Position Summary
The Recruitment Coordinator is a community-facing role responsible for building relationships and managing outreach efforts that support student recruitment for The Foundations School, volunteer recruitment for DePorres PLACE and CCE programs, tutor recruitment, and broader community engagement. This position serves as a face of the organization in the community and must be highly organized, relationship-oriented, mission-driven, and detail-focused. The Recruitment Coordinator is responsible for creating and maintaining a year-round outreach schedule, tracking recruitment activity, following up with prospective families and volunteers, and helping move interested individuals from awareness to action. Success in this role requires strong communication, disciplined record-keeping, creative recruitment tactics, consistent follow-through, and the ability to build trust with families, schools, community partners, volunteers, tutors, and other stakeholders. Candidates should be prepared to discuss how they have managed outreach pipelines, tracked relationship activity, and converted interest into enrollment, volunteer participation, or other measurable engagement.
Essential Duties and Responsibilities:
Student and Family Recruitment
- Support year-round student recruitment efforts for The Foundations School.
- Build relationships with families, early learning centers, community organizations, churches, neighborhood groups, service providers, and other referral partners.
- Represent The Foundations School at outreach events, community meetings, school fairs, family events, and partner locations.
- Help prospective families understand the school’s mission, program, admissions process, scholarship process, and family contribution structure.
- Coordinate follow-up with prospective families to help move them through the recruitment and admissions process.
- Work closely with school leadership and internal staff to support enrollment goals and ensure a positive family experience.
Volunteer and Tutor Recruitment
- Recruit volunteers and tutors to support DePorres PLACE, CCE programs, The Foundations School, and other organizational needs.
- Identify community partners, businesses, civic groups, colleges, faith-based groups, and service organizations that may provide volunteer or tutor pipelines.
- Support volunteer and tutor information sessions, orientation opportunities, and onboarding coordination.
- Help match volunteer and tutor interest with organizational needs.
- Maintain communication with prospective volunteers and tutors to encourage follow-through and long-term engagement.
Community Outreach and Relationship Building
- Develop and maintain an ongoing community outreach calendar.
- Build intentional relationships across the community to increase awareness, trust, referrals, and engagement with CCE.
- Identify new outreach opportunities that align with student recruitment, volunteer recruitment, tutor recruitment, and community visibility goals.
- Represent CCE professionally and consistently in community settings.
- Support outreach efforts that strengthen CCE’s visibility and reputation as a trusted education and community partner.
Tracking, Reporting, and Follow-Up
- Maintain detailed records of outreach activity, contacts, meetings, events, referrals, follow-up steps, and outcomes.
- Track where outreach has occurred, where future outreach is planned, and where repeat engagement is needed.
- Maintain accurate records in relevant databases, spreadsheets, CRM systems, or tracking tools.
- Prepare regular updates on recruitment activity, pipeline status, outreach results, and conversion progress.
- Use data and activity logs to help evaluate which recruitment strategies are working and where adjustments are needed.
- Ensure no prospective family, volunteer, tutor, or community partner is lost due to lack of follow-up.
Internal Coordination and Recruitment Support
- Work closely with the Director of Marketing, Communications & Enrollment, school leadership, program teams, advancement staff, and other internal stakeholders.
- Help keep internal teams focused on year-round recruitment priorities, timelines, events, and follow-up needs.
- Coordinate recruitment materials, sign-in sheets, interest forms, event supplies, and follow-up communication.
- Collaborate with marketing staff to ensure recruitment messaging, flyers, digital content, and outreach materials are accurate and compelling.
- Support recruitment-related events, open houses, tours, volunteer events, community presentations, and
- family engagement activities.
We are seeking someone who is:
- Relationship-oriented and comfortable serving as a face of the organization.
- Highly organized and committed to detailed tracking and follow-up.
- Comfortable speaking with families, volunteers, tutors, community partners, and internal staff.
- Able to build trust with diverse audiences.
- Creative in identifying new recruitment opportunities and outreach strategies.
- Consistent, reliable, and able to keep recruitment activity moving year-round.
- Mission-driven and energized by work that supports students, families, volunteers, and the community.
- Comfortable balancing external outreach with internal reporting and administrative follow-through.
Education and/or Work Experience Requirements:
- Bachelor’s degree preferred.
- Experience in recruitment, admissions, community outreach, volunteer coordination, enrollment, nonprofit work, education, customer service, or relationship-based roles preferred.
- Experience working with families, schools, community organizations, volunteers, tutors, or youth-serving programs is strongly preferred.
- Experience using databases, spreadsheets, CRM systems, or other tracking tools preferred.
- Bilingual English/Spanish skills are a plus.
Key Capabilities
The successful candidate will demonstrate:
- Strong interpersonal and relationship-building skills.
- Strong organization, documentation, and follow-through.
- Ability to manage outreach calendars, recruitment pipelines, and ongoing follow-up.
- Clear verbal and written communication skills.
- Comfort speaking publicly or representing CCE in community settings.
- Ability to track activity, report progress, and use information to improve recruitment efforts.
- Ability to work collaboratively with school, program, marketing, advancement, and leadership teams.
- Sound judgment, professionalism, discretion, and respect for student, family, and volunteer privacy.
What Will Set You Apart
- You understand that recruitment is not a one-time event; it is a year-round relationship-building process.
- You are naturally good at follow-up and do not let promising relationships go cold.
- You can turn community conversations into real next steps.
- You enjoy being out in the community, but you are equally disciplined about documenting activity and outcomes.
- You are creative about finding new ways to reach families, volunteers, tutors, and partners.
- You care about helping students and families access meaningful educational opportunities.
Work Environment and Expectations
- This is an in-person role based in West Palm Beach, Florida.
- Regular presence on campus is important to remain connected to students, families, staff, programs, and organizational needs.
- This role requires frequent local travel for community outreach, recruitment events, partner meetings, school visits, and volunteer/tutor recruitment activities.
- Some evening and occasional weekend work is required for outreach events, open houses, family activities, volunteer events, and community engagement.
- The role requires strong follow-through, consistent documentation, responsiveness, and accountability.
Job Type: Full-time
Pay: $50,000.00 - $60,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Application Question(s):
- Are you comfortable serving as a public spokesperson for the organization
- Do you have experience in student admission or enrollment management?
- Do you have experience in processing student scholarship?
Education:
Experience:
- Processing students scholarship (Step-Up): 1 year (Required)
- Student admission or enrollment management: 2 years (Required)
- Student recruitment for K-5: 2 years (Required)
Language:
Work Location: In person
