Top 154 Office operations Jobs in Fairview Or

Office Logistics Coordinator
The Wet Spot Tropical Fish —Portland, OR
- $18.50 - $19.50 an hour
- Full-time
- Mid-level
- Office
- QuickBooks
Quick Apply
3d
Office Manager
SKH Family Law & Estate Planning —Portland, OR
- From $5,000 a month
- Email
- Background check
- Clean driving record
- Management
- Free parking
- Disability insurance
Quick Apply
Office Manager
Veeva Chiropractic —Portland, OR
- $47,500 - $75,000 a year
- Full-time
- Spanish
- Mid-level
- Clinic
- Paid training
- Health insurance
Quick Apply
Office Coordinator - Bilingual
Express Employment Professionals —Portland, OR
- $24 - $27 an hour
- Full-time
- Bilingual
- Background check
- Spanish
- Health insurance
- Dental insurance
Quick Apply
12d
Executive Assistant & Business Operations Coordinator
SphereMD —Vancouver, WA
- $75,000 - $85,000 a year
- Full-time
- 5 years
- Research
- Mid-level
- Free parking
- Paid holidays
Quick Apply
Sr. Executive Assistant
Oregon Health & Science University —Portland, OR
- $30.66 - $48.88 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Office
13d
Administrative Assistant
Coldstream Wealth Management —Portland, OR
- $25 - $30 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Paid time off
Quick Apply
6d
Propel PSU Operations Coordinator
Portland State University —Portland, OR
- $58,596 - $69,140 a year
- Weekends as needed
- Background check
- Mid-level
- Microsoft Office
- Health insurance
14d
Alliance Executive Assistant
HP —Vancouver, WA
- $32 - $49 an hour
- Full-time
- Sales
- Writing skills
- Research
- Paid parental leave
- Paid holidays
4d
OFFICE MANAGER
State of Washington School for the Blind —Vancouver, WA
- $4,108 - $5,506 a month
- Full-time
- Background check
- Mid-level
- Office
3d
Clinic Services Specialist 2 - Medical Receptionist
Legacy Health —Portland, OR
- $21.25 - $30.39 an hour
- Full-time
- BLS Certification
- High school diploma or GED
- Clinic
- Free parking
- Health insurance
Clinical Operations/Front Desk Manager – Wellness Clinic
Center for Chiropractic + Wellness —Portland, OR
- $28 - $34 an hour
- Full-time
- Inventory management
- HIPAA
- Mid-level
- Health insurance
- Paid time off
Quick Apply
14d
OFFICE MANAGER
State of Washington —Vancouver, WA
- $4,108 - $5,506 a month
- Full-time
- Background check
- Mid-level
- Residential
3d
Administrative Assistant for Head of Early Childhood
The International School —Portland, OR
- Full-time
- Background check
- School experience
- CPR Certification
- Health insurance
- Dental insurance
Quick Apply
Director of People & Operations Weather Built Homes LLC
Weather Built Homes LLC —Vancouver, WA
- $75,100 - $120,000 a year
- Full-time
- Office
- 3 years
- Administrative experience
- Paid time off
Quick Apply
Executive Apprentice to the Founder & CEO
WutzNxt —Portland, OR
- From $85,000 a year
- Full-time
- Background check
- Google Workspace
- Research
- Relocation assistance
- Health insurance
Quick Apply
5d
Client Service Coordinator
Rubino, Skedsvold, Moran & Associates —Portland, OR
- $25 - $35 an hour
- Full-time
- CRM software
- Background check
- Microsoft Excel
- Disability insurance
- Health insurance
Quick Apply
Executive Assistant to SVP Recruiting, Inclusion & Culture and to SVP People Systems and Insights
HP —Vancouver, WA
- $40 - $60 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Paid parental leave
- Paid holidays
6d
Construction Office Manager
Alamo Paving —Clackamas, OR
- $50,000 - $65,000 a year
- Full-time
- Google Workspace
- Computer literacy
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
6d
Administrative Supervisor
Guide Dogs for the Blind —Boring, OR
- $30 - $34 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Mid-level

