Top 20 Office assistant / secretary Jobs in Joliet Il

Office Secretary / Administrative Coordinator
Krupa Electric Inc —Romeoville, IL
- $28 - $32 an hour
- Part-time
- Microsoft Outlook
- Research
- Mid-level
- Employee assistance program
Quick Apply
1d
Staff Assistant (ADMINISTRATIVE ASSISTANT I)
State of Illinois —Westchester, IL
- $5,834 - $8,307 a month
- Full-time
- Bilingual
- Microsoft Excel
- Microsoft Outlook
- Paid parental leave
- Paid holidays
8d
Principal Secretary - Elementary
Plainfield Community Consolidated School District 202 —Plainfield, IL
- From $19.96 an hour
- Online Application
- High school diploma or GED
- Accounting
- Organizational skills
- AD&D insurance
- Health insurance
1d
Executive Office Personnel (#29484)
Valley View Community Unit School District 365U —Romeoville, IL
- Online Application
- Mid-level
- Office
- Ability to climb stairs
- AD&D insurance
- Disability insurance
Office Manager/Administrative Assistant
ECO LIGHTING SERVICES AND TECHNOLOGY —Oak Forest, IL
- $22 - $30 an hour
- Part-time
- Research
- Mid-level
- Office
- Paid time off
- Flexible schedule
Quick Apply
Clerical Substitute (Secretary, Receptionist, Health Assistant, Clerk)
Indian Prairie School District 204 —Aurora, IL
- $19.63 an hour
- Computer literacy
- Office
- Databases
3d
Legal Secretary
Will County Illinois —Will County, IL
- $43,500 - $51,706 a year
- Background check
- Word processing
- Mid-level
- Disability insurance
- Health insurance
Client & Executive Assistant
Harbor Wealth —Westchester, IL
- $22 - $32 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Professional development assistance
Quick Apply
10d
Office Assistant / Secretary
Timothy Christian School —Elmhurst, IL
- Part-time
- Google Workspace
- Microsoft Outlook
- Office
- 403(b) matching
- Health insurance
Department Secretary - Student Services
WILLOWBROOK —Villa Park, IL
- $39,383.40 - $47,872.70 a year
- Full-time
- Microsoft Access
- High school
- Basic math
Client & Executive Assistant
GLV Wealth —Westchester, IL
- $22 - $32 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Professional development assistance
Quick Apply
10d
Medical Assistant
Suburban Gastroenterology Ltd —Naperville, IL
- $19 - $23 an hour
- Email
- Vital signs
- Surgery
- HIPAA
- Free parking
- Health savings account
Quick Apply
5d
Experienced Automotive Title Clerk / Executive Assistant – Part-Time
Adam Auto Group —Crestwood, IL
- $20 - $25 an hour
- Part-time
- Microsoft Word
- Dealership
- Mid-level
- Employee discount
Quick Apply
5d
Administrative Assistant (Central Office)
Chicago Heights School District 170 —Chicago Heights, IL
- $28,145 - $36,036 a year
- Spanish
- Word processing
- Office
Student Services Coordinator (2026-2027)
Joliet Public Schools District 86 —Joliet, IL
- Full-time
- Applied behavior analysis
- Basic math
- Teaching Certification
High School LLC Secretary
Community Unit School District 200 —Wheaton, IL
- $16.86 an hour
- High school
- Research
- Computer skills
8d
Administrative Assistant (Floater)
Chicago Heights School District 170 —Chicago Heights, IL
- $28,145 a year
- Call employer
- Word processing
- Office
- High school diploma or GED
Speech Language Pathologist (2026-2027)
Joliet Public Schools District 86 —Joliet, IL
- Full-time
- Experience working with individuals with disabilities
- Bachelor of Science
- Basic math
Senior Counsel Securities & Governance
Ulta Beauty, Inc. —Bolingbrook, IL
- $176,700 - $235,000 a year
- Full-time
- Hybrid work
- 5 years
- Office
- Finance
- Dental insurance
- Paid time off

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ADMINISTRATIVE ASSISTANT I
State of Illinois —Park Forest, IL
When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s)…
$5,834 - $8,307 a month
4d
Staff Assistant (ADMINISTRATIVE ASSISTANT I)
State of Illinois —Westchester, IL
Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches…
$5,834 - $8,307 a month
8d

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Barnes & Thornburg LLP —Columbus, OH
Provides receptionist support during scheduled breaks and lunch hours; also supports reception station if the receptionist is on vacation or leave.
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Medical Secretary - Eye Physicians
Ohio State University Physicians —Columbus, OH
Answers incoming calls and relays messages; responds to patient and staff inquiries, schedules all clinical appointments, communicates with referring physician…
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Office Secretary / Administrative Coordinator

Krupa Electric Inc -
Romeoville, IL

Quick Apply

Job Details

Part-time | Full-time
$28 - $32 an hour
1 day ago

Benefits

Employee assistance program

Qualifications

Administrative experience
High school diploma or GED
Attention to detail
Organizational skills
Time management

Full Job Description

Position Overview

We are seeking a highly organized, dependable, and detail-oriented Office Secretary / Administrative Coordinator to support our day-to-day office operations. This position will provide administrative support, maintain company records, coordinate documentation, assist with compliance requirements, manage business registrations, and help ensure that important deadlines and administrative responsibilities are completed accurately and on time.

