Top 10 Administrative coordinator Jobs in Kalamazoo, Mi

Administrative Coordinator
The Pine Way Group —Kalamazoo, MI
- $40,000 - $45,000 a year
- Full-time
- Background check
- CPR Certification
- HIPAA
- Paid time off
Quick Apply
Legal Administrative Coordinator
Forensic Fluids Laboratories —Kalamazoo, MI
- Microsoft Word
- Microsoft Outlook
- Mid-level
- Disability insurance
- Health insurance
Site Business Operations Coordinator
Zoetis —Kalamazoo, MI
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Bachelor of Science
Physician Office Coordinator– Full-Time (80 hours per pay period)| Bronson Urology and Continence Specialist – Kalamazoo
Bronson Healthcare —Kalamazoo, MI
- Full-time
- Hospital
- Word processing
- Computer literacy
Patient Service/Front Desk Coordinator
MyEyeDr. —Portage, MI
- Weekends as needed
- Computer literacy
- Administrative experience
- Computer skills
- Paid holidays
- Health insurance
Security Operations Coordinator
Executive Protection Group, LLC —Portage, MI
- $18 - $20 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
9d
Patient Care Coordinator/Receptionist
Battle Creek Hearing Services —Battle Creek, MI
- $17 - $19 an hour
- Full-time
- Private practice
- High school diploma or GED
- Computer skills
Quick Apply
Sales Coordinator/Front Office Manager
Image Hotel Management —Kalamazoo, MI
- $16 - $19 an hour
- Full-time
- Mid-level
- Hotel
- Contracts
Quick Apply

More jobs to discover

Find similar jobs that you might be interested in.

Investment Operations Coordinator
Van Andel Institute —Grand Rapids, MI
Coordinate complex calendars, meetings, calls, and video conferences for members of the investment team, including meetings with external counterparties.
Administrative Office / Guest Experience Coordinator
Cook Funeral Home —Grandville, MI
This position plays a key role in creating a welcoming, supportive experience for families and guests. Associate’s degree in Business or related field preferred…
$19 - $21 an hour
Quick Apply
9d

Show more similar jobs

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

Human Resources and AP/AR Coordinator
Whispering Hills Care Center —Mount Vernon, OH
Complete receipt records, post deposits, run cash receipts batch listings, research/prepare/post adjustments, call in deposits and enter census,.
Quick Apply
Patient Care Coordinator Assistant (Front Desk)
Westerville Healthcare Group —Columbus, OH
Keeping the front office and patient areas organized and efficient. Supporting clinical and administrative operations as needed.
$20 - $25 an hour
Quick Apply
4d

Show more jobs in cities nearby

I want to receive the latest job alert for administrative coordinator in kalamazoo, mi

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

administrative coordinator jobs near kalamazoo, mi

Administrative Coordinator jobs in Kalamazoo, MI

Office Coordinator jobs in Kalamazoo, MI

Patient Care Coordinator jobs in Battle Creek, MI

Front Office Manager jobs in Kalamazoo, MI

Medical Assistant Front Office jobs in Los Angeles, CA

Front Desk Coordinator jobs in Miami Lakes, FL

Help Desk jobs in Syracuse, NY

Hr Coordinator jobs in St. Louis, MO

Front Desk Coordinator jobs in Escondido, CA

Front Desk Coordinator jobs in Salinas, CA

Front Desk Coordinator jobs in Bethlehem, PA

It Help Desk jobs in Richmond, VA

Administrative Coordinator jobs in South Carolina

Administrative Coordinator jobs in Lakeland, FL

Administrative Coordinator jobs in Queens, NY

Senior Project Coordinator jobs in Remote

Administrative Coordinator jobs in Pennsylvania

Real Estate Transaction Coordinator jobs in Tennessee

Administrative Coordinator jobs in West Des Moines, IA

Administrative Coordinator jobs in Kennewick, WA

Administrative Coordinator

The Pine Way Group
Kalamazoo, MI

Quick Apply

Job Details

Full-time
$40,000 - $45,000 a year

Benefits

Paid time off

Qualifications

Professional email communication
CPR Certification
Filing
Executive administrative support
High school diploma or GED
Driver's License
Organizational skills
Time management

Full Job Description

Pine Way Group Home Administrative Coordinator

Job Description Position Summary

The Administrative Assistant supports the daily administrative and compliance operations of Pine Way Group Home. This role ensures that all resident and personnel documentation, reporting, and communication systems are maintained in accordance with Michigan Department of Health and Human Services (MDHHS) licensing rules and agency policies. The Administrative Assistant plays a critical role in ensuring records are accurate, current, and readily available for inspection, supporting the delivery of safe and effective care to residents.

Key ResponsibilitiesAdministrative & Office Support

Check and respond to all incoming mail, voicemails, and emails daily
Answer and direct phone calls in a professional and timely manner
Maintain organized filing systems (electronic and physical) in accordance with MDHHS record retention and confidentiality requirements
Input and maintain the Daily Census Report, ensuring accurate, real-time documentation of resident population and placement status
Compile, reconcile, and maintain the Monthly Census Report in compliance with MDHHS licensing and reporting requirements, ensuring accuracy, completeness, and timely submission
Prepare reports, correspondence, and internal documents as required
Ensure administrative supplies and materials are maintained and available

Resident Records & Documentation Compliance

Maintain complete and current resident files in accordance with MDHHS licensing rules
Ensure all required documentation is present, including but not limited to:
Intake and admission paperwork
Medical, dental, and mental health records
Treatment plans (USP/ISP) and updates
Incident and behavioral reports
Ensure all resident records are accurate, up to date, and readily accessible for licensing reviews and audits
Assist with intake and discharge documentation, ensuring timelines and requirements are met
Track and follow up on missing or incomplete documentation with appropriate staff

Incident Reporting & Regulatory Compliance

Ensure incident reports are completed, documented, and filed in accordance with MDHHS requirements
Track submission timelines to ensure timely reporting of critical incidents to appropriate parties
Maintain logs of incidents for internal review and licensing inspections
Assist leadership in gathering documentation for investigations or licensing inquiries

Personnel Records & Training Compliance

Maintain complete and current employee personnel files in accordance with MDHHS licensing rules
Track and monitor expiration dates for:
Driver’s licenses
TB tests and health clearances
Required training and certifications (CPR/First Aid, CPI, Recipient Rights, etc.)
Ensure all staff meet licensing requirements prior to working independently and remain in compliance
Assist with onboarding by collecting and organizing all required employment documentation

Scheduling & Coordination

Schedule and confirm resident appointments (medical, dental, therapy, psychiatric, etc.)
Coordinate transportation and ensure documentation of appointments is maintained
Maintain and update Mr. Frank’s calendar, ensuring awareness of all meetings, deadlines, and licensing-related obligations
Provide reminders to ensure compliance with scheduled appointments and required services

Resident Services Coordination

Assist with enrollment of residents into:
Educational programs (public/private school systems)
After-school and enrichment programs
Workforce readiness and employment programs
Maintain documentation of enrollment, attendance, and participation as required
Communicate updates that impact resident care to appropriate staff in a timely manner

Health & Safety Compliance

Ensure all first aid kits in homes and company vehicles are stocked and maintained in accordance with licensing and safety standards
Assist in maintaining emergency preparedness documentation, including drills and safety procedures
Track and maintain documentation related to health and safety inspections

Staff & Leadership Support

Provide administrative support to the Operations Director and Leadership Team
Assist in preparation for licensing inspections, audits, and site reviews
Help organize and maintain documentation required for compliance reviews
Coordinate staff meetings, trainings, and required documentation follow-up

Communication & Confidentiality

Serve as a central point of communication between staff, leadership, external providers, and community partners
Ensure timely and accurate dissemination of information
Maintain strict confidentiality of all resident and personnel information in compliance with HIPAA and MDHHS regulations

Additional Responsibilities

Assist with internal audits to ensure ongoing compliance with MDHHS licensing rules
Monitor documentation systems and identify gaps or areas needing correction
Support corrective action efforts related to documentation or compliance deficiencies
Participate in team meetings and provide administrative/compliance updates
Perform other duties as assigned to support the operation and regulatory compliance of the home

Qualifications

High School Diploma required; Associate’s or Bachelor’s degree preferred
Experience in administrative support, preferably in a residential, child welfare, or human services setting
Strong understanding of documentation and compliance expectations (MDHHS experience preferred)
Excellent organizational, time management, and communication skills
Proficiency in Microsoft Office and data tracking systems
Ability to manage confidential information with professionalism and discretion

Core Competencies

Strong attention to detail and accuracy
Organization and documentation management
Knowledge of compliance and regulatory expectations
Effective communication and coordination
Ability to multitask in a fast-paced residential environment

Work Environment

Office and residential setting supporting youth in care
Monday-Friday, 9am-5pm, Holidays off
May require occasional travel for administrative support tasks

Pay: $40,000.00 - $45,000.00 per year

Benefits:

Paid time off

Work Location: In person

Quick Apply

Refine Your Search

administrative coordinator jobs in kalamazoo, mi

Administrative Coordinator

Legal Administrative Coordinator

Site Business Operations Coordinator

Physician Office Coordinator– Full-Time (80 hours per pay period)| Bronson Urology and Continence Specialist – Kalamazoo

Patient Service/Front Desk Coordinator

Security Operations Coordinator

Patient Care Coordinator/Receptionist

Sales Coordinator/Front Office Manager

More jobs to discover

Explore jobs in cities nearby

I want to receive the latest job alert for administrative coordinator in kalamazoo, mi

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected