Top 1741 Facility operations Jobs in Jacksonville Fl

Administrative Supervisor
Rivkin Radler LLP —Jacksonville, FL
- $80,000 - $90,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- AD&D insurance
- Paid holidays
Quick Apply
Field Technician – Fall Protection Systems
Diversified Fall Protection —Jacksonville, FL
- $28 - $32 an hour
- Weekends as needed
- Background check
- Heavy lifting
- Construction site
- Disability insurance
- Health insurance
Quick Apply
Regional Manager - Baldwin, FL
Custom Ecology, Inc. (ND) —Baldwin, FL
- $80,000 - $100,000 a year
- Research
- Office
- High school diploma or GED
- Paid holidays
- Disability insurance
Quick Apply
Lunar Lander Production Manufacturing Engineer II/III/Sr (Multiple Shifts)
Blue Origin —Florida
- Extended hours
- Background check
- Microsoft Outlook
- Word processing
- Paid parental leave
- Paid holidays
Executive Director-PACE
Community Hospice and Palliative Care —Jacksonville, FL
- From $126,000 a year
- Full-time
- CPR Certification
- Nursing
- Writing skills
- Mileage reimbursement
- Health savings account
Quick Apply
15h
Shipping and Receiving
JobSquad Staffing Solutions —Jacksonville, FL
- $22 - $24 an hour
- Spanish
- Microsoft Excel
- Microsoft Outlook
Quick Apply
1d
Shelter Worker - Jacksonville, FL
The Workforce Group —Jacksonville, FL
- $32 an hour
- Weekends as needed
- Ability to walk for extended periods
- High school diploma or GED
- Driver's License
Quick Apply
Operations Assistant
ALDI —Jacksonville, FL
- $23.75 - $25.25 an hour
- Full-time
- Hybrid work
- Pass drug screening
- Office
- High school diploma or GED
- Paid parental leave
- AD&D insurance
Freezer, Cooler and Deli Stocker Associate
Sam's Club —Jacksonville, FL
- $18 - $26 an hour
- 18 years or older
- High school
- Sales
- Paid jury duty
- Disability insurance
Delivery Driver Omnicare- Panama City, Must Reside in Panama City FL
CVS Health —Jacksonville, FL
- $16.00 - $26.21 an hour
- Extended hours
- HIPAA
- High school diploma or GED
- Driver's License
- Paid training
- Dental insurance
8d
Non-CDL Box Truck Owners
G & T Delivery Logistics LLC. —Jacksonville, FL
- $5,933.46 - $6,565.01 a week
- Full-time
- Background check
- Heavy lifting
- Forklift
- Fuel card
- Fuel discount
Quick Apply
7d
Terminal Manager
Student Transportation Of America —Jacksonville, FL
- Urgently hiring
- Mid-level
- High school diploma or GED
- Business development
Petland Kennel Assistant Manager
Petland Jacksonville —Jacksonville, FL
- $18 - $20 an hour
- Full-time
- Background check
- Basic math
- English
- Health insurance
- Dental insurance
Quick Apply
Extrusion Operator
Novolex —Jacksonville, FL
- $20 an hour
- Overtime
- Pass drug screening
- High school diploma or GED
- US work authorization
- Health insurance
- Dental insurance
Operations Specialist- East Florida Region
QSL Management —Jacksonville, FL
- $120,000 - $135,000 a year
- Full-time
- Hospitality
- Restaurant management
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
2d
Traveling Construction Materials Technician
Terracon Consultants, Inc. —Jacksonville, FL
- $20 - $30 an hour
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Travel reimbursement
- Paid holidays
Quick Apply
Gatehouse Security Officer
St. Moritz Security Services —Ponte Vedra, FL
- $17.50 an hour
- Part-time
- Background check
- Clean driving record
- Military
Quick Apply
7d
Medical Courier
INNOVATIVE SUPPLY ALLIANCE LLC —Jacksonville, FL
- Weekends as needed
- Background check
- Driver's License
- Entry level
Quick Apply
Laborer
Voltify —Jacksonville, FL
- $30 an hour
- Full-time
- 18 years or older
- Heavy equipment operation
- Ability to walk for extended periods
Quick Apply
Delivery Driver Part Time
CVS Health —Jacksonville, FL
- $16.00 - $26.21 an hour
- Extended hours
- HIPAA
- High school diploma or GED
- Driver's License
- Paid training
- Dental insurance
8d

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Administrative Supervisor

Rivkin Radler LLP -
Jacksonville, FL

Quick Apply

Job Details

Full-time
$80,000 - $90,000 a year

Benefits

AD&D insurance
Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Life insurance
Referral program

Qualifications

Legal firm experience
Law office experience
Legal billing

Full Job Description

Because a great law firm begins with great people.

