Top 296 Administrator Jobs in Joliet, Il

Administrative Secretary to Student Services
Joliet Public Schools District 86 —Joliet, IL
- $33.42 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
Administrative Clerk I (FHS/121)
Will County Health Department —Bolingbrook, IL
- $36,090 - $50,994 a year
- Full-time
- Office
- Administrative experience
- High school diploma or GED
- Disability insurance
- Health insurance
Quick Apply
Personal Injury Case Administrator
Zayed Law Offices —Joliet, IL
- $40,000 - $50,000 a year
- Full-time
- Spanish
- Writing skills
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Staff Manager
Zayed Law Offices —Joliet, IL
- $70,000 - $90,000 a year
- Full-time
- Writing skills
- Mid-level
- 3 years
- Health insurance
- Dental insurance
Quick Apply
Russian-speaking Trucking Safety Assistant / Office Administrator
AIST Safety Consulting LLC —Warrenville, IL
- From $800 a week
- Full-time
- Microsoft Word
- 18 years or older
- Google Workspace
- Paid holidays
- Paid time off
Quick Apply
14d
Business Office Manager
Vantage Senior Care —Naperville, IL
- $52,000 - $65,000 a year
- Full-time
- Mid-level
- Office
- In-person
- Paid holidays
- Health insurance
Quick Apply
Payroll Administrator
Financial Sector —Wheaton, IL
- From $80,000 a year
- Part-time
- 5 years
- Office
- Bachelor's degree
- Health savings account
- Health insurance
Quick Apply
Director of Intake
Zayed Law Offices —Joliet, IL
- $65,000 - $85,000 a year
- Full-time
- Microsoft Outlook
- Writing skills
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
2d
Trust Administrator Assistant
RAY GRAHAM ASSOCIATION FOR PEOPLE WITH DISABILITIES —Lisle, IL
- $17.50 an hour
- 8 hour shift
- Microsoft Excel
- Microsoft Outlook
- Experience working with individuals with disabilities
Quick Apply
Intellectual Property Administrator
G&W Electric Co —Bolingbrook, IL
- $62,000 - $84,493 a year
- Full-time
- 5 years
- Analysis skills
- Organizational skills
- Profit sharing
- Disability insurance
Quick Apply
Construction Administrator (Chicago, IL)
Planate Management Group —Naperville, IL
- $100,000 - $110,000 a year
- Full-time
- Construction site
- 5 years
- Experience equivalent to degree accepted
- AD&D insurance
- Paid holidays
Quick Apply
Roofing Project Coordinator/Office Administrator
Barry Roofing, Inc. —Alsip, IL
- $18 - $20 an hour
- Full-time
- Mid-level
- US work authorization
- Organizational skills
- Paid holidays
- Health insurance
Quick Apply
Office Operations Coordinator
Our Children's Homestead —Naperville, IL
- $56,000 - $60,000 a year
- Full-time
- Office
- Children
- In-person
- Health savings account
- Health insurance
Quick Apply
2d
Traveling Administrator | LNHA
Tutera Senior Living & Health Care —Aurora, IL
- Management
- Customer service
- Mid-level
- Paid holidays
- Health insurance
Office Coordinator
NLX Beverage Solutions —New Lenox, IL
- $24 - $26 an hour
- 18 years or older
- Spanish
- Computer literacy
Quick Apply
9d
Specialist II, iCampus Administrative and Scheduling
Joliet Junior College —Joliet, IL
- $22.82 - $24.19 an hour
- Full-time
- Spanish
- Microsoft Excel
- English
Corporate Office Coordinator
Marquette Management —Naperville, IL
- $24 - $28 an hour
- Full-time
- Ability to walk for extended periods
- Mid-level
- Ability to sit for extended periods
- Health insurance
- Dental insurance
10d
Admin 2
Wayfair —Romeoville, IL
- $25.00 - $26.50 an hour
- Weekends as needed
- Microsoft Outlook
- English
- Mid-level
- Health insurance
- Dental insurance
Administrative Assistant - Northbrook
Friedman & Huey Associates —Frankfort, IL
- $50,000 - $70,000 a year
- Microsoft Outlook
- 5 years
- Administrative experience
- Profit sharing
- Disability insurance
Assistant Regional Administrator
State of Illinois —Homewood, IL
- $9,900 - $142,020 a year
- Full-time
- Bilingual
- Management
- 5 years
- Paid parental leave
- Paid holidays
7d

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Administrative Secretary to Student Services

Joliet Public Schools District 86 -
Joliet, IL

Apply Now

Job Details

Full-time
$33.42 an hour

Qualifications

Confidential information handling
Family Educational Rights and Privacy Act (FERPA)
School legal knowledge
Project management
Clerical experience
Board relations
Stakeholder relationship building

Full Job Description

POSITION: Administrative Secretary to Student Services

POSITION GUIDE: Non – Certified Personnel

Full Time - 12 Months

Non – Bargaining Position

Non – Exempt

REPORTS TO: Assistant Superintendent for Equity and Student Services

INDIRECTLY REPORTS: Director of Equity and Student Services/Director of Special Education

RELATES TO: Deputy Superintendent

Assistant Superintendent for Curriculum and Instruction

Assistant Superintendent for Human Resources and Labor Relations

Assistant Superintendent for Business and Financial Services

Chief Officer for Legal Services and Labor Relations

Chief of Technology and Informational Services

Director for Communications and Development

Director of Human Resources

Director of Teaching and Learning

Building Principals

Student Services Coordinators

SUPERVISES INDIRECTLY:

