Top 41 Office assistant Jobs in Inlet Beach, Fl

Administrative Assistant
Calypso Towers Resort Community Association, Inc. —Panama City Beach, FL
- Monday to Friday
- Computer literacy
- Pass drug screening
- Mid-level
Quick Apply
Office Assistant
Kilgores Brick Pavers LLC —Panama City Beach, FL
- $16 - $18 an hour
- Part-time
- Inventory management
- Office
- Administrative experience
Quick Apply
1d
Assistant Office Admin (External)
Topgolf —Panama City Beach, FL
- Part-time
- Word processing
- Office
- Administrative experience
- Dental insurance
- Vision insurance
3d
AR/Collections Specialist & Office Administrator
Surfside Laundry —Panama City Beach, FL
- Full-time
- Computer literacy
- Research
- Mid-level
Quick Apply
Accounting Administrative Assistant
FirstService Residential —Panama City Beach, FL
- $22 an hour
- Extended hours
- Customer service
- Computer literacy
- Mid-level
Quick Apply
ADMINISTRATIVE ASSISTANT I
The State of Florida —Panama City, FL
- $36,230.74 - $38,393.42 a year
- Online Application
- Background check
- Office
- High school diploma or GED
- AD&D insurance
- Paid holidays
1d
Receptionist - State Farm Agent Team Member
Mark Kinkade - State Farm Agent —Panama City Beach, FL
- $45,000 - $55,000 a year
- Full-time
- Office
- Communication skills
- Entry level
- Health insurance
- 401(k)
Quick Apply
Administrative Assistant
FirstService Residential —Panama City Beach, FL
- $18 - $20 an hour
- Extended hours
- 5 years
- Computer literacy
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant-Animal Services
Bay County Board of County Commissioners —Panama City, FL
- $16.47 - $28.82 an hour
- Weekends as needed
- Microsoft Outlook
- Inventory management
- English
Quick Apply
8h
Optometry Front Desk receptionist/Optical Assistant
The Eye Studio —Panama City Beach, FL
- $16 - $18 an hour
- Full-time
- High school diploma or GED
- In-person
- Entry level
- 401(k)
- Paid time off
Quick Apply
5h
Office Administrative Assistant
Telford Reynolds Electric, Inc. —Panama City, FL
- $19 - $21 an hour
- Full-time
- Bilingual
- Microsoft Outlook
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
5h
Executive Assistant
Pancare of Florida Inc —Panama City, FL
- $20 - $25 an hour
- Full-time
- 5 years
- Mid-level
- Office
- 403(b) matching
- Paid holidays
Quick Apply
SECRETARY SPECIALIST - 80002205
The State of Florida —Panama City, FL
- $2,781.98 a month
- Microsoft Excel
- Microsoft Outlook
- Pass drug screening
1d
ADMINISTRATIVE ASSISTANT II - 80062035
The State of Florida —Panama City, FL
- $2,983.70 a month
- Microsoft Outlook
- Writing skills
- Pass drug screening
1d
Administrative Assistant
Kimley-Horn —Panama City Beach, FL
- Microsoft Outlook
- Word processing
- Mid-level
- Profit sharing
- Health insurance
1d
Bookkeeper/Administrative Assistant
Not Too Shabby —Inlet Beach, FL
- Full-time
- Microsoft Outlook
- Office
- QuickBooks
Quick Apply
7d
Front Desk Receptionist-Therapy office
Southern Orthopedic Specialists, PA —Panama City, FL
- Full-time
- Primary Care
- High school diploma or GED
- Clinic
- Health insurance
- Dental insurance
Quick Apply
3d
Receptionist - Cardiovascular Surgical Institute of NW Florida
MedHQ —Panama City, FL
- $20 an hour
- Part-time
- Bilingual
- Background check
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
7d
Human Resources Administrative Assistant
Hilton Sandestin Beach —Miramar Beach, FL
- Full-time
- Microsoft Excel
- Ability to walk for extended periods
- Office
- Health insurance
- Dental insurance
Quick Apply
3d
Retail Office Assistant
Rooms To Go —Panama City Beach, FL
- $14 - $16 an hour
- Full-time
- Computer literacy
- Office
- Microsoft Office
- Paid training
- Health insurance
6d

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Administrative Assistant

Calypso Towers Resort Community Association, Inc.
Panama City Beach, FL

Quick Apply

Job Details

Qualifications

Computer operation
Customer communication
Computer literacy

Full Job Description

Description:

Role Purpose

The Administrative Assistant is responsible for the efficient, professional operation of the Association’s administrative office and serves as the central coordination point for communication, documentation, and daily workflow. The Office Manager supports the Community Association Manager (CAM) by ensuring consistency, accuracy, and accountability in office operations while not exercising CAM authority or statutory decision-making responsibilities.

This role emphasizes organization, follow-through, policy enforcement, and customer service to support on-site departments and Association members.

Administrative & Office Operations

Oversee daily office functions, ensuring consistent coverage during posted business hours.
Manage incoming calls, emails, walk-ins, and correspondence; ensure timely routing and follow-up.
Maintain organized filing systems (physical and electronic) for Association records, contracts, policies, incident reports, and correspondence.
Prepare routine correspondence, notices, and forms for CAM review and approval.
Track action items and deadlines to ensure timely completion and escalation when needed.

