Location: Coeur d'Alene, ID or Liberty Lake, WA
Compensation: $25-$35/hr, full-time, non-exempt (approx. $52,000–$72,800 annually), depending on experience.
Welch Comer Engineers is a 100% employee-owned company (ESOP). This full-time position has benefits and a flexible, condensed 4.5-day workweek. We enjoy weekends so much that we start them at noon on Fridays! Each of us has a direct impact on the success of the company. Our focus on community, collaboration, information sharing, training, and transparency with one another make Welch Comer unique and successful. These attributes result in positive impacts to our community.
Who are we looking for?
Welch Comer Engineers is looking for an HR & Administrative Coordinator to join our administration team. This is a versatile role for someone who enjoys wearing multiple hats at a small firm. You will be the day-to-day point of contact for HR operations: recruitment coordination, onboarding, benefits administration, and personnel records, while also supporting our administrative and finance teams. The role reports directly to a firm Vice President, with specialized HR matters supported by outside advisors.
The ideal candidate has:
- 3+ years of experience in human resources, office administration, or a related support role.
- An associate or bachelor's degree in human resources, business administration, or a related field (preferred, not required; relevant experience counts).
- Strong organizational skills and attention to detail across multiple concurrent responsibilities.
- Excellent written, verbal, and interpersonal communication abilities.
- Sound judgment and the ability to maintain strict confidentiality.
- Comfort with software and systems; experience with HRIS, payroll, or ERP platforms (such as Deltek Vantagepoint) is a plus.
- Familiarity with Idaho and/or Washington employment practices is a plus.
How will you contribute?
You'll join a talented professional group of employee owners in a role that touches every part of the firm. Your work will keep our people operations running smoothly and free up our technical and leadership staff to serve clients.
HR operations (primary focus):
- Coordinate recruitment: post openings, screen applications, schedule interviews, track candidates, and monitor recruitment effectiveness.
- Administer new employee onboarding and orientation.
- Process employee separations and offboarding.
- Coordinate benefits open enrollment, changes, and employee benefits communications.
- Maintain employee personnel records and position descriptions.
- Create and distribute internal communications regarding status changes, benefits, and company policies.
- Coordinate employee rewards, recognition, and appreciation events and activities.
- Maintain the firm's HR compliance calendar (postings, reporting deadlines, training requirements) in coordination with firm leadership and outside HR/legal advisors.
- Support 401(k) and ESOP communications.
Administrative and finance support:
- Provide administrative support to the executive team, including scheduling, correspondence, and meeting coordination.
- Assist the finance team with accounts payable/receivable processing, expense report processing, and records support.
- Support special projects assigned by the supervising Vice President.
Summary of benefits offered upon eligibility:
- Year-end bonus opportunity based on company profitability
- Employee stock ownership plan (ESOP) – earn company shares at no cost to you!
- 401(k) plan with safe harbor matching
- Health, dental, vision, life, and AD&D insurance
- Flexible Spending Account (FSA), Health Savings Account (HSA)
- Short and long-term disability insurance
- 8 paid Holidays
- Paid time off
- Wellness Program
- Employee Assistance Program
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear.
- The employee must occasionally lift or move office products and supplies, up to 20 pounds.
Why Welch Comer Engineers?
With over 40 years serving 99% public clients in North Idaho and Eastern Washington, Welch Comer is a specialized firm with two office locations (Cd'A ID and Liberty Lake WA) that doesn't answer to a detached corporate headquarters. We get to help our clients and the public in a manner that fits our culture for serving the public's interest. Our tight-knit team of passionate, creative engineers, surveyors, CAD designers, and administrative staff focuses on making our communities better and safer. As a 100% employee-owned company, we all have a stake in Welch Comer's success. We truly move forward together.
What do we do?
With diversified expertise in Transportation, Water, Wastewater, Parks and Recreation and Surveying, Welch Comer focuses on serving public entities with an enthusiastic and talented staff. Our full-service team provides municipal engineering, planning, design, funding administration, and construction phase services.
Who do we hire?
The average tenure at our company is 11 years. When people come to Welch Comer, they stay. Our staff is collaborative, community-oriented, technically proficient, and entrepreneurial-minded. Hiring and keeping quality people has been critical to our longevity and success.
Where will you work?
You will work in person at either of Welch Comer's offices: Coeur d'Alene, ID or our Liberty Lake, WA office.
Position Type / Expected Hours of Work:
- This position is full-time, in person (not remote). Office hours are Monday through Thursday, 7:30 a.m. to 5:00 p.m. and Friday 8:00 a.m. to 12:00 p.m.
- This position is hourly, non-exempt, and eligible for overtime. Some extended hours may occasionally be required to meet deadlines.
- This position requires a driver's license, access to a car, and proof of personal vehicle insurance.
AAP/EEO Statement
Welch Comer Engineers is an equal-opportunity employer and does not discriminate on any basis in their hiring practices.
Welch Comer provides competitive wages, benefits, bonus opportunities, firm ownership, and challenging work and career development.
Please respond to this post with a cover letter, resume, and references. We look forward to hearing from you!
Pay: $25.00 - $35.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Work Location: In person
