Top 3015 Administrative assistant Jobs in Florida

Finance & Administrative Assistant
Snead Eye Group —Fort Myers, FL
- $24 - $32 an hour
- Full-time
- Background check
- Spanish
- Microsoft Outlook
- 403(b) matching
- Paid holidays
Quick Apply
2d
Executive Administrative Assistant - Construction Leadership Team
HV Talent Group —Doral, FL
- $55,000 - $90,000 a year
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Bilingual Executive Operations Assistant - 2 Years of Experience Required
Private Employer —Miami, FL
- $70,000 - $75,000 a year
- Full-time
- Bilingual
- Spanish
- Google Workspace
- Health insurance
- Paid time off
Quick Apply
Executive Assistant/ Personal Assistant
Advanced Pharma —Miami, FL
- Up to $60,000 a year
- Full-time
- Hybrid work
- Clean driving record
- 5 years
- Writing skills
Quick Apply
Project Admin
CAI —Miramar, FL
- $25 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- Computer literacy
- Health insurance
- Dental insurance
1d
Administrative Virtual Assistant
The Learning Loft —Florida
- $16 - $20 an hour
- Email
- Remote
- Background check
- Google Workspace
- QuickBooks
- Flexible schedule
Quick Apply
3d
Data Entry Specialist
Unumbio —Miami, FL
- $28.60 - $34.30 an hour
- Part-time
- Hybrid work
- Google Workspace
- Microsoft Outlook
- Office
- Paid holidays
- Health insurance
Quick Apply
11d
Data/Administrative Specialist (Remote)
Qureos Inc —Miami, FL
- Remote
- Google Workspace
- Microsoft Outlook
- Administrative experience
1d
Assistant Project Coordinator
Infin Moving —Orlando, FL
- $21 - $29 an hour
- Full-time
- Computer literacy
- Residential
- Administrative experience
- Paid training
Quick Apply
2d
Operations Assistant
ALDI —Jacksonville, FL
- $23.75 - $25.25 an hour
- Full-time
- Hybrid work
- Pass drug screening
- Office
- High school diploma or GED
- Paid parental leave
- AD&D insurance
Warehouse Assistant
ALDI —Jacksonville, FL
- $23.75 - $25.25 an hour
- Full-time
- Hybrid work
- Pass drug screening
- Office
- High school diploma or GED
- Paid parental leave
- AD&D insurance
13d
Administrative Assistant
Arrow Search Partners —West Palm Beach, FL
- $90,000 - $120,000 a year
- Inventory management
- Mid-level
- Office
Administrative Assistant
Broward County Housing Authority —Lauderdale Lakes, FL
- $42,000 - $55,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Orange County Government —Orlando, FL
- $21.51 - $34.40 an hour
- Full-time
- Background check
- Office
- High school diploma or GED
- Paid holidays
- Disability insurance
15h
PM Administrative Assistant
Point72 —Florida
- $90,000 - $110,000 a year
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Tuition reimbursement
- Family leave
Data Entry Assistant
Qureos Inc —Miami, FL
- $18 - $25 an hour
- Full-time
- Office
- Administrative experience
- Typing
Executive Assistant
Commvault —Florida
- $72,250 - $140,300 a year
- Email
- Microsoft Excel
- Microsoft Outlook
- 5 years
Finance - Administrative Assistant
Blackstone Group —Miami, FL
- $70,000 - $130,000 a year
- Full-time
- Microsoft Outlook
- 5 years
- Office
- Health insurance
- Dental insurance
Administrative Assistant
Thomas & Zurcher, P.A. —Winter Park, FL
- $25 - $30 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Office
- Health insurance
- 401(k)
Quick Apply
1d
Administrative Assistant III
Orlando Utilities Commission —Orlando, FL
- $27.31 - $34.14 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Paid training
- Paid holidays
2d

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Finance & Administrative Assistant

Snead Eye Group
Fort Myers, FL

Quick Apply

Job Details

Full-time
$24 - $32 an hour
2 days ago

Benefits

403(b) matching
Paid holidays
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Tuition reimbursement
Paid time off
Vision insurance
401(k) matching
Employee discount
403(b)
Professional development assistance
Life insurance

Qualifications

Confidential information handling
Microsoft Outlook
Finance
Spreadsheets
Confidential Clearance
Finance
Math
Bachelor's degree
Data accuracy checks

Full Job Description

Job Summary

Snead Eye Group is seeking a highly organized, financially minded, and people-oriented Finance & Administrative assistant to support the day-to-day Finance and administration functions across our ophthalmology clinics and ambulatory surgery centers throughout Southwest Florida.

This position will serve as a key support partner to the Finance Director while independently handling many of the organization’s routine administrative and staffing responsibilities. The ideal candidate has practical, real-world experience working in a small or growing business where they were required to wear multiple hats, manage competing priorities, solve problems independently, and support employees and leadership across several areas of the business.

This individual will be will work directly for the Finance Director. It is an opportunity for an experienced business and finance minded individual to operate within multiple areas of the company administration using their financial aptitude, attention to detail, organizational skills, and professional judgment.

The successful candidate must be comfortable working with numbers, reconciling financial accounts and payroll information, maintaining accurate records, understanding policies, and recognizing the human element involved in recruiting, onboarding, and supporting employees.

