Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport and infrastructure solutions for the future. If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match.
The Litigation Support & Documentation Specialist supports litigation, bankruptcy, recovery and commercial finance matters while maintaining strong matter management, legal workflows and policy documentation.
This role combines litigation support, document management, legal operations and policy documentation. The ideal candidate is organized, detail-oriented and experienced in legal support within financial services or equipment leasing.
Key Responsibilities
-
Coordinate document collection, preservation, organization and production for litigation, bankruptcy, recovery, regulatory and dispute matters.
-
Track deadlines, court dates, litigation holds, discovery obligations, limitation periods, and matter milestones.
-
Maintain matter trackers, including status, pleadings, deadlines, discovery requests, and action items.
-
Prepare and organize pleadings, motions, discovery, subpoenas, correspondence, and court filings.
-
Support litigation holds, custodial interviews, document preservation, and e-discovery coordination.
-
Coordinate with outside counsel, internal teams, and vendors to support timely matter progress.
-
Prepare matter summaries, reports, settlement documents and status reports.
-
Assist with subpoena responses, third-party requests, and internal investigations.
-
Manage documentation for defaults, charge-offs, recoveries, repossessions, bankruptcy, and debtor-creditor matters.
-
Prepare proof of claim packages, legal referral files, default notices, acceleration notices, and recovery packages.
-
Manage legal workflows, including intake, review, approval routing, execution, and follow-up.
-
Administer legal request tools, repositories, and operations systems.
-
Track legal metrics such as cycle times, matter volumes, outside counsel activity, legal spend, and document completion.
-
Identify process improvement, automation, standardization, and self-service opportunities.
-
Maintain policies, playbooks, procedures, templates, compliance trackers, certifications, and process documentation.
-
Support audits, regulatory exams, compliance assessments, due diligence requests, and legal file reviews.
-
Coordinate policy review cycles, approvals, and policy-change communications.
-
Monitor relevant legal and regulatory developments and flag needed updates.
Do you dream big? We do too, and we are excited to grow together. In this role, you will bring:
Qualifications Required
-
3 to 7+ years of legal support, paralegal, litigation operations, or legal documentation experience.
-
Experience supporting litigation, collections, bankruptcy, recovery, disputes, regulatory matters, or related legal matters.
-
Strong knowledge of document management, records organization, version control, and repository administration.
-
Working knowledge of commercial lending, leasing, secured transactions, UCC filings, lien perfection, and collateral documentation.
-
Experience with document management systems, contract tools, legal request systems, or SharePoint repositories.
-
Strong organizational, writing, communication, and project management skills.
-
Ability to manage priorities, sensitive information, and deadlines with discretion and sound judgment.
Preferred
-
ABA-approved paralegal certificate.
-
Experience in equipment finance, leasing, commercial finance, asset-based lending, or financial services.
-
Familiarity with bankruptcy, debtor-creditor matters, and default documentation.
-
Experience with litigation holds, e-discovery, subpoenas, records retention, and outside counsel coordination.
-
Familiarity with PACER and court filing procedures.
-
Experiences with legal matter management tools including Legal Tracker.
-
Experience with legal operations, metrics, automation, vendor management, and template standardization.
-
Advanced Microsoft 365 skills, including Excel and SharePoint.
-
Familiarity with UCC, AML, OFAC, and state commercial financing disclosure requirements.
If you want to make a real impact in your career, Volvo Financial Services is where you want to be. We look forward to meeting you.
At the Volvo Group, we strive for a clear, transparent, and straightforward compensation approach, motivating you to contribute to the company’s growth. For this position, the base pay is set at $70,000.00 - $85,0000.00 annually, and where applicable, bonus eligible. The range for this role, as well as final salary offered, is determined by several factors including, but not limited to, geographic location, work-related knowledge, certifications, skills, education, and experience. In addition to these factors, we believe in the importance of pay equity and consider internal equity of our current team members as part of any final offer.
In addition to a solid package of compensation and benefits, plus you will enjoy:
- Competitive medical, dental and vision insurance.
- Generous paid time off.
- Competitive matching retirement savings plans.
- Working environment where your safety, health and wellbeing come first.
- Focus on professional and personal development through Volvo Group University.
- Programs that make today’s challenging reality of combining work and personal life easier.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, or status as a protected veteran.
We value your data privacy and therefore do not accept applications via mail.
Who we are and what we believe in
We are committed to shaping the future landscape of efficient, safe, and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents across the group’s leading brands and entities.
Applying to this job offers you the opportunity to join Volvo Group. Every day, you will be working with some of the sharpest and most creative brains in our field to be able to leave our society in better shape for the next generation. We are passionate about what we do, and we thrive on teamwork. We are almost 100,000 people united around the world by a culture of care, inclusiveness, and empowerment.
At Volvo Financial Services, we are working together to shape the world we want to live in. As the captive finance arm of the Volvo Group, VFS provides financial services and solutions that meet the needs of our customers’ evolving business. Through our dedication to innovation, we support society in its adoption of sustainable transport and equipment solutions. VFS is headquartered in Gothenburg, Sweden, and serves Volvo Group customers and dealers in more than 50 markets.
What’s in it for you?
We offer a solid and competitive package of compensation and benefits, plus you will enjoy a diverse working environment with a culture of care and inclusion. As an investment, we support your personal development and growth to achieve your career aspirations. Volvo Financial Services is an on-site business and we understand that you might need occasional or temporary flexibility, which your leader is equipped to manage and fits well to our culture, as being together enables us to build upon our innovative and collaborative culture, as well as develop you for continued success.
