Top 47 Administrative assistant Jobs in Kalamazoo, Mi

Receptionist/Administrative Assistant
Warner Norcross & Judd LLP —Kalamazoo, MI
- Full-time
- Microsoft Excel
- Microsoft Outlook
- High school diploma or GED
- Paid holidays
- Disability insurance
10d
Administrative Assistant
Bronson Healthcare —Kalamazoo, MI
- Full-time
- Microsoft Outlook
- Hospital
- Writing skills
11d
Administrative Assistant
Kalamazoo RESA —Kalamazoo, MI
- $37,437 - $53,411 a year
- Full-time
- Word processing
- Office
- High school diploma or GED
- Wellness program
- Health insurance
Quick Apply
Office & Admin Coordinator
Stara Collaborative —Kalamazoo, MI
- From $27 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
9d
Administrative Assistant
Comstock Public Schools —Kalamazoo, MI
- Full-time
- Office
- Communication skills
- Entry level
Receptionist/Administrative Assistant
Sweet Mfg. —Kalamazoo, MI
- From $19 an hour
- Full-time
- Computer literacy
- Office
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
Part Time Administrative Assistant
UHY LLP —Kalamazoo, MI
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
10d
Administrative Assistant-Receptionist
Kalamazoo RESA —Kalamazoo, MI
- $30,256.88 - $43,166.25 a year
- Full-time
- Office
- High school diploma or GED
- Data entry
- Wellness program
- Health insurance
Quick Apply
Administrative Assistant
Michigan afterschool association —Kalamazoo, MI
- From $16 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Flexible schedule
Quick Apply
8d
Administrative Specialist
Ripple Effects Community Inclusion Center —Portage, MI
- $18 - $22 an hour
- Weekends as needed
- Background check
- Google Workspace
- Social media management
- Paid time off
- Flexible schedule
Quick Apply
Part Time - Administrative Assistant
FAMILY HEALTH CARE CENTER OF KALAMAZOO —Kalamazoo, MI
- Part-time
- Office
- High school diploma or GED
- Children
- Health savings account
- Paid holidays
Quick Apply
8d
Clerical office clerk
FLOWERS AUTOMOTIVE RECYCLERS LLC —Kalamazoo, MI
- Full-time
- Office
- Administrative experience
- High school diploma or GED
- Employee discount
Quick Apply
Administrative Assistant
GFL Environmental —Kalamazoo, MI
- Monday to Friday
- Google Workspace
- Writing skills
- Mid-level
Assistant School Secretary - Attendance and Behavior Office
Kalamazoo Public Schools —Kalamazoo, MI
- $17.82 - $22.28 an hour
- Full-time
- Computer literacy
- High school diploma or GED
- Math
Branch Office Administrator
Edward Jones —Kalamazoo, MI
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
4d
Executive Assistant
Van Buren County —Paw Paw, MI
- $27.61 - $33.65 an hour
- Full-time
- Background check
- 5 years
- Pass drug screening
2d
Administrative Assistant/ Paraprofessional
Michigan Association of School Boards —Kalamazoo, MI
- Email
- Remote
- In-person
- Entry level
- Work from home
Administrative Assistant for EMC Compliance
Kalamazoo RESA —Kalamazoo, MI
- $30,256 - $43,166 a year
- Full-time
- School experience
- Google Workspace
- Word processing
- Wellness program
- Health insurance
Quick Apply
5d
Senior Executive Assistant
Roy-Miller Team, BHHS —Kalamazoo, MI
- $50,000 - $65,000 a year
- Mid-level
- Office
- High school diploma or GED
Quick Apply
8d
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Michigan
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English

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Receptionist/Administrative Assistant

Warner Norcross & Judd LLP -
Kalamazoo, MI

Apply Now

Job Details

Full-time
10 days ago

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Life insurance

Qualifications

Employee relationship building

Full Job Description

Description

About the Position

Warner Norcross + Judd is seeking a Receptionist/Administrative Assistant to join our team in Kalamazoo. This role position presents a professional, client-centered view of the firm to clients, guests and firm members. As the first point of contact for clients, guests, and firm members, this role is critical in creating a welcoming, professional, and client-centered experience that reflects Warner’s core values of teamwork, respect, excellence, adaptability, and service. In addition to managing front desk responsibilities, this position provides administrative support to the practice group, helping ensure efficient and organized legal operations. The ideal candidate is detail-oriented, highly organized, adaptable, and committed to delivering exceptional service, with strong communication, collaboration, and time management skills.