Student Services Secretary

Student Services File Clerk

QUALIFICATIONS:

Education & Experience: Associate’s Degree preferred, or a High School Diploma/equivalent combined with a minimum of three (3) years of progressive, high-level office administration experience.
Specialized Experience: Proven experience performing advanced clerical, administrative, or specialized duties of a legal or highly confidential nature.
Administrative Autonomy: Demonstrated ability to manage delegated administrative details, independently resolve inquiries or complaints, and streamline operations within the Office of the Assistant Superintendent.
Communication Skills: Exceptional ability to draft clear, concise, and professional memoranda, directives, and correspondence with minimal oversight.
Project Management: Strong capacity to execute complex instructions, multi-task, and develop comprehensive workflow plans independently.
Public Relations & Demeanor: Outstanding interpersonal skills; ability to engage with stakeholders, staff, and the public with a pleasant, composed, and professional demeanor.
Relationship Building: Proven track record of establishing and maintaining collaborative working relationships with School Board Members, district employees, and the general community.
Confidentiality & Discretion: Absolute commitment to maintaining the strict confidentiality of student records, legal matters, and sensitive district information in compliance with state and federal regulations (e.g., FERPA).
Must pass District Technology Test.

The information contained in this job description is in compliance with the Americans with Disabilities Act and is not an exhaustive list of the duties performed for this position. Additional duties performed by the individual holding this position may be assigned.

RESPONSIBILITIES:

1. Administrative & Executive Support

Office Management: Manages the day-to-day administrative operations of the Office of Student Services; prioritizes tasks, manages calendars, and ensures deadlines are met seamlessly.
Correspondence & Documentation: Drafts, reviews, and proofreads highly professional memoranda, district-wide directives, complex reports, and routine correspondence with minimal supervision.
Meeting & Event Coordination: Organizes logistics for departmental meetings, district workshops, and advisory committees, including preparing agendas, documenting meeting minutes, and tracking follow-up actions.
Conference & Travel Arrangements: Coordinates all logistics, registrations, lodging, and travel arrangements for both in-district and out-of-district professional development conferences.
Information Routing: Screens incoming calls, processes physical and electronic mail, and routes inquiries to appropriate personnel to ensure efficient and timely resolution.

2. Student Services & Specialized Program Support

Records Management: Oversees the accurate processing, maintenance, and secure archiving of student records, ensuring absolute compliance with FERPA, the Illinois School Student Records Act (ISSRA), and district policies.
Special Education & Equity Liaison: Assists in tracking, organizing, and distributing documentation related to special education placements, equity initiatives, McKinney-Vento (homeless) support, and alternative programming.
Service Provider Contracts: Manages the generation, processing, and administrative tracking of legal contracts and service agreements with external service providers and independent contractors.
Outsourced Placements & Services: Coordinates logistics and secures essential staffing and therapeutic services for students with disabilities when the required specialized services are unavailable within the district.
State & Federal Reporting: Compiles data and prepares mandated technical reports required by the Illinois State Board of Education (ISBE) and federal agencies under the direction of the Assistant Superintendent.

3. Budgetary & Financial Assistance

Purchase Orders & Requisitions: Processes purchase requisitions, tracks departmental supply inventories, and maintains accurate records of vendor invoices and payments.
Supply Inventory Management: Monitors, orders, and maintains an optimal inventory of office and specialized departmental supplies, ensuring essential materials are consistently available for staff.
Payroll & Time Management: Manages and tracks staff attendance, hours worked, and time-off requests for the purpose of accurate departmental payroll processing.
Credit Card Processing & Reconciliation: Processes departmental credit card transactions, meticulously reconciles monthly statements, and compiles supporting receipts and documentation in compliance with district business office policies.
Budget Tracking: Monitors expenditures for Student Services funds and grant allocations, highlighting variances or potential discrepancies to leadership.

4. Community & Stakeholder Relations

Public Relations: Serves as a primary, professional point of contact for the district leadership, school staff, parents, and community organizations.
Inquiry Resolution: Independently addresses and resolves non-technical questions or complaints from the public using discretion, empathy, and comprehensive knowledge of district procedures.
Assists with other Student Services department tasks and special projects as needed or assigned.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, sit, talk, and hear. The employee is frequently required to reach with hands and arms, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employees experience constant interruptions and inflexible deadlines. The noise level in this environment is quiet to moderate. Duties are performed primarily indoors and occasionally outdoors. In-district and out-of-town travel required as necessary for training and/or to carry out duties and responsibilities.

Apply Now

Refine Your Search

administrator jobs in joliet, il

Administrative Secretary to Student Services

Administrative Clerk I (FHS/121)

Personal Injury Case Administrator

Staff Manager

Russian-speaking Trucking Safety Assistant / Office Administrator

Business Office Manager

Payroll Administrator

Director of Intake

Trust Administrator Assistant

Intellectual Property Administrator

Construction Administrator (Chicago, IL)

Roofing Project Coordinator/Office Administrator

Office Operations Coordinator

Traveling Administrator | LNHA

Office Coordinator

Specialist II, iCampus Administrative and Scheduling

Corporate Office Coordinator

Admin 2

Administrative Assistant - Northbrook

Assistant Regional Administrator

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