This position reports to the Vice President for Budget and Finance/Chief Financial Officer (VPB&F/CFO) and is a member of the VPB&F/CFO’s executive management team. The incumbent provides leadership and direction for the management and operation of the University Budget Office and its staff. The University Budget Office has system-wide responsibilities for the development and implementation of budget preparation and execution policies, management of appropriated and non-appropriated positions, preparation of system-wide revenue and expenditure reports, preparation of internal budgetary and financial reports for executive management, monitoring the execution of the operating budgets of all units of the University of Hawai‘i (University), and administration of system-wide budget software.
Assists the VPB&F/CFO in the development, monitoring and execution of system-wide budgetary and financial policies, guidelines, and instructions with due regard to the State of Hawai?i’s budgetary and fiscal policies, legislative and statutory requirements, the University's Strategic Plan, and the President's and Regents' directions and intent.
Oversees and works with UH-Manoa, UH-Hilo, UH-West O‘ahu, the community colleges, and the system-wide support programs to develop and monitor the execution of their annual operating budgets, including the maintenance of adequate reserves, for all sources of funding.
Prepares all required and requested submissions pertaining to University’s budget for the appropriate office.
Develops and recommends guidelines, policies, systems, and procedures for the preparation of the University's biennium and supplemental budget requests for submittal to the Board of Regents, Governor, and the Legislature.
Advises and supports the VPB&F/CFO on all matters pertaining to the state budget.
Coordinates the preparation of the University's budget testimony before key Standing Committees of the Legislature. Drafts legislation and presents official testimony before legislative committees on various budgetary and financial matters.
Serves as the University's designated contact for requests for budgetary and financial information from the legislature. Advises and assists the VPB&F/CFO with the formulation of legislative strategy.
Maintains communications and relationships with key state departments and key legislative committees' members and staff on budget-related matters.
Directs and supervises the on-going development and operation of budget related aspects of the University's financial system and software.
Oversees the preparation of quarterly budget execution reports to the Board of Regents, and other periodic reporting formats as directed by the VPB&F/CFO.
Directs and supervises the preparation of revenue and expenditure reports and information such as, but not limited to, tuition revenue projections, periodic and annual reports required to be submitted to the legislature, and other special financial and management reports and studies as requested by the VPB&F/CFO.
Oversees the management of the official organizational charts by the university's units and the consultation process on reorganization proposals as requested.
Provides guidance on applicable procedures and practices.
Oversees the day-to-day operations of the budget office including supervision of subordinate professional staff.
Reviews the filling of all excluded executive and managerial positions. Manages and reviews the status of positions, position vacancies, and position counts appropriated to the University units by the Legislature for budget appropriateness and in conformance with budget policy and direction.
Adhere to applicable laws, regulations, and policies and procedures of the University, raise awareness among staff, and direct them in such a way that University compliance requirements are met.
Identify and mitigate through policy development/revision/enhancement and training, areas of risk and developing risk to the University, e.g., legal, financial, reputation, and compliance risk, and ensure team is aware and focused on addressing same.
Other duties and responsibilities as assigned and directed by the VPB&F/CFO.
Bachelor's degree from an accredited institution with coursework in accounting, finance, economics, statistical analysis, business management, law, and human resources management, or other related field; or any combination of both quantitative and qualitative coursework mentioned herein.
At least five (5) years of progressively responsible professional experience in a state government organization in planning and budgeting including at least three (3) years in a supervisory capacity, and demonstrated experience in institutional policy formulation, budget preparation and execution, analysis of financial and program performance, management reporting, and compliance with legal requirements.
Knowledge of budgetary and accounting principles and practices.
Knowledge of the principles of organizational management.
Demonstrated ability to conduct research and analyze state and federal statutes.
Proven excellence in both written and oral communication, and demonstrated ability to establish, interact and maintain effective working relations with stakeholders and constituents.
Demonstrated competency and proficiency in the use of spreadsheet, database, presentation, and word processing applications.
Demonstrated ability to effectively lead and supervise professional employees and lead and work effectively in an organization built around a team approach to management.
Ability to analyze and draft a variety of proposed legislation.
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Ability to comprehend and interpret administrative directives and guidance to ensure IT operations align with organizational standards and industry best practices
Master of Business Administration or Juris Doctorate from an accredited institution.
Progressively responsible supervisory experience in budgeting and/or financial administration in a major public research university.
Experience in designing and producing internal financial and budgetary status reports for senior management in a large organization.
Executive level experience in budget construction and policy development for a large organization with multiple business lines of operations.
Demonstrated experience and familiarity in the State of Hawai‘i legislative budget and appropriation process and/or executive administration.
Experience with the implementation and administration of financial management systems and software
Knowledge of the State Planning, Programming, and Budgeting system (PPBS) and the organization and structure of the University of Hawai‘i.
Project management skills and abilities.
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