Top 29 Executive support assistant Jobs in Irondequoit, Ny

Executive Support Assistant
University of Rochester —Rochester, NY
- $24.00 - $33.60 an hour
- Full-time
- Remote
- Microsoft Outlook
- Mid-level
- Office
11d
Executive Assistant to the President/CEO
CDS Monarch, Inc. —Webster, NY
- $65,000 - $70,000 a year
- Full-time
- Mid-level
- Office
- Experience equivalent to degree accepted
- Wellness program
- Health insurance
Quick Apply
Administrative Assistant IV - MBI/CVBI
University of Rochester —Rochester, NY
- $21.78 - $30.53 an hour
- Full-time
- Mid-level
- Office
- University
Remote Virtual Executive Assistant
Zirtual —Rochester, NY
- $500 - $3,500 a year
- Email
- Spanish
- Google Workspace
- Microsoft Outlook
Quick Apply
Administrative Assistant IV
University of Rochester —Rochester, NY
- $21.78 - $30.53 an hour
- Full-time
- Hybrid work
- Research
- Office
- University
Facilities & Office Manager
Safran —West Henrietta, NY
- $28 - $32 an hour
- Full-time
- Inventory management
- Customer service
- Office
- Health savings account
- Health insurance
13d
Personal Assistant to CEO
Brothers International —Rochester, NY
- $60,000 - $70,000 a year
- Weekends as needed
- Hybrid work
- Clean driving record
- 5 years
- Office
Quick Apply
Administrative Assistant Onsite (8am to 5pm)
LSI Solutions Inc —Victor, NY
- $24 - $33 an hour
- Full-time
- Microsoft Outlook
- ERP systems
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
4d
Front Office Manager & Executive Assistant
Angels In Your Home —Rochester, NY
- $20 - $25 an hour
- Full-time
- Computer literacy
- Mid-level
- Office
Quick Apply
URMC Academic Programs, Program Assistant III
University of Rochester —Rochester, NY
- $23.27 - $32.60 an hour
- Full-time
- Writing skills
- Mid-level
- Office
Executive Legal Assistant
Empire Justice Center —Rochester, NY
- $44,654 - $55,818 a year
- Urgently hiring
- Hybrid work
- Microsoft Word
- Spanish
- Microsoft Excel
- Paid holidays
- Disability insurance
Advancement Special Events Assistant Director
University of Rochester —Rochester, NY
- $61,000 - $85,400 a year
- Weekends as needed
- Hybrid work
- Customer service
- 5 years
- Research
10d
Staff Administrative Coordinator IV
University of Rochester —Rochester, NY
- $20.34 - $28.51 an hour
- Full-time
- Hybrid work
- Customer service
- Mid-level
- Office
4d
Administrative Assistant
Transcat, Inc. —Rochester, NY
- $20 - $24 an hour
- Microsoft Excel
- Microsoft Outlook
- Office
- Employee stock purchase plan
- Health insurance
Business Support Assistant
Popli Design Group —Rochester, NY
- $20 - $26 an hour
- Full-time
- Clean driving record
- Writing skills
- Office
Quick Apply
HR Office & Administrative Specialist
ASSA ABLOY Fenestration —Rochester, NY
- $20 - $25 an hour
- Part-time
- Microsoft Excel
- Mid-level
- Office
Quick Apply
3d
Administrative Assistant & Leasing Agent
BALDWIN REAL ESTATE CORP —Rochester, NY
- $22 - $24 an hour
- Full-time
- Word processing
- Mid-level
- Office
Quick Apply
Administrative Assistant
Genesee Community Charter School —Rochester, NY
- $35,000 - $50,000 a year
- Weekends as needed
- Background check
- Customer service
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
1d
Youth Support Assistant (Hourly)
State of New York - Children & Family Services, Office of —Rush, NY
- $20.42 an hour
- Full-time
- Background check
- Residential
- High school diploma or GED
Youth Support Assistant
State of New York - Children & Family Services, Office of —Rush, NY
- $42,641 - $52,413 a year
- Overtime
- Background check
- Residential
- High school diploma or GED

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executive support assistant jobs near irondequoit, ny