The role is full time Monday through Friday 8 am - 5 pm. It will be in person full time out of our Kalamazoo, MI office.

What You'll Do:

Greet and assist clients, guests, and firm members, creating a professional and welcoming first impression.
Answer, screen, and direct incoming phone calls and notify firm members of visitor arrivals.
Coordinate conference room reservations and maintain reception, meeting, kitchen, and collaborative spaces.
Manage office and kitchen supply inventories, place orders, and submit building maintenance requests.
Handle incoming and outgoing mail, packages, and document distribution.
Provide administrative support including document scanning, filing, proofreading, and data entry.
Prepare and process basic legal and administrative documents, including engagement letters and conflict waivers.
Create presentations, upload documents to client portals and extranet sites, and assist with client matter setup.
Coordinate meetings, calendars, catering, and other office logistics while supporting special events as needed.
Assemble closing binders and other materials, and perform additional administrative duties to support efficient office operations.

The above list is not intended to be all inclusive but provides a general framework for the position. Other related responsibilities will arise from time to time and be assigned to department members.

The physical demands of this position are representative of those that must be met by an employee in order to successfully perform the essential functions of the position. These include being both mobile and stationary throughout the workday, having the ability to transport 25 pounds and being able to operate a computer and other business equipment found in the office.

What Makes You Successful:

Successful candidates are detail-oriented, organized, and customer-focused. They communicate effectively, listen well, follow directions, and build positive relationships with others. They can manage multiple priorities, stay organized, adapt to changing needs, and consistently deliver accurate, high-quality work in a fast-paced environment.

About You

Experience, Education and Training:

High school diploma or equivalent
Previous experience in a receptionist or customer service role preferred
Excellent communication and interpersonal skills
Ability to handle privileged and confidential information with discretion
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

What sets Warner Apart

At Warner Norcross + Judd, we know that talented professionals have choices. That's why we've built a workplace that supports your success both professionally and personally.

Benefits Designed to Support You

We offer a comprehensive benefits package that includes:

Medical, dental, and vision insurance
Firm-paid life insurance and disability coverage
401(k) with employer contribution or match, depending on plan design
Generous paid time off and leave programs
Paid firm holidays
Remote work flexibility
Wellness programs
Employee assistance program
Professional development and growth opportunities

Why People Choose Warner

At Warner, our culture is guided by our motto: "Fun, Pride + Profit...in that Order." We believe people do their best work when they feel connected to their colleagues, supported in their careers, and empowered to maintain balance in their lives.

When you join Warner, you'll find:

A collaborative environment where teamwork and mutual respect are valued
Meaningful opportunities to grow your skills and advance your career
A commitment to diversity, equity, and inclusion that encourages participation and leadership at every level
Flexibility that supports both professional achievement and personal well-being
A firm that invests in its communities through charitable giving, volunteerism, and scholarship programs
Colleagues who are passionate about delivering exceptional service while enjoying the work they do

About Warner

Warner is a full-service corporate law firm with 230+ attorneys practicing in nine offices throughout Michigan: Bloomfield Hills, Detroit, Grand Rapids, Holland, Kalamazoo, Lansing, Macomb, Midland and Muskegon. To learn more, visit www.wnj.com, or connect with us on LinkedIn or Facebook.

Apply Now

Refine Your Search

administrative assistant jobs in kalamazoo, mi

Receptionist/Administrative Assistant

Administrative Assistant

Administrative Assistant

Office & Admin Coordinator

Administrative Assistant

Receptionist/Administrative Assistant

Part Time Administrative Assistant

Administrative Assistant-Receptionist

Administrative Assistant

Administrative Specialist

Part Time - Administrative Assistant

Clerical office clerk

Administrative Assistant

Assistant School Secretary - Attendance and Behavior Office

Branch Office Administrator

Executive Assistant

Administrative Assistant/ Paraprofessional

Administrative Assistant for EMC Compliance

Senior Executive Assistant

Military Service - U.S. Air National Guard, Administration

I want to receive the latest job alert for administrative assistant in kalamazoo, mi

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