Essential Responsibilities

Finance and Administrative Support

Serve as a primary administrative and operational support partner to the Finance Director.
Record and reconcile financial data into QuickBooks Desktop for multiple companies.
Auditing financial ledgers and statements under direction of supervisor.
Assist with payroll preparation, payroll audits, and payroll reconciliation.
Review employee hours, compensation changes, deductions, reimbursements, benefits deductions, and other payroll-related information for accuracy.
Process invoices and support accounts payable activities.
Assist with expense tracking, budgeting projects, financial reports, and operational reporting.
Reconcile payroll, benefits, and Labor reports to identify discrepancies or missing information.
Generate and maintain reports using Microsoft Excel, Paychex Flex, and other business systems.
Maintain organized financial, payroll, personnel, and administrative records.
Assist with audits and ensure supporting documentation is complete and accurate.
Support special projects and additional business operations as assigned.

Administration

Coordinate new hire onboarding, orientation, and employee off boarding.
Enter and maintain new hires, employee changes, compensation updates, and terminations within Paychex Flex.
Assist employees with benefits enrollment, qualifying life events, open enrollment, and required documentation.
Maintain confidential personnel files and accurate Human Resources records.
Assist employees with routine questions regarding benefits, policies, payroll, and company procedures.
Strong Understanding of FSLA.
Support the administration of FMLA, ADA accommodations, workers’ compensation, COBRA, unemployment claims, and other leave programs under the guidance of leadership.
Maintain job descriptions, company policies, procedures, forms, and the Employee Handbook.
Assist with performance evaluations, employee recognition, engagement initiatives, and retention efforts.
Prepare recruiting, turnover, retention, compensation, payroll, and workforce reports.
Help ensure compliance with federal and state employment laws, company policies, and applicable healthcare requirements.

Recruiting and Employee Support

Assist with job postings, applicant review, interview scheduling, candidate communication, reference checks, and onboarding preparation.
Conduct initial candidate screenings and help identify applicants whose skills, experience, professionalism, and values align with the organization.
Understand that successful recruiting requires more than matching a résumé to a job description.
Use sound judgment and interpersonal awareness when evaluating communication skills, reliability, motivation, professionalism, and organizational fit.
Provide candidates and employees with a professional, responsive, and welcoming experience.
Escalate sensitive employee relations matters to senior leadership while assisting with documentation and follow-up.
Develop greater responsibility for recruiting, employee relations, and increase.

Required Qualifications

Bachelor’s degree in Finance, Accounting, Business Administration, or a related field preferred.
At least two years of practical experience in finance, accounting, office administration, healthcare administration, or small-business operations.
Experience working in an environment where the employee was responsible for multiple areas of the business or regularly handled responsibilities outside a narrowly defined position.
Strong mathematical, analytical, reconciliation, and problem-solving skills.
Exceptional attention to detail and commitment to accuracy.
Ability to identify discrepancies and follow information through to resolution.
Strong organizational and time-management skills.
Proficiency in Microsoft Excel, Word, Outlook, and other Microsoft Office applications.
Strong written, verbal, and interpersonal communication skills.
Ability to work independently while knowing when to seek guidance.
Ability to manage confidential financial and employee information with professionalism and discretion.
Ability to prioritize competing responsibilities in a fast-paced healthcare environment.
Genuine interest in developing additional expertise in labor laws and business operations.

Preferred Qualifications

Experience supporting a Finance Director, Controller, business owner, or executive leadership team.
Previous small-business, medical-practice, or healthcare experience.
Experience with payroll reconciliation, employee deductions, accounts payable, or financial reporting.
Familiarity with employee benefits administration.
, onboarding, or candidate screening.
Basic knowledge of FMLA, ADA, FLSA, EEOC, COBRA, HIPAA, workers’ compensation, and employment policies, or a willingness to learn.
Bilingual English and Spanish preferred but not necessary.

Professional Development

This position provides an opportunity to build on an existing background in finance and business administration, while developing broader Human Resources expertise.

The selected candidate will receive training and mentorship in:

Employment law and HR compliance
Employee relations
Recruiting and interviewing
Payroll administration and reconciliation
Benefits administration
FMLA, ADA, and workers’ compensation
Performance management
HRIS administration through Paychex Flex
Business and financial operations
Healthcare Human Resources

As the employee demonstrates proficiency, sound judgment, and reliability, additional Human Resources and operational responsibilities may be assigned.

Job Details

Job Type: Full-time, hourly
Expected Hours: 30–35 hours per week
Pay: $24.00–$32.00 per hour, based on experience and qualifications
Schedule: Primarily daytime hours, with occasional flexibility based on business needs
Work Location: In person in Fort Myers, Florida
Travel: Occasional travel between Snead Eye Group locations throughout Southwest Florida

Benefits

Health insurance
Dental insurance
Life insurance
Paid time off
Paid holidays
403(b) retirement plan with employer matching
Employee discount

Pay: $24.00 - $32.00 per hour

Benefits:

401(k) matching
403(b)
Dental insurance
Disability insurance
Employee discount
Flexible spending account
Health insurance
Life insurance
Paid time off
Professional development assistance
Tuition reimbursement
Vision insurance

Education:

Bachelor's (Preferred)

Experience:

Finance: 2 years (Required)

Security clearance:

Confidential (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in florida

Finance & Administrative Assistant

Executive Administrative Assistant - Construction Leadership Team

Bilingual Executive Operations Assistant - 2 Years of Experience Required

Executive Assistant/ Personal Assistant

Project Admin

Administrative Virtual Assistant

Data Entry Specialist

Data/Administrative Specialist (Remote)

Assistant Project Coordinator

Operations Assistant

Warehouse Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

PM Administrative Assistant

Data Entry Assistant

Executive Assistant

Finance - Administrative Assistant

Administrative Assistant

Administrative Assistant III

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