Executive Support Assistant

University of Rochester -
Rochester, NY

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Job Details

Full-time
$24.00 - $33.60 an hour
11 days ago

Qualifications

Executive administrative support
Copy editing

Full Job Description

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

Department:

500223 Radiation Oncology SMH

Work Shift:

UR - Day (United States of America)

Range:

UR URC 208 H

Compensation Range:

$24.00 - $33.60

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:

Performs routine and non-routine duties requiring high level administrative skills and proficiency for the Office of the Chair. Responsible for numerous departmental administrative details and duties requiring extensive experience with policies, procedures and practices of the University. Supports the Department Vice Chairs and Division Heads and their support staff by providing comprehensive staff assistance with day-to-day activities.

ESSENTIAL FUNCTIONS

Maintains communication with regional counterparts in arranging regional business meetings and conferences. Represents the office of the Chair when speaking with regional counterparts and/or leadership. Represents and serves as spokesman for department or project head in communicating instructions and in interpreting administrative matters to students, clients, faculty, staff, and the general public.
Schedules, maintains, and prioritizes a calendar of appointments, meetings, and national and international travel. Plans and organizes administrative aspects such as agenda preparation, site selections, food and beverage selections, audio-visual arrangements, and document development.
Independently prepares documentation, such as writing and drafting correspondence and memos on behalf of the Chair and Division Chiefs, including faculty appointment/reappointment letters, communication with vendors, communication across our affiliates, and with external organizations. Responsible for decisions on format and layout and edits for accuracy and consistency of data. Compiles supportive graphics and reports.
Drafts a monthly department newsletter for faculty and staff. Creates and updates publication lists for Chair and faculty. Prepares presentations with consistent layout, edits and formatting
Produces monthly department faculty meeting agenda, meeting slides/presentation, and minutes.
Provides practical project management, including organizing, scheduling, and coordination of departmental events such as visiting professorships, banquets, and alumni gatherings. Secures venues, coordinates invitations and printed materials, collects RSVPs, and communicates with vendors.
Acts as department advancement liaison responsible for planning, implementing, and managing a comprehensive advancement program. Responsible for engaging key donors and creating and maintaining relationships to the institution under the direction of the department and Advancement office. Composes and drafts correspondence on behalf of the Chair. Identifies departmental and institutional events that align with donor values/interests and completes projects as necessary.
Ensures fiscal responsibility of program and ensures program cost effectiveness for all events planned for meetings and agreed upon budgets. Ensures arrangements and purchases for the Chair's office are cost effective, meets all University standards, and are submitted for payment/reimbursement in a timely manner.
Answers, screens, and initiates telephone calls and greets visitors, providing procedural information and answering inquiries related to operational and substantive matters. Resolves problems and prioritizes needs requiring in-depth knowledge of policies and procedures.

MINIMUM EDUCATION & EXPERIENCE

Associate's degree and 3 years related work experience including at least 1 year in an executive administrative capacity in an academic office or project management, or the equivalent experience in business required
Bachelor's degree preferred

KNOWLEDGE, SKILLS AND ABILITIES

Excellent interpersonal, organizational, and communication skills both verbal and written required
Strong attention to detail, proofreading ability, and the ability to maintain confidentiality at all times required
Proficiency in Outlook, navigating through Internet, knowledge of Microsoft Office Suite, Access, and HRIS System preferred

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

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Refine Your Search

executive support assistant jobs in irondequoit, ny

Executive Support Assistant

Executive Assistant to the President/CEO

Administrative Assistant IV - MBI/CVBI

Remote Virtual Executive Assistant

Administrative Assistant IV

Facilities & Office Manager

Personal Assistant to CEO

Administrative Assistant Onsite (8am to 5pm)

Front Office Manager & Executive Assistant

URMC Academic Programs, Program Assistant III

Executive Legal Assistant

Advancement Special Events Assistant Director

Staff Administrative Coordinator IV

Administrative Assistant

Business Support Assistant

HR Office & Administrative Specialist

Administrative Assistant & Leasing Agent

Administrative Assistant

Youth Support Assistant (Hourly)

Youth Support Assistant

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