Top 69 Administrative assistant Jobs in Gainesville, Fl

Administrative Specialist I
University of Florida —Gainesville, FL
- $27.77 - $29.69 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Administrative Assistant
Gaston's Tree Debris Recycling —Gainesville, FL
- Computer literacy
- Office
- QuickBooks
- Health insurance
- Paid time off
Administrative Assistant I
University of Florida —Gainesville, FL
- $19 - $22 an hour
- Full-time
- Microsoft Outlook
- Office
- High school diploma or GED
11d
Administrative Assistant
ASAP Screen Printing Inc. —Gainesville, FL
- $22 - $26 an hour
- Part-time
- Bilingual
- Microsoft Outlook
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
20h
Administrative Assistant II
University of Florida —Gainesville, FL
- $18 - $21 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Administrative Assistant
Foresight Construction Group —Gainesville, FL
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid training
- Paid time off
Quick Apply
Administrative Specialist III
University of Florida —Gainesville, FL
- $75,000 - $80,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Travel reimbursement
12d
Administrative Assistant/Personal Assistant
Neuropsychological Sciences, LLC —Gainesville, FL
- $20 - $35 an hour
- Part-time
- Hybrid work
- Writing skills
- Children
- Associate's degree
- Flexible schedule
Quick Apply
Administrative Spec II
University of Florida —Gainesville, FL
- $55,000 - $69,700 a year
- Full-time
- Microsoft Outlook
- Word processing
- English
1d
Administrative Secretary
LifeQuest Organ Recovery Services —Gainesville, FL
- Computer literacy
- Mid-level
- Office
Administrative Receptionist
The Crom Corporation —Gainesville, FL
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
Quick Apply
Administrative Assistant
Purvis, Gray and Company, LLP —Gainesville, FL
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- 401(k)
Quick Apply
Executive Assistant
Partnership for Strong Families, Inc. —Gainesville, FL
- $21.63 - $24.04 an hour
- Online Application
- 5 years
- Mid-level
- Office
Administrative Assistant
Lincoln Property Company —Gainesville, FL
- Background check
- Basic math
- Mid-level
- AD&D insurance
- Paid holidays
Quick Apply
Administrative Support Assistant I
University of Florida —Gainesville, FL
- $16.77 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
4d
Administrative Assistant I
Universal Engineering Sciences —Gainesville, FL
- Overtime
- Microsoft Outlook
- Office
- High school diploma or GED
Staff Specialist - Murphree WTP
Gainesville Regional Utilities —Gainesville, FL
- $20.52 - $28.72 an hour
- Writing skills
- English
- Research
Administrative Assistant I - Policy and Accreditation Assistant
University of Florida —Gainesville, FL
- $20.00 - $22.44 an hour
- Full-time
- Word processing
- Research
- High school diploma or GED
8d
Executive Assistant | Compliance & Privacy
UF Health —Gainesville, FL
- Full-time
- Word processing
- Computer literacy
- Office
Administrative Assistant I - Clinical and Translational Science Institute
University of Florida —Gainesville, FL
- $17.00 - $19.25 an hour
- Full-time
- Inventory management
- Computer literacy
- Research
10d

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Administrative Specialist I

University of Florida -
Gainesville, FL

Apply Now

Job Details

Full-time
$27.77 - $29.69 an hour

Benefits

Health insurance
Dental insurance
Vision insurance
Loan forgiveness
Retirement plan

Qualifications

Customer communication

Full Job Description

JOB NO:

540224

WORK TYPE:

Staff Full-Time

LOCATION:

Main Campus (Gainesville, FL)

CATEGORIES:

Office/Administrative/Fiscal Support, Veteran's Preference Eligible

DEPARTMENT:

33010000 - HP-OFFICE OF THE DEAN

CLASSIFICATION TITLE:

Administrative Specialist I

CLASSIFICATION MINIMUM REQUIREMENTS:

Bachelor's degree; or an equivalent combination of education and relevant experience.

JOB DESCRIPTION:

The Administrative Specialist I provides essential administrative and operational support within the College of Public Health and Health Professions (PHHP) Dean’s Office. This is a highly professional position that serves as a key point of coordination for daily office activities and supports leadership, faculty, staff, students and visitors to ensure efficient and professional operations.

The incumbent provides direct administrative support including scheduling, coordination of meetings, administrative processing and coordination of travel to members of PHHP leadership including:

Associate Dean for Research
Associate Dean for Educational Affairs
Associate Dean for Undergraduate Programs
Associate Dean for AI and Innovation
Executive Director of Finance and Administration

The Administrative Specialist I performs a broad range of administrative duties in support of the Associate Deans, Executive Director, and the college and, as such, must present a professional demeanor and attitude, maintain a high level of confidentiality related to sensitive issues and exercise independent and prudent judgment when completing the tasks and responsibilities associated with these duties. This role requires strong organizational skills, attention to detail and the ability to work independently while supporting a team-based administrative structure. This position reports directly to the Executive Assistant II.

Administrative Support
The Administrative Specialist I provides direct administrative support to College Administration leadership including:

Associate Dean for Research
Associate Dean for Educational Affairs
Associate Dean for Undergraduate Programs
Associate Dean for AI and Innovation
Executive Director of Finance and Administration

Responsible for calendar assistance, which may include scheduling meetings, coordinating meeting logistics (such as booking the room, ordering food, cleaning up the space etc), and preparing documents and/or relevant meeting materials.

