Top 24 Front desk Jobs in Jay, Me

Administrative Support Specialist
Staffing Solutions Organization LLC —Winthrop, ME
- $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Paid holidays
- Health insurance
Quick Apply
1h
Town Clerk
Town of Mexico —Mexico, ME
- $24 - $30 an hour
- Full-time
- Mid-level
- Office
- Human resources
- Paid holidays
- Health insurance
Quick Apply
5d
Administrative Assistant
Maine Medical Association —Manchester, ME
- $18 - $20 an hour
- Part-time
- Microsoft Outlook
- Inventory management
- Office
- Paid holidays
Quick Apply
2d
Spa Attendant
Senator Inn —Augusta, ME
- From $15 an hour
- 8 hour shift
- Sales
- Hotel
- Front desk
- Profit sharing
- Paid training
Quick Apply
Sr Operations Admin-1
FedEx —Augusta, ME
- $18.19 - $27.34 an hour
- Part-time
- Mid-level
- Travel
- 4 years
Receptionist
Supercuts —Augusta, ME
- Cleaning
- Entry level
- Paid holidays
- Health insurance
Quick Apply
Building Receptionist
Kennebec Valley Community Action Program —Augusta, ME
- $16.05 - $17.66 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid holidays
- Disability insurance
Administrative Assistant
Maine State Housing Authority —Augusta, ME
- $39,062 a year
- Full-time
- Writing skills
- Mid-level
- Office
- Disability insurance
- Dental insurance
Child & Family Services Travel Coordinator
Staffing Solutions Organization LLC —Augusta, ME
- $23.32 an hour
- Overtime
- Microsoft Word
- Microsoft Outlook
- Computer literacy
- Paid holidays
- Health insurance
Quick Apply
Veterinary Technician
Falls Road Veterinary Clinic —Farmington, ME
- Full-time
- Surgery
- Front desk
- In-person
- 401(k)
- Paid time off
Quick Apply
Sr Operations Admin-3
FedEx —Augusta, ME
- $18.19 - $27.34 an hour
- Part-time
- Mid-level
- Travel
- 4 years
Open Apply for Comfort Inn Civic Center Augusta
Giri Hotel Management —Augusta, ME
- $10 - $30 an hour
- Weekends as needed
- Ability to walk for extended periods
- Hotel
- Ability to stand for extended periods
- Disability insurance
- Health insurance
Quick Apply
Open Apply for Best Western Plus Augusta Civic Center Inn
Giri Hotel Management —Augusta, ME
- $10 - $30 an hour
- Weekends as needed
- Ability to walk for extended periods
- Hotel
- Ability to stand for extended periods
- Disability insurance
- Health insurance
Quick Apply
Front Desk Agent
Waters Run Bed & Breakfast —Monmouth, ME
- $16 - $18 an hour
- Part-time
- Hotel
- Organizational skills
- In-person
- Health insurance
Quick Apply
Administrative Assistant
LIVING INNOVATIONS SUPPORT SERVICES LLC —Augusta, ME
- $17 an hour
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid time off
Quick Apply
Receptionist - Franchise Location
H&R Block —South Paris, ME
- $16.15 - $19.15 an hour
- Full-time
- Sales
- Computer literacy
- Office
10d

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Town Clerk
Town of Mexico —Mexico, ME
Providing professional and courteous assistance to residents at the counter, by telephone, and electronically.
$24 - $30 an hour
Quick Apply
5d
Town Clerk
Town of Gray —Gray, ME
Valid Maine driver's license required. This position is a key member of the Town’s administrative leadership team and is responsible for managing the daily…
$77,500 - $84,465 a year
Quick Apply
9d

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Administrator Helper
BATTH TRUCKING INC —Columbus, OH
Assist with data entry, filing, and maintaining customer records in the system. The Receptionist will handle front-desk operations, assist with administrative…
$11 - $18 an hour
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2d
Member Concierge for Upscale Men's Grooming Club
Hammer & Nails Grooming Shop for Guys - Dublin —Dublin, OH
Are the first point of contact for members and new customers entering our brand. Make money right away with a guaranteed base wage.
$14 - $18 an hour
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front desk jobs near jay, me

Administrative Support Specialist

Staffing Solutions Organization LLC -
Winthrop, ME

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Job Details

Full-time
$25 an hour
1 hour ago

Benefits

Paid holidays
Health insurance
Dental insurance
Flexible spending account
Paid time off
Vision insurance
401(k) matching

Qualifications

Mail metering
Confidential information handling
Microsoft Outlook
Writing skills
Copy machines
Scanning
High school diploma or GED
VoIP
Document imaging
Telephone systems
Multi-line phone systems
Technical Proficiency

Full Job Description

Staffing Solutions Organization LLC (SSO), an affiliate of Public Consulting Group LLC (PCG), is focused on delighting clients with world-class managed staffing and talent consulting services. SSO is committed to a diverse workforce, which is a reflection of our clients and the people they serve.

Administrative Support Specialist - 3 Openings
Location: Winthrop, Maine (Onsite)
Schedule: Full-Time, Monday-Friday
Hours: Scheduled between 7:00 AM and 5:00 PM (40 hours per week)

Pay Rate: $25.00 per hour
Work Environment: Onsite
Position Summary
Staffing Solutions Organization (SSO) is seeking 3 Administrative Support Specialists to support disability case processing operations in partnership with the State of Maine.
This position provides a combination of administrative, clerical, customer service, and case processing support to ensure the efficient operation of the office and timely progression of disability determination cases. The successful candidate will serve as a key member of the support team by managing correspondence, maintaining records, providing customer service, assisting with case documentation, and supporting adjudicative staff throughout the case review process.
The ideal candidate is highly organized, detail-oriented, customer-focused, and comfortable working in a fast-paced office environment while managing multiple priorities and administrative tasks.