At Rivkin Radler, we are always looking for professionals who share our passion for the law and commitment to total client satisfaction. Rivkin Radler has approximately 250 lawyers, with offices in Albany, N.Y.; Hackensack, N.J.; Jacksonville, F.L.; New York City; Poughkeepsie, N.Y.; and Uniondale, N.Y. The firm actively encourages equal opportunity through mentoring, training, professional development, and public service programs.

The firm offers competitive salaries in addition to a comprehensive benefits plan which includes medical and dental insurance, group term life insurance, accidental death and dismemberment insurance, long-term disability insurance, optional term life insurance, flexible spending accounts, Aflac, 401(k), paid time off, referral bonuses and paid holidays.

The Administrative Supervisor is responsible for coordinating the billing operations and daily administrative functions of the Jacksonville office of a multi-office law firm. This individual plays a key role in ensuring the timely and accurate processing of billing activities while also maintaining smooth office operations, and serving as a liaison between the Jacksonville office and firm leadership in Uniondale. The Administrative Supervisor sets a leading example of professionalism, efficiency, and adherence to firm policies and procedures.

Key Responsibilities:
Financial Administration & Billing

Oversee the day-to-day billing operations for the Jacksonville office.
Distribute prebills to partners for review and approval and ensure timely submission of finalized bills.
Monitor billing workflows and follow up with attorneys and staff to ensure billing deadlines are met.
Coordinate with the Finance Department regarding billing inquiries, corrections, write-downs, and client-related billing matters.
Review and process office-related invoices, reimbursements, and vendor payments within authorized approval levels.
Assist firm leadership and finance with monitoring and managing local office expenses.

Staff Support

Coordinate staff schedules, PTO requests, and timekeeping processes.
Manage onboarding and training of new hires in conjunction with Human Resources.
Foster a productive, professional, inclusive, and respectful office culture.

Office Operations & Administration

Ensure smooth day-to-day operations of the Jacksonville office.
Serve as the primary administrative point of contact between the Jacksonville office and the main Uniondale office.
Maintain an organized and professional office environment and coordinate office repairs and maintenance with the Facilities Manager.
Oversee office supply inventory, purchasing, and equipment management.
Work with the Records Manager and Records Assistant to ensure records and files (paper and digital) are maintained securely and in compliance with firm procedures.

Communication & Coordination

Serve as liaison between attorneys and administrative staff, working with the office managing partner to ensure operational needs are met.
Communicate regularly with the Uniondale office and other offices for consistent firm-wide operations.
Coordinate meetings, events, and conference room usage.
Handle internal communications and announcements at the office level.

Technology & Systems

Liaise with IT department to ensure systems, software, and equipment are functioning properly.
Troubleshoot basic tech issues or escalate as needed.
Ensure compliance with firm technology protocols and data security policies.

Compliance & Risk Management

Ensure the office complies with firm policies, professional conduct rules, and local laws.
Oversee office-level compliance training and documentation.
Serve as point of contact for any safety, emergency, or facility-related incidents.

Qualifications:

5+ years of office management or administrative leadership experience, preferably in a law firm or professional services environment.
Prior law firm billing experience required.
Strong understanding of legal billing processes, time entry procedures, prebills, and billing deadlines.
Experience working with attorneys and finance departments in a professional services environment.
Strong leadership and interpersonal skills.
Excellent organizational and problem-solving abilities.
Proficiency in Microsoft Office Suite.
Familiarity with HR functions and financial processes in a law firm setting.

Congenial fast-paced environment, competitive salary and benefits. EOE.
Job Type: Full-time

The annualized salary range for this position is $80,000 to $90,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

To find out how you can join our talented team, email [email protected].

We are an Equal Opportunity Employer

Quick Apply

Refine Your Search

facility operations jobs in jacksonville fl

Administrative Supervisor

Field Technician – Fall Protection Systems

Regional Manager - Baldwin, FL

Lunar Lander Production Manufacturing Engineer II/III/Sr (Multiple Shifts)

Executive Director-PACE

Shipping and Receiving

Shelter Worker - Jacksonville, FL

Operations Assistant

Freezer, Cooler and Deli Stocker Associate

Delivery Driver Omnicare- Panama City, Must Reside in Panama City FL

Non-CDL Box Truck Owners

Terminal Manager

Petland Kennel Assistant Manager

Extrusion Operator

Operations Specialist- East Florida Region

Traveling Construction Materials Technician

Gatehouse Security Officer

Medical Courier

Laborer

Delivery Driver Part Time

I want to receive the latest job alert for facility operations in jacksonville fl

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