Routine correspondence management including drafting and proofreading documents such as letters, reports, forms, and various internal and external correspondence. Manage and maintain proper filing system for documents. Ensure templates remain updated. Request reports as applicable and appropriate. Execute mail merge requests. Ensure appropriate department and college administrative personnel are provided fully executed copies for their records.

In conjunction with the Executive Assistant II, may be assigned additional administrative activities when needed and as time allows.

Dean’s Office Operations and Coordination
Serves as the primary receptionist and the front-facing point of contact for the Dean's Office. This includes:

Greeting visitors, responding to inquiries, routing requests appropriately and managing front desk communications while creating a welcoming and professional environment for faculty, staff and visitors.
Maintains the office’s shared spaces, ensuring cleanliness, organization and timely replenishment of supplies.

Manages operational calendars, logs, contact and access lists, and other items related to the college’s operations including Lenel building access, digital key database, vehicle and golf cart logs, and repair and maintenance schedules of PHHP vehicles. Responsible for managing PHHP’s one-time room requests for various shared spaces within the HPNP Building.

Provides general administrative support to the operational and facility related needs of the college including but not limited to submitting routine maintenance and repair requests, reporting outages, and forwarding building security and outage notices.

Serves as the primary liaison to contracted vendors (i.e. UF motor pool, Aramark, etc), coordinating communication, monitoring service delivery and ensuring timely and accurate fulfillment of contractual obligations.

Fiscal
Manages travel for the Associate Deans and Executive Director of Finance and Administration. Responsible for travel arrangements, preapprovals, authorizations, expense reports and preparation of necessary travel documents and reimbursements.

May also manage travel for College Administration guests, including but not limited to seminar speakers, faculty candidates, distinguished guests of the Dean(s), prospective and current donors, etc. Provides other administrative assistance as needed and requested.

Responsible for management of an individual UF Procurement card (PCard), ensuring compliance with purchasing guidelines, obtaining preapprovals, following purchasing guidelines, and reconciling transactions in a timely manner.

Responsible for administrative management of financial and/or inventory-based items (e.g. parking passes), ensuring accurate records and accountability.

Backup Support
Serves as backup support to the Executive Assistant II and assists with scheduling, meeting coordination and document preparation related responsibilities in times of absence or unavailability.

Provides backup administrative and reception support as needed for the Undergraduate Advising Suite.

Provides backup administrative support to the Dean’s Office Student Assistant(s) with routine tasks and office functions in times of absence or position vacancy.

Event Planning
Plans, coordinates, and executes the annual Delta Omega Public Health Honor Society Induction college wide ceremony to include coordination of application and selection process, ceremony logistics, communication, budget, and event design. Consults with the college’s Marketing and Event Specialist as needed.

Provides event related administrative support to the Marketing and Event Specialist and Project Managers during peak event periods.

EXPECTED SALARY:

$27.77 - $29.69 per hour; commensurate with experience and education.

The University of Florida (UF) offers an exceptional benefits package, including health, dental and vision insurance; state retirement plans; a generous leave program; and tuition assistance. UF is a Public Service Loan Forgiveness (PSLF) eligible employer. For more information on benefits, please visit UF HR Benefits and Rewards at https://benefits.hr.ufl.edu/ .

REQUIRED QUALIFICATIONS:

Bachelor’s degree; or an equivalent combination of education and relevant experience.

PREFERRED:

Experience providing administrative support to senior leadership in a complex, fast-paced environment.
Strong customer service orientation with the ability to interact courteously and professionally with a wide range of internal and external constituents.
Demonstrated ability to work independently, exercise sound judgment and manage multiple priorities with strong organizational and time management skills.
Excellent written and verbal communication skills and the ability to establish and maintain effective working relationships with a varied population.
Experience handling confidential and sensitive information with discretion.
Working knowledge of university systems and procedures including travel systems, procurement, expense reporting, PCard reconciliation and work orders.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), including calendar management, document preparation and mail merge.

SPECIAL INSTRUCTIONS TO APPLICANTS:

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position has been reposted; previous candidates remain under consideration and need not re-apply.

This is a time-limited position.

This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy with your application for consideration.

If an accommodation is needed to apply for this position, please call 352/392-2477 or the Florida Relay System at 800/955-8771 (TDD). Hiring is contingent upon eligibility to work in the U.S. Searches are conducted in accordance with Florida’s Sunshine Law.

HEALTH ASSESSMENT REQUIRED:

ADVERTISED:

14 Aug 2026

Eastern Daylight Time

APPLICATIONS CLOSE:

27 Aug 2026

Eastern Daylight Time

Apply Now

Refine Your Search

administrative assistant jobs in gainesville, fl

Administrative Specialist I

Administrative Assistant

Administrative Assistant I

Administrative Assistant

Administrative Assistant II

Administrative Assistant

Administrative Specialist III

Administrative Assistant/Personal Assistant

Administrative Spec II

Administrative Secretary

Administrative Receptionist

Administrative Assistant

Executive Assistant

Administrative Assistant

Administrative Support Assistant I

Administrative Assistant I

Staff Specialist - Murphree WTP

Administrative Assistant I - Policy and Accreditation Assistant

Executive Assistant | Compliance & Privacy

Administrative Assistant I - Clinical and Translational Science Institute

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