Key Responsibilities
Administrative & Office Support

Answer and route incoming phone calls in a professional and courteous manner.
Provide administrative and clerical support to office leadership and staff.
Maintain visitor logs and ensure compliance with Social Security Administration (SSA) security procedures.
Help maintain a clean, organized, and professional reception and lobby area.
Monitor and maintain office and mailroom supply inventories.
Assist with general office operations and daily workflow activities.

Mail & Correspondence Management

Open, sort, distribute, and process incoming mail and correspondence.
Prepare and distribute outgoing mail using postage and inserting equipment.
Generate correspondence and medical evidence requests in accordance with SSA policies and procedures.
Support document management and records processing functions.

Case Processing Support

Document all client and stakeholder phone interactions within the Disability Case Processing System.
Assist adjudicative teams by providing administrative support for case processing activities.
Create, update, and maintain case records and documentation.
Assist with medical records requests and case-related correspondence.
Manage daily case assignments for staff and assist with workload coordination.
Support claim processing activities through accurate documentation and administrative follow-up.

Data Entry & Records Management

Perform data entry and quality review of information entered into agency systems.
File, scan, sort, index, and maintain paper and electronic records.
Review documentation for completeness and accuracy.
Maintain computerized and manual filing systems using alphabetical, numerical, and chronological methods.
Compile and organize information from various sources.

Customer Service & Communication

Provide professional customer service to claimants, stakeholders, and visitors.
Conduct outbound calls regarding basic case status updates, appointment reminders, and survey activities in accordance with established procedures.
Communicate clearly and professionally both verbally and in writing.
Respond to routine inquiries and direct questions to the appropriate staff members when necessary.

Financial & Operational Support

Assist as backup support for basic bookkeeping and business office functions.
Support operational and administrative projects as needed.
Perform other duties as assigned.

Required Qualifications
Education

High School Diploma, GED, or equivalent required.
Additional administrative or office-related training is preferred.

Required Skills

Knowledge of modern office practices, procedures, and administrative operations.
Strong customer service and interpersonal skills.
Excellent verbal and written communication skills.
Strong attention to detail and accuracy.
Ability to follow written and verbal instructions.
Ability to manage multiple priorities while maintaining organization.
Ability to work independently and as part of a team.
Ability to maintain confidential and sensitive information.
Strong problem-solving and organizational abilities.

Technical Skills

Proficiency with Microsoft Office applications, including:
Word
Excel
Outlook
Ability to learn agency-specific systems and databases.
Experience with data entry and electronic record management.
Ability to operate:
Multi-line phone systems
VoIP systems
Copiers
Scanners
Postage equipment
Standard office equipment

Preferred Qualifications

Prior administrative, clerical, office support, or customer service experience.
Experience supporting case management, healthcare, government, legal, or public benefits environments.
Experience managing records, correspondence, or document workflows.
Familiarity with bookkeeping or business office operations.

Work Schedule

Full-time position.
Standard schedule of 40 hours per week.
Scheduled work hours will fall between 7:00 AM and 5:00 PM.
No on-call responsibilities.

Security & Background Requirements
Employment is contingent upon successful completion of a Social Security Administration Tier 2 Background Investigation, which includes:

Fingerprinting
Identity verification
Federal security screening requirements

Candidates must possess a valid government-issued photo identification that complies with REAL ID requirements.
Benefits (Through SSO)

SSO offers a competitive benefits package, including:

Medical, dental, and vision insurance
401(k) with discretionary employer match
Paid time off and paid holidays
Flexible spending accounts (FSA)
Additional employee perks

Keywords
Administrative Assistant, Administrative Support, Office Assistant, Program Support Specialist, Clerical Support, Data Entry Specialist, Customer Service Representative, Office Coordinator, Records Management, Case Processing Support, Receptionist, Administrative Clerk, Document Management, Mailroom Operations, Government Administration, Disability Services, Public Sector Jobs, Winthrop Maine Jobs, Augusta Maine Jobs.

Compensation for roles at Staffing Solutions Organization LLC (SSO) varies depending on a wide array of factors including, but not limited to, the specific office location, role, skill set, and level of experience. As required by applicable law, SSO provides a reasonable range of compensation for this role. In addition, SSO provides a range of benefits for this role.

Applicants must be authorized to work in the U.S. This position is not eligible for work authorization sponsorship (including H-1B sponsorship) by SSO and under the federal laws relating to the F-1 STEM EAD program, this position is not eligible to support a STEM EAD extension application.

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, marital status, age, national origin, protected veteran status, or disability. Staffing Solutions Organization LLC is an E-Verify participant.

Quick Apply

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front desk jobs in jay, me

Administrative Support Specialist

Town Clerk

Administrative Assistant

Spa Attendant

Sr Operations Admin-1

Receptionist

Building Receptionist

Administrative Assistant

Child & Family Services Travel Coordinator

Veterinary Technician

Sr Operations Admin-3

Open Apply for Comfort Inn Civic Center Augusta

Open Apply for Best Western Plus Augusta Civic Center Inn

Front Desk Agent

Administrative Assistant

Receptionist - Franchise Location

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