The ideal candidate is professional, organized, responsive, and comfortable managing multiple priorities while maintaining confidentiality and attention to detail.

Key Responsibilities

Administrative & Office Support

Manage daily office administrative activities and maintain an organized office environment.
Answer and direct phone calls, emails, and other correspondence.
Schedule meetings, appointments, inspections, and other business activities.
Prepare letters, forms, reports, spreadsheets, correspondence, and other documents.
Maintain electronic and physical filing systems.
Enter, update, and maintain company and project information in databases and spreadsheets.
Order and maintain office supplies and coordinate routine office needs.
Assist management and project personnel with administrative tasks as needed.
Maintain calendars, deadlines, renewal dates, and follow-up items.

Compliance & Regulatory Support

Assist with routine compliance reviews and maintain compliance documentation.
Track licenses, permits, certificates, registrations, renewals, and expiration dates.
Research and monitor administrative requirements applicable to the company's operations.
Prepare and organize documentation required for regulatory, licensing, or compliance submissions.
Maintain accurate records of completed compliance requirements and outstanding items.
Coordinate with management, government agencies, municipalities, vendors, and other parties regarding administrative requirements.
Follow up on outstanding compliance items and notify management of upcoming deadlines.

Business Registrations & Corporate Records

Prepare and submit business registration and renewal documents.
Maintain records for company registrations, licenses, certificates, permits, and related filings.
Track renewal deadlines and ensure timely submission of required paperwork.
Assist with registrations in municipalities, states, agencies, vendor systems, and other applicable platforms.
Maintain organized copies of confirmations, receipts, certificates, and correspondence.
Research registration requirements and coordinate with appropriate agencies when necessary.

Project Submittals & Documentation

Prepare, assemble, and submit project-related documentation according to established requirements.
Track project submittals, approvals, revisions, and outstanding documents.
Maintain project files and ensure required documentation is complete and properly organized.
Coordinate with project managers, clients, contractors, vendors, municipalities, and other stakeholders.
Monitor submission deadlines and follow up on pending approvals or requested revisions.
Maintain logs of submitted documents, dates, status, and required follow-up.
Assist with preparation of proposals, bids, qualification packages, permits, certificates, and other project documentation.

Records & Document Control

Maintain accurate electronic and paper records.
Establish consistent naming, filing, and document-control procedures.
Ensure current versions of forms and documents are used.
Scan, copy, distribute, and archive documents as needed.
Protect confidential company, employee, client, and project information.
Assist with document retention and organization.

Communication & Coordination

Serve as a professional point of contact for routine administrative inquiries.
Communicate with clients, vendors, government offices, municipalities, subcontractors, and other business contacts.
Draft professional emails and correspondence.
Coordinate information between office staff, management, and field/project personnel.
Follow up on outstanding requests and provide status updates.

Qualifications

High school diploma or equivalent required; additional administrative or business education is a plus.
2+ years of office administration, secretary, administrative assistant, project administration, or similar experience preferred.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Strong attention to detail and accuracy.
Ability to manage multiple projects, deadlines, and priorities.
Proficiency with Microsoft Office, including Word, Excel, Outlook, and PDF/document-management tools.
Comfortable learning online registration, permitting, compliance, and project-submittal systems.
Ability to work independently while also supporting a team.
Professional, dependable, and service-oriented attitude.

Preferred Experience

Experience with any of the following is a plus:

Business registrations and renewals
Licensing and permitting
Compliance documentation
Government or municipal submissions
Construction or project administration
Project submittals and document control
Bid and proposal packages
Certificate of insurance tracking
Vendor and subcontractor documentation
Microsoft Excel tracking logs
Electronic filing and document-management systems

Key Skills

Organization and prioritization
Attention to detail
Written and verbal communication
Document management
Deadline tracking
Compliance coordination
Problem solving
Professional customer service
Microsoft Office proficiency
Ability to handle confidential information

What We Offer

Competitive compensation based on experience
Professional and supportive work environment
Opportunity for growth and increased responsibility
Training on company systems and procedures

How to Apply

Please submit your resume and a brief summary of your relevant administrative, compliance, registration, or project-support experience.

Position: Office Secretary / Administrative Coordinator
Employment Type: Full-Time
Location: Romeoville IL
Schedule: Monday–Friday / 7-3:30pm

Pay: $28.00 - $32.00 per hour

Benefits:

Employee assistance program

Work Location: In person

Quick Apply

Refine Your Search

office assistant / secretary jobs in joliet il

Office Secretary / Administrative Coordinator

Staff Assistant (ADMINISTRATIVE ASSISTANT I)

Principal Secretary - Elementary

Executive Office Personnel (#29484)

Office Manager/Administrative Assistant

Clerical Substitute (Secretary, Receptionist, Health Assistant, Clerk)

Legal Secretary

Client & Executive Assistant

Office Assistant / Secretary

Department Secretary - Student Services

Client & Executive Assistant

Medical Assistant

Experienced Automotive Title Clerk / Executive Assistant – Part-Time

Administrative Assistant (Central Office)

Student Services Coordinator (2026-2027)

High School LLC Secretary

Administrative Assistant (Floater)

Speech Language Pathologist (2026-2027)

Senior Counsel Securities & Governance

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