Job Title: Inventory & Accounting Clerk
Summary
Process the transactions for new and used vehicles. Process car deals. Verify costs for the accounting department, including the costs of reconditioning and equipment add-ons and handle the legal transfer of documents for the Department of Motor Vehicles.
Essential Duties
- Purchase new and used vehicles. Assign stock numbers. Prepare key tags.
- Prepare inventory records for new and used vehicles.
- Post charges to inventory from Vendors, Repair Orders and Parts Invoices.
- Prepare addendum Window Labels.
- Process new and used vehicle sales documents for registration in the state in which they will be titled.
- Check for accuracy in the application and ensure that all information is complete.
- Verify lien payoff lien-holder and amount. Verify that funds have been collected and the correct lienholder paid off before processing title applications.
- Prepare payoff checks for new vehicles and trade-ins.
- Notify Customers when registration and license plates have been received. Mail or ship via Express Shipping as required.
- Maintain a complete list of all outstanding title work. Report to management on the status of any missing or problem titles and provide a current list of outstanding titles to the comptroller at the end of month.
- Prepare a monthly report to management of any funds not collected from wholesalers due to missing or incomplete title work.
- Scan Vehicle Sales Documents.
- Post vehicle sales and trade-ins.
- Process/register extended service contracts, maintaining a log of all contracts processed and mailed.
- Cross train others to assist with title clerk daily responsibilities.
- Direct title runner in daily routines.
- Bill out dealer trades and prepare Certificates of Origin.
- Maintain a professional appearance and a neat work area.
- Other tasks as assigned.
Additional Duties
- Answer Telephone Calls
- Scan Checks for Accounts Payable Vendors.
- Prepare and send Accounts Receivable Statements each month.
- Assist with customer refreshments, coffee, drinks and snacks; including housekeeping of snacks area and coffee containers.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
- Associate's degree (A.A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.
- And/or - Bachelor’s degree (B.A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of equivalent combination of education and experience.
- And/or - Two to four years related experience and/or training; or equivalent combination of education and experience.
Language Skills
- Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Mathematical Skills
- Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
- Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume. Ability to apply concepts of basic algebra and geometry.
Reasoning Ability
- Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
- Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
- Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
Physical Demands and Work Environment
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Department: Accounting
Reports To: Office Manager
Rick Hill Imports welcomes applications from candidates of all backgrounds and experience. We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