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Office Logistics Coordinator

The Wet Spot Tropical Fish -
Portland, OR

Quick Apply

Job Details

Full-time
$18.50 - $19.50 an hour
3 days ago

Qualifications

Written communication
Managing customer accounts
Operational analysis
Email customer support
Logistics customer service
Customer relationship management
QuickBooks
Organizational skills
Time management

Full Job Description

Job Title: Office Logistics Coordinator

Reports To: Vice President, C.O.O.

Job Summary

The Office Logistics Coordinator is responsible for providing administrative and logistical support to ensure the efficient operation of the office and the timely shipment of live freshwater fish to customers nationwide. This role is responsible for coordinating outgoing shipments, booking airline cargo, managing UPS shipping, communicating with customers, maintaining accurate records, and supporting daily office operations.

The Office Logistics Coordinator serves as a primary point of contact for customers regarding orders, shipping schedules, and delivery issues. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple time-sensitive tasks while maintaining exceptional accuracy. Because we ship live animals, attention to detail, excellent communication, and strong organizational skills are essential.

Key Responsibilities

Answer incoming phone calls and direct inquiries appropriately.
Respond to customer emails in a professional and timely manner.
Coordinate and schedule all outgoing shipments of live freshwater fish.
Book airline cargo shipments for customer orders.
Create, process, and manage UPS shipping labels and daily shipments.
Track shipments and proactively resolve shipping delays or delivery issues.
Contact customers regarding shipping schedules, order updates, out-of-stock items, and shipping-related concerns.
Recommend suitable substitutions when products are unavailable.
Facilitate customer order additions and modifications by phone or email.
Finalize customer orders and verify shipping accuracy before shipment.
Maintain customer contact information and shipping records.
Process invoices and maintain accurate customer and inventory records using QuickBooks.
Coordinate with sales and operations teams to ensure accurate order fulfillment.
Monitor shipping costs and identify opportunities to improve efficiency.
Maintain office supply inventory and notify management when replenishment is needed.
Receive deliveries and distribute incoming packages as needed.
Provide administrative support to management and other departments.
Assist with additional office projects and administrative duties as assigned.

Qualifications and Skills

Excellent written and verbal communication skills.
Exceptional customer service and interpersonal skills.
Strong organizational, planning, and time management abilities.
Demonstrated ability to manage multiple deadlines while maintaining a high level of accuracy.
Excellent attention to detail and problem-solving skills.
Ability to work independently and as part of a team.
Professional phone etiquette and email communication skills.
Proficiency in Intuit QuickBooks, including invoicing and inventory management.
Advanced proficiency in Microsoft Excel and Google Sheets.
Strong working knowledge of Microsoft Office applications.
Ability to quickly learn new software, shipping platforms, and business systems.
Experience with UPS WorldShip or similar shipping software is preferred.
Experience coordinating airline cargo shipments or freight logistics is highly preferred.

Industry Knowledge Preferred

Interest in the freshwater aquarium hobby and aquatic livestock industry.
Basic knowledge of freshwater fish species and aquarium terminology is preferred.
Understanding of the special care and logistics involved in shipping live fish is highly desirable.
Knowledge of aquarium products, fish health, and customer needs is a plus.
Willingness to learn industry regulations, shipping procedures, and best practices for transporting live aquatic animals.

Working Conditions

The Office Logistics Coordinator works in a professional office environment with regular interaction between office staff, shipping personnel, and management. This position requires prolonged periods of sitting, computer work, and frequent communication by phone and email. Occasional lifting of office supplies or shipping materials up to 40 pounds may be required.

This position offers opportunities for professional growth into customer relations, logistics management, sales support, and operations as the company continues to grow.

Pay: $18.50 - $19.50 per hour

Ability to Commute:

Portland, OR 97230 (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

office operations jobs in fairview or

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