Top 26 & archives support staff Jobs in Irvine, Ca

Records Associate
Opensity Solutions —Costa Mesa, CA
- $27.00 - $28.50 an hour
- Full-time
- Ability to walk for extended periods
- Organizational skills
- Front desk
- Health insurance
- Dental insurance
Quick Apply
4d
Academic Program Coordinator
University of California, Irvine —Irvine, CA
- $27.35 - $46.31 an hour
- Full-time
- Background check
- High school
- Writing skills
- Travel reimbursement
- Health insurance
9d
Communications Multimedia Manager
Sisters of St. Joseph of Orange —Orange, CA
- $70,304 - $87,896 a year
- Full-time
- Mid-level
- Continuous improvement
- Organizational skills
FT Sports Information Publicist
Cerritos College —Norwalk, CA
- $74,887.68 a year
- Weekends as needed
- Word processing
- Basic math
- Public speaking
- Health insurance
- Dental insurance
Mold, Fire and Water Damage Administration Assistant
Jarvis Restoration —Laguna Hills, CA
- $20 - $28 an hour
- Full-time
- Background check
- Writing skills
- English
- Health insurance
- Dental insurance
Quick Apply
Staff Civil Engineer - Projects
Disneyland Resort —Anaheim, CA
- Construction site
- Bachelor of Science
- Research
- Health insurance
Photographer - Hrly/Int POOL
California State University, Long Beach —Long Beach, CA
- $26.37 - $49.39 an hour
- Part-time
- Background check
- Management
- Research
FT Graphic Designer
Cerritos College —Norwalk, CA
- $71,458.56 a year
- Online Application
- Current TB test
- English
- Mid-level
- Health insurance
- Dental insurance
13d
Facility Specialist
San Gabriel/Pomona Regional Center —Pomona, CA
- $20.19 - $35.30 an hour
- Weekends as needed
- Clean driving record
- Mid-level
- Office
Manager, Professional Education Programs
Edwards Lifesciences —Irvine, CA
- $121,000 - $171,000 a year
- Full-time
- 8 years
- Bachelor's degree
- SharePoint
Photographer - Hrly/Int POOL
California State University —Long Beach, CA
- Part-time
- Background check
- Management
- Research
IT & Systems Administrator - SoCal Region
Devil Mountain Wholesale Nursery LLC —Orange, CA
- $38.47 - $45.68 an hour
- Full-time
- Hybrid work
- Background check
- 5 years
- Office
Quick Apply
12d
Project Engineer - Fluid Systems Division
Parker Hannifin Corporation —Irvine, CA
- $104,400 - $174,150 a year
- Full-time
- 7 years
- Schematics
- Bachelor of Science
- Paid parental leave
- Paid holidays
Surgical Technologist Per Diem
Fresenius Medical Care —Garden Grove, CA
- $26 - $41 an hour
- Part-time
- Surgery
- BLS Certification
- Mid-level
Project Coordinator - Electrical Signage (Signage/Construction Experience)
Fusion Sign and Design —Chino, CA
- $21 - $25 an hour
- 8 hour shift
- Microsoft Outlook
- Computer literacy
- English
- Health insurance
- 401(k)
Quick Apply
11d
Interventional Radiology Technologist
Fresenius Medical Care —Bellflower, CA
- $37 - $62 an hour
- 8 hour shift
- Microsoft Excel
- Surgery
- Customer service
- Paid parental leave
- Disability insurance
Senior PACS Imaging Technician
PIH Health —Whittier, CA
- $31.76 - $52.40 an hour
- Full-time
- Hospital
- 5 years
- Urgent Care
Sr Solutions Architect, AWSI MEGS
Amazon Web Services, Inc. —Irvine, CA
- $153,600 - $207,800 a year
- Full-time
- 3 years
- AWS
- Fair chance
- AD&D insurance
- Health insurance
Project Coordinator Electrical Signage (Signage/Construction Experience)
National Sign and Marketing Corporation —Chino, CA
- $21 - $25 an hour
- 8 hour shift
- Microsoft Outlook
- Word processing
- Computer literacy
- Health insurance
- 401(k)
Quick Apply
Project Lead
MVE & Partners, INC. —Irvine, CA
- $90,000 - $110,000 a year
- Full-time
- 7 years
- Residential
- Mentoring
Quick Apply

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Records Associate

Opensity Solutions
Costa Mesa, CA

Quick Apply

Job Details

Full-time
$27.00 - $28.50 an hour
4 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Customer communication
Confidential information handling
Data Retention (Data management)
Productivity software
Materials handling

Full Job Description

About Us:

Opensity Solutions is the largest tech‑enabled managed services organization serving leading law firms, financial institutions and professional services firms. At Opensity, we provide integrated operational platforms, automation and advisory services that enable clients to modernize operating models, reduce cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services, records and information governance, workflow automation, consulting and hospitality and facilities services.

Our Mission:

Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.

The Office Services Associate plays a key role in supporting the firm's Records Management and Facilities operations. This position is approximately 80% Records Management and 20% Facilities Support, with a primary focus on managing the lifecycle of physical and electronic records while ensuring efficient office operations. Reporting to the Lead Office Services Associate or Client Relations Manager, this individual will maintain records accuracy, support file requests, and assist with day-to-day facilities needs to ensure a professional and organized office environment.

Job Responsibilities

Records Management (80%)

Manage the complete lifecycle of physical and electronic records from creation through final disposition.
Utilize FileTrail and NetDocuments (NetDocs) to accurately track, retrieve, index, archive, and maintain client files.
Process loose documents, create new client files, and prepare records for off-site storage.
Retrieve, circulate, and return physical files while maintaining accurate chain of custody.
Coordinate file transfers, including incoming lateral files and outgoing file requests, in partnership with the Office of General Counsel.
Process file destruction and returns in accordance with the firm's Records & Information Management (RIM) policies.
Maintain file rooms and storage areas, including shifting files to maximize storage capacity.
Ensure compliance with all firm records policies, confidentiality requirements, and retention schedules.
Respond promptly to records requests while providing exceptional customer service to attorneys and staff.

Facilities Support (20%)

Assist with general office facilities operations and daily office maintenance.
Coordinate with building management and vendors to report and resolve maintenance issues.
Support office moves, workstation setups, and furniture relocations.
Maintain conference rooms, visitor offices, and common areas to ensure they remain organized and fully stocked.
Assist with mail distribution, package handling, copying, scanning, and other operational support as needed.
Provide reception coverage when necessary.

Reporting & Requirements

Compile and share weekly operational updates with leadership.
Participate in daily and weekly team meetings.
Maintain accurate records of file activity and facilities requests.

Qualifications & Requirements

3–5 years of Records Management experience, preferably within a law firm or professional services environment.
Hands-on experience using FileTrail and NetDocuments (NetDocs) is strongly preferred.
Experience managing both physical and electronic records.
Strong understanding of records retention, file tracking, and records lifecycle management.
Excellent organizational skills with exceptional attention to detail.
Ability to prioritize multiple requests in a fast-paced environment.
Strong verbal and written communication skills.
Proficiency with Microsoft Office applications.
Ability to maintain confidentiality when handling sensitive client information.
Ability to lift or move up to 40 lbs. and transport materials using carts when necessary.
Ability to walk, bend, kneel, stand, or sit for extended periods.

Compensation

The compensation range for this role is $27.00 to $28.50 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience, and qualifications.

Benefits

All eligible employees receive access to a comprehensive benefits package, including:

Medical insurance
Dental insurance
Vision insurance
401(k) retirement plan
Paid Time Off (PTO)

Opensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients.

Opensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation.

We are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation.

Candidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.

Quick Apply

Refine Your Search

& archives support staff jobs in irvine, ca

Records Associate

Academic Program Coordinator

Communications Multimedia Manager

FT Sports Information Publicist

Mold, Fire and Water Damage Administration Assistant

Staff Civil Engineer - Projects

Photographer - Hrly/Int POOL

FT Graphic Designer

Facility Specialist

Manager, Professional Education Programs

Photographer - Hrly/Int POOL

IT & Systems Administrator - SoCal Region

Project Engineer - Fluid Systems Division

Surgical Technologist Per Diem

Project Coordinator - Electrical Signage (Signage/Construction Experience)

Interventional Radiology Technologist

Senior PACS Imaging Technician

Sr Solutions Architect, AWSI MEGS

Project Coordinator Electrical Signage (Signage/Construction Experience)

Project Lead

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