Owner, Resident & Guest Interface

Serve as the primary front-office contact for owners, residents, and guests with routine administrative questions.
Log inquiries, complaints, and requests; route them to the appropriate department and track resolution to closure.
Maintain professional, impartial communication; avoid policy interpretations outside authorized scope.
Support violation processing by preparing notices and tracking timelines per CAM and Board directives.

Records, Documentation & Compliance Support

Maintain Association records in accordance with Florida Statute Chapter 718 requirements and Association policy.
Organize meeting minutes, agendas, contracts, vendor records, insurance certificates, and compliance documentation.
Assist with owner records requests by assembling documentation within statutory timeframes for CAM approval.
Support audits, inspections, and insurance reviews by providing organized, complete documentation.

Operations & Departmental Coordination

Act as a liaison between office operations and on-site departments:
- Maintenance
- Housekeeping/Grounds
- Property Patrol
Monitor work order activity, incident reports, and patrol logs to ensure items are acknowledged and progressing.
Follow up on unresolved or overdue items and notify the CAM of operational bottlenecks.
Reinforce interdepartmental teamwork standards through communication and documentation.

Workforce Administration & Policy Enforcement

Support enforcement of Association operational policies related to:
- Attendance and punctuality
- Timekeeping and clock-in/clock-out accuracy
- Notification requirements for late arrivals or leaving the property during a shift
Track employee acknowledgments of policies, training completion, and required certifications.
Maintain personnel files (non-disciplinary authority; documentation only).
Assist with onboarding coordination for new hires (forms, manuals, system access).

Important: The Office Manager does not issue discipline independently but ensures documentation is accurate and provided to CAM/Management.

Scheduling & Time Management Oversight (Administrative)

Assist with maintaining posted schedules for operational staff as provided by supervisors.
Track schedule changes, call-offs, and late notifications; document per policy.
Ensure employees understand that transportation to and from work is their responsibility and that attendance standards apply consistently.

Vendor & Contract Support

Maintain vendor files, including contracts, W-9s, insurance certificates, and contact details.
Assist with scheduling vendor access, keys, badges, and office coordination.
Track contract renewals and expirations; notify CAM in advance of deadlines.
Log vendor performance issues and route to CAM for resolution.

Financial & Administrative Support

Assist with invoice intake, coding preparation, and submission for CAM/accounting review.
Track purchase requests and approvals per established limits.
Maintain organized budget reference files (no independent spending authority).
Support special assessments, mailings, and owner communications as directed.

Emergency & Contingency Support

Provide administrative support during emergencies or storm events, including:
- Logging communications and actions taken
- Assisting with owner notifications
- Coordinating documentation for insurance or recovery
Maintain updated emergency contact lists and office continuity procedures.

Professional Conduct & Team Standards

Model professionalism, punctuality, organization, and respectful communication.
Support a workplace culture where personal differences do not interfere with job performance or teamwork.
Maintain strict confidentiality of Association records, personnel matters, and owner information.
Act as a stabilizing administrative presence supporting consistency and follow-through.

Authority Limitations

The Office Manager does not:
- Exercise CAM authority
- Bind the Association contractually
- Interpret statutes or governing documents
- Authorize expenditures beyond delegated administrative limits
- Issue fines or disciplinary action
All discretionary decisions must be approved by the CAM or Board.

Performance Standards

The Office Manager will be evaluated on:

Organization and accuracy of records and documentation
Timeliness of communications and follow-up
Effectiveness of routing and tracking requests to resolution
Professionalism and customer service
Reliability, punctuality, and policy compliance
Contribution to interdepartmental teamwork and office efficiency

Acknowledgment

This Scope of Work defines the responsibilities of the Office Manager position and may be amended by Board resolution or management agreement to meet operational needs.

Requirements:

Computer experience mandatory with the ability to use multiple formats and programs.
Office management
Owner/guest interaction
Professional appearance.
Pass background and drug test.
Ability to work independently and initiative to plan for upcoming events.
Experience with Ap-Folio a plus but will train.
Must be dependable and work Monday-Friday 8:00 a.m.-5:00 p.m. as well as additio9nal days as needed (rare).
Dependable transportation.

Quick Apply

Refine Your Search

office assistant jobs in inlet beach, fl

Administrative Assistant

Office Assistant

Assistant Office Admin (External)

AR/Collections Specialist & Office Administrator

Accounting Administrative Assistant

ADMINISTRATIVE ASSISTANT I

Receptionist - State Farm Agent Team Member

Administrative Assistant

Administrative Assistant-Animal Services

Optometry Front Desk receptionist/Optical Assistant

Office Administrative Assistant

Executive Assistant

SECRETARY SPECIALIST - 80002205

ADMINISTRATIVE ASSISTANT II - 80062035

Administrative Assistant

Bookkeeper/Administrative Assistant

Front Desk Receptionist-Therapy office

Receptionist - Cardiovascular Surgical Institute of NW Florida

Human Resources Administrative Assistant

Retail Office Assistant

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