Top 24 Administrative assistant Jobs in Keene, Nh

Senior Administrative Assistant
University System of New Hampshire —Keene, NH
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Selections Administrative Assistant
Bensonwood Homes —Walpole, NH
- $55,000 - $65,000 a year
- Microsoft Outlook
- Research
- Residential
- Profit sharing
- Paid holidays
Quick Apply
Human Resources Assistant
Moore Nanotechnology Systems, LLC —Swanzey, NH
- Full-time
- Microsoft Outlook
- Computer literacy
- Office
- Health insurance
- Dental insurance
Quick Apply
9d
Front Desk & Human Resources Assistant
Bensonwood Homes —Walpole, NH
- $23 - $25 an hour
- Mid-level
- Office
- Administrative experience
Quick Apply
Administrative Assistant I- Purchasing Full-Time Year Round at Keene High School
SAU 29 New Hampshire —Keene, NH
- Online Application
- High school
- High school diploma or GED
- Data entry
- Dental insurance
- Employee assistance program
School Administrative Assistant
New England Kurn Hattin Homes —Westminster, VT
- $22 - $25 an hour
- Email
- Word processing
- 3 years
- Administrative experience
- Disability insurance
- Paid time off
Executive Assistant - Full-time
Home Healthcare, Hospice & Community Services —Keene, NH
- Full-time
- High school
- 5 years
- Driver's License
Quick Apply
8d
ADMINISTRATIVE ASSISTANT
Windham Southeast Supervisory Union —Brattleboro, VT
- $19.96 - $27.81 an hour
- Full-time
- High school
- Office
- Public school
Dept. Asst. - Front Desk Receptionist/Student Services - C. Lower [Work Study]
Antioch University Santa Barbara —Keene, NH
- Part-time
- Remote
- Research
- University
- Data entry
RMS Administrative Assistant
Jaffrey-Rindge Cooperative School District —Rindge, NH
- Full-time
- Word processing
- Computer literacy
- Office
7d
Administrative Assistant – Brattleboro
Community College of Vermont —Brattleboro, VT
- $18 an hour
- Part-time
- Office
- University
- Computer skills
Dept Asst. - Student Affairs - D. Barrett [Work Study]
Antioch University Santa Barbara —Keene, NH
- Part-time
- Research
- Office
- University
Office Support Generalist - Administration - Brattleboro
HCRS —Brattleboro, VT
- $20.00 - $24.25 an hour
- Office
- High school diploma or GED
- Communication skills
- Paid holidays
- Health insurance
Quick Apply
Central Office Executive Administrative Assistant
Ralph C. Mahar Regional School District —Orange, MA
- $23.02 - $28.91 an hour
- Full-time
- School experience
- Google Workspace
- Mid-level
4d
Assistant Coach Field Hockey
University System of New Hampshire —Keene, NH
- Part-time
- Analysis skills
- University
- Entry level
Office Assistant - Rehabilitation Administration - Full Time
Monadnock Community Hospital —Peterborough, NH
- Full-time
- Microsoft Excel
- Hospital
- Writing skills
- Disability insurance
- Health insurance
Quick Apply
2d
Office Assistant - Full Time - Monadnock Gastroenterology Associates and Monadnock Surgical Associates
Monadnock Community Hospital —Peterborough, NH
- Full-time
- Surgery
- Writing skills
- High school diploma or GED
- Disability insurance
- Health insurance
Quick Apply
Assistant Coach - Super Smash Bros. Ultimate
University System of New Hampshire —Keene, NH
- 8 hour shift
- Administrative experience
- High school diploma or GED
- University
Administrative Assistant, Athol
Clinical & Support Options Inc —Athol, MA
- $17,000 - $19,000 a year
- Full-time
- Bilingual
- Word processing
- Office
- Health insurance
- Dental insurance
5d

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Front Desk Agent
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Experience in a hotel or a related field preferred. Must be able to effectively communicate both verbally and written, with all levels of employees and guests…
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7d
Receptionist - Gastroenterology & Hepatology
Cheshire Medical Center —Keene, NH
Accurate typing skills & previous computer experience required. Computer and typing skills mandatory. Schedule patients for appointments in an efficient and…
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Senior Administrative Assistant

University System of New Hampshire -
Keene, NH

Apply Now

Job Details

Full-time

Qualifications

Confidential information handling
Financial data reconciliation
Accounts receivable management
Faculty collaboration
Administrative experience
Invoice payment processing
Data management
Financial data management
Technical Proficiency
Accounting support
Editing
Database software proficiency

Full Job Description

This position serves as the first point of contact for students, faculty, families and staff and provides high level administrative support to academic departments within Academic Affairs. Performs diverse, responsible, and complex office support functions including procurement, budgeting and financial transaction reconciliation, assisting with events, communicating and coordinating information using independent judgment, problem-solving skills and initiative to determine approach of action to take in non-routine situation, by interpreting departmental guidelines, KSC and USNH policies and procedures. All staff positions on campus support students and will be involved in student-focused activities.

Duties/Responsibilities

Administrative Support (75%)

Provide administrative support for academic departments including responding to electronic inquiries, answering phones, entering course schedules for each department, offering support with completing paperwork, assisting in hiring and managing of student workers and adjunct staff and adjunct faculty as needed.
Manage the ebb and flow of continuous deadlines, procedures, student employment, and changes in faculty.
Assist with the onboarding of new department chairs, faculty, staff, adjunct faculty/staff, and students in all areas of ever-changing processes and programs.
Produce various data, forms, reports for the departments and deans as necessary.
Schedule and coordinate meetings as necessary.
Responsible for departmental communications to students.
Collaborate, provide direction, and assist department chairs, coordinators, faculty, students, prospective families, the public, outside reviewers, and colleagues across the campus community. Respond to all inquiries through all matters of communication.
Create, maintain, utilize, and analyze information from databases for student and faculty information.
Communicate information to the Dean, Department Chair’s and the Provost Office where appropriate.
Post electronic and physical announcements for class cancellations and room changes (online and physical location).
Establish and manage e-filing systems for departments using judgment and knowledge of office requirements.
Provide ad hoc reports as necessary, i.e. Accreditation and program review
Order office supplies, complete maintenance request forms as necessary
Assist with updating department social media page as applicable
Other duties as assigned

Business Operations (15%)

Assist with the overall management of the business operations, travel, payable and receivable, purchasing, budget management and control, payroll, and inventory control.
Assist with management of academic department budgets on a day-to-day basis. Forecasting budget requirements and obligations to ensure maintenance of adequate funding.
Work with KSC finance team and USNH Procurement to secure departmental purchases.
Serve as the departmental point person with the KSC finance department and Sponsored Projects and Research.

Special Projects, Events (10%)

In collaboration with department faculty coordinate workshops, meetings, special events, marketing/promotions.
This includes but is not limited to the following: event costing, purchases, food, rentals, technical support, security, reimbursements, vendors, promotions, travel, and accommodations.
Implement outreach activities for the campus at large and/or local community.

Requirements

Minimum Acceptable Education & Experience:

High school graduation/equivalent and four years of office support experience of increasing responsibility or any combination of experience and higher education equal to four years.

Knowledge, Skills & Abilities:

Ability to rapidly shift task priorities based on urgency of departments’, faculty’s, and students’ needs.
Demonstrated organizational, analytical, and problem-solving skills, attention to detail.
Effective written and oral communication skills.
The ability to maintain appropriate confidentiality of sensitive information.

Other Requirements:

Proven experience formatting and editing letters and documents.
Experience with tasks involving increased responsibility and requiring discretion and independent judgment.
Proven experience as a successful team member including interest and ability to establish and maintain effective working relationships with faculty, staff, students and the general public.
Proficiency with computer applications, including MS Word, Excel, Outlook, Access and relational databases.
Demonstrated experience processing financials including accounts payable/receivable.

Preferred Qualifications:

Associate’s degree or Bachelor’s degree
Work experience in college/university environment
Experience with Workday or similar HR/Finance/Student System

Applicant Instructions:

Applicants should be prepared to upload the following documents when applying online within the My Experience: Resume/CV section of the application: (Maximum of 5 Documents)

Resume/CV
Cover Letter
Contact Information for 3 Professional References

Applications that are missing any of the required items may not move forward for consideration. Additional uploaded documents not requested in the position announcement will not be reviewed.

This position falls within the collective bargaining unit for the Keene State College Administrative Staff Association (KSCASA), an affiliate of the National Education Association of New Hampshire (NEA-NH).

Keene State College is located in the scenic Monadnock region of Southwest New Hampshire and is an affiliate of the University System of New Hampshire. Located approximately 2 hours from Boston or Hartford CT, and 4 hours from New York City, the region contains many opportunities to enjoy outdoor recreation, cultural events, and a strong sense of community. To learn more about Keene State College, the University System of New Hampshire, and the Keene community, please
visit: https://www.keene.edu , https://www.usnh.edu/ or https://www.ci.keene.nh.us .

EEO Statement

The University System of New Hampshire is an Equal Opportunity/Equal Access employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.

Compensation Pay Range:

$17.57 - $28.96

The pay range for this position is listed above. Actual offer will be based on skills, qualifications, experience, and internal equity, in addition to relevant business considerations. More information on benefits can be found here: USNH Employee Benefits | Human Resources

Location:

Keene

Apply Now

Refine Your Search

administrative assistant jobs in keene, nh

Senior Administrative Assistant

Selections Administrative Assistant

Human Resources Assistant

Front Desk & Human Resources Assistant

Administrative Assistant I- Purchasing Full-Time Year Round at Keene High School

School Administrative Assistant

Executive Assistant - Full-time

ADMINISTRATIVE ASSISTANT

Dept. Asst. - Front Desk Receptionist/Student Services - C. Lower [Work Study]

RMS Administrative Assistant

Administrative Assistant – Brattleboro

Dept Asst. - Student Affairs - D. Barrett [Work Study]

Office Support Generalist - Administration - Brattleboro

Central Office Executive Administrative Assistant

Assistant Coach Field Hockey

Office Assistant - Rehabilitation Administration - Full Time

Office Assistant - Full Time - Monadnock Gastroenterology Associates and Monadnock Surgical Associates

Assistant Coach - Super Smash Bros. Ultimate

Administrative Assistant, Athol

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Duties/Responsibilities

Administrative Support (75%)

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