Top 13 Museum Jobs in Katonah Ny

Development Operations Manager
Bruce Museum —Greenwich, CT
- $65,000 - $75,000 a year
- Nights as needed
- Research
- Mid-level
- Bachelor's degree
- Health savings account
- Health insurance
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7d
Educator
Grace Farms Foundation —New Canaan, CT
- From $40,000 a year
- Part-time
- Ability to walk for extended periods
- Adults
- Ability to climb stairs
- 403(b) matching
- Paid holidays
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12d
Museum Educator
Bruce Museum —Greenwich, CT
- $23 - $24 an hour
- Full-time
- School experience
- High school
- Mid-level
- Health savings account
- Health insurance
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Museum Store Clerk
Storm King Art Center —New Windsor, NY
- $19.29 an hour
- Part-time
- Clean driving record
- Merchandising
- Computer skills
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Associate Director of Accessibility
The Maritime Aquarium —Norwalk, CT
- Seasonal
- Mentoring
- Organizational skills
- Training & development
Facilities Technician
Bruce Museum —Greenwich, CT
- $23 - $33 an hour
- Full-time
- Mid-level
- 3 years
- High school diploma or GED
- Health savings account
- Health insurance
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Discovery Guide
STEPPING STONES MUSEUM FOR CHILDREN —Norwalk, CT
- $16.94 an hour
- Part-time
- Bilingual
- Sales
- Inventory management
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Classroom Support Educator
STEPPING STONES MUSEUM FOR CHILDREN —Norwalk, CT
- $16.94 - $17.25 an hour
- Full-time
- Classroom
- Spanish
- Computer literacy
- Paid holidays
- Disability insurance
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Accountant
Bruce Museum —Greenwich, CT
- $70,000 - $75,000 a year
- Full-time
- Background check
- 5 years
- In-person
- Health savings account
- Health insurance
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Preschool Educator/Teacher – Early Language and Literacy Initiative (ELLI®)
STEPPING STONES MUSEUM FOR CHILDREN —Norwalk, CT
- $20.19 - $22.60 an hour
- Full-time
- Classroom
- Spanish
- English
- Paid holidays
- Disability insurance
Quick Apply
Lead Toddler Teacher
STEPPING STONES MUSEUM FOR CHILDREN —Norwalk, CT
- $20.19 - $22.60 an hour
- Full-time
- Classroom
- Spanish
- English
- Paid holidays
- Disability insurance
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Development Operations Manager

Bruce Museum -
Greenwich, CT

Quick Apply

Job Details

Full-time
$65,000 - $75,000 a year
7 days ago

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Employee discount
Life insurance
Retirement plan

Qualifications

System administration
Database administration
Bachelor's degree
Fundraising data analysis
Lead Tracking
Data-driven problem-solving
Sales pipeline management
CRM system proficiency
Fundraising prospect research
Donor and alumni database management
Excel data analysis

Full Job Description

The Bruce Museum stands at a pivotal moment. With a recently completed $68 million transformational expansion that tripled gallery space, the Museum is building upon institutional momentum to secure its long-term sustainability and philanthropic growth. The Museum seeks an experienced development operations professional to serve as Development Operations Manager, a role that combines rigorous data management, prospect pipeline stewardship, and strategic analytical support for the entire advancement team.

Position Overview

The Development Operations Manager is the engine behind the Bruce Museum's fundraising infrastructure. Reporting to the Director of Development, this role serves as the primary steward of the Museum's donor management system, prospect pipeline, gift processing, and fundraising analytics — ensuring that the Development team has the data, research, and reporting they need to make strategic decisions and that the CEO, Director of Development, and VP of Strategic Advancement and Principal Gifts have timely, accurate, and actionable intelligence on fundraising performance. This role integrates prospect pipeline management, moves management support, and data-driven performance reporting as core functions alongside traditional gift processing and database administration.

Key Responsibilities

Prospect Pipeline Management & Fundraiser Support (30%)

Pipeline Stewardship: Serve as the primary manager of the department's prospect pipeline, ensuring all prospects are accurately staged, assigned, and moving through the donor cycle.
Moves Management Support: Conduct weekly pipeline reviews with gift officers and the Director of Development to assess moves management activity and flag stalled relationships.
Prospect Research & Identification: Conduct and coordinate prospect research — identifying new major and principal gift prospects through screening, wealth analytics, and network mapping. Prepare donor profiles and briefings for gift officers.
Portfolio Support: Maintain portfolio and necessary data and partner with the Director of Development and Development team to prioritize new prospects.
Wealth Screening: Run regular prospect screenings using wealth intelligence platforms (e.g., DonorSearch, iWave, Blackbaud analytics).

Data Integrity & CRM Management (25%)

CRM Administration: Serve as the primary system administrator for the Museum's donor management system (Altru/Blackbaud), maintaining data quality standards.
Data Standards & Audits: Establish and enforce data entry standards, gift coding protocols, and record-keeping procedures for the full Development team.
Finance Reconciliation: Reconcile gift and financial data with the Finance Department on a regular basis and produce all monthly reports for Finance and Development Team.
Training & Vendor Management: Lead CRM training for all Development staff, including onboarding for new hires. Serve as the primary contact for the database vendor.

Fundraising Analytics & Reporting (25%)

Reporting Infrastructure: Design and maintain a suite of dashboards and performance reports for the Director of Development, VP of Strategic Advancement & Principal Gifts, and Executive Director.
Campaign Analytics: Produce campaign-specific analytics including gift tracking, phase milestone progress, and forecasting.
Fundraiser Performance Tracking: Track and report on frontline fundraising activity for all gift officers, including portfolio size, visits completed, proposals submitted, and gifts closed.
Committee Reporting: Prepare Development Committee meeting materials including board-facing fundraising summaries and campaign dashboards.
List Management: Generate donor and stakeholder lists, segmentation queries, and prospect pools to support cultivation events, giving days, and campaign communications.

Gift Processing & Acknowledgment (10%)

Gift Entry: Oversee timely and accurate gift entry and pledge processing, in coordination with the Development Assistant and other Development team members.
Campaign Gift Administration: Maintain comprehensive campaign gift documentation including pledge agreements and gift intentions, ensure campaign gifts are coded and tracked separately from operating support, and reconcile campaign totals with Finance.
Pledge Management: Maintain pledge schedules and produce timely status reports for the Director of Development, VP of Strategic Advancement and Principal Gifts, and Finance.
Acknowledgments: Ensure gift acknowledgment letters and pledge reminders are distributed according to institutional timelines.

Collaboration & Institutional Support (10%)

Leadership Support: Support the entire Development Department, including CEO, Director of Development, and VP of Strategic Advancement & Principal Gifts with reporting and coordination.
Event Support: occasional support required at Fundraising events on nights and weekends
Calendar Management: Maintain the Development Department's master calendar of project deadlines, reporting cycles, and donor events.
Compliance and Data Privacy: Ensure compliance with fundraising regulations, gift acceptance policies, ethical standards, and donor confidentiality requirements. Maintain donor data privacy protocols, access permissions, and record retention practices consistent with Museum policy.

Required QualificationsExperience

Minimum of 3–5 years in development operations, advancement services, or a closely related role
Demonstrated experience managing a donor database at administrative or power-user level (Altru/Blackbaud, Raiser's Edge, Salesforce NPSP, Tessitura, or equivalent)
Experience with prospect research tools and wealth screening platforms
Experience supporting frontline gift officers through pipeline management and donor profile preparation
Proficiency in Excel, Google Sheets, or equivalent; dashboard experience a strong plus
Bachelor's degree required

Skills and Competencies

Data mastery: Treats data as a strategic asset; deep comfort with donor databases, querying, and analytics.
Pipeline intelligence: Understands the donor cycle well enough to serve as a proactive partner to gift officers.
Research proficiency: Skilled at synthesizing prospect research into clear, decision-ready profiles.
Analytical thinking: Builds reports that inform strategy and decision-making, not just compliance.
Attention to detail: Exceptionally detail-oriented with strong instincts for data hygiene and process improvement.
Proactive communication: Anticipates information needs and brings solutions forward without being prompted.

Personal Characteristics

Professional maturity and sound judgment
High integrity and commitment to donor confidentiality
Curious, solutions-oriented mindset
Collaborative team orientation — takes satisfaction in enabling others' success
Genuine passion for arts, culture, science, and community engagement

Pay: $65,000.00 - $75,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Employee discount
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

museum jobs in katonah ny

Development Operations Manager

Educator

Museum Educator

Museum Store Clerk

Associate Director of Accessibility

Facilities Technician

Discovery Guide

Classroom Support Educator

Accountant

Preschool Educator/Teacher – Early Language and Literacy Initiative (ELLI®)

Lead Toddler Teacher

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