Payroll Clerk
Location
Lancaster, CA | On-Site
Employment Type
Full-Time || Non-Exempt
About the Company
Since 1954, Desert Haven has supported individuals with developmental disabilities in building independent, meaningful lives within their communities. Our programs focus on developing life, social, and vocational skills that empower the individuals we serve to reach their highest level of independence and personal success.
We are committed to providing compassionate, person-centered support that recognizes each individual’s unique strengths, goals, and choices.
Position Summary
The Payroll Clerk is responsible for processing accurate and timely payroll for both employees and consumers, maintaining payroll records and databases, supporting accounts payable and billing activities, preparing payroll-related reports, and providing administrative support to the finance department. This role also serves as a backup receptionist when needed and ensures compliance with agency policies, payroll regulations, and confidentiality standards.
Key Responsibilities
- Process bi-weekly employee payroll and semi-monthly consumer payroll.
- Prepare payroll liability reports for management review and approval.
- Audit, prepare, and enter employee and consumer timesheets into payroll systems (ADP and Excel).
- Maintain payroll records, employee data, benefit accruals (PTO, sick leave, holidays), and payroll databases.
- Support accounts payable by assisting with invoicing, processing garnishments, and maintaining vendor information in Sage.
- Maintain payroll, accounts payable/receivable, and finance department filing systems.
- Deposit funds into designated bank accounts and retrieve mail from the post office.
- Prepare payroll information and data for required internal and external reports, including labor distribution, workers' compensation, and government reporting.
- Provide backup reception coverage, including answering multi-line phones, greeting visitors, and directing inquiries.
- Maintain confidentiality of payroll and personnel information.
- Comply with agency policies, safety procedures, and ethical standards.
- Attend staff meetings, trainings, and perform other related duties as assigned.
Qualifications
Required
- High school diploma or equivalent.
- Minimum of 2 years of payroll experience, including payroll processing, clerical, and data entry responsibilities.
- Experience using payroll software such as ADP.
- Proficiency with Microsoft Excel and Word.
- Working knowledge of payroll processes, payroll compliance, and office procedures.
- Strong organizational skills with exceptional attention to detail and accuracy.
- Ability to manage multiple priorities and meet deadlines.
- Strong verbal and written communication skills.
- Ability to maintain confidentiality and exercise discretion.
- Professional customer service skills with the ability to interact effectively with employees, visitors, and individuals with developmental disabilities.
Preferred
- Payroll Certificate.
- Experience with Sage accounting software.
- Experience supporting accounts payable, billing, or general accounting functions.
- Familiarity with payroll reporting, labor distribution, workers