is part of the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) program. For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required, but all candidates must meet the minimum qualifications of the title for which they apply.

You may use this link for more information on the NY HELPS Program .

Candidates on the Preferred List must be given preference.

MINIMUM QUALIFICATION:
One year as an Office Assistant 1; or one year of permanent service in a clerical or keyboarding title allocated to Grade 6 or higher
OR: One year of clerical experience

Additional Information:
This is a full-time, 12-month contingent permanent, SG09, CSEA represented position with an entry-level salary of $42,641. Campus business office hours are 8:00 am-4:30 pm, Mon-Fri.

Fredonia prides itself on an outstanding workforce. To continually support organizational excellence, the university conducts background checks on applicants.

An Affirmative Action, Equal Opportunity Employer, Fredonia provides for, and promotes, equal opportunity employment, compensation, and other terms and conditions of employment, without discrimination.

Pursuant to University policy, the University is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, or domestic violence victim status. Employees, students, applicants or other members of the University community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law, or treated adversely or retaliated against based upon a protected characteristic.

The University's policy is in accordance with federal and state laws and regulations prohibiting unlawful discrimination and harassment. These laws include the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as Amended by the Equal Employment Opportunity Act of 1972, and the New York State Human Rights Law. These laws prohibit discrimination and harassment, including sexual harassment and sexual violence.

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administrative assistant jobs in dunkirk ny

Office Assistant 2 - Facilities Services

Office Assistant 2

Health & Family Services Administrative Assistant

Administrative Assistant (Part-Time)

Technology Assistant

ADMINISTRATIVE ASSISTANT - Early Care and Education

Administrative Assistant

OA Assistant

Executive Assistant

Assistant Coach

Front Office Assistant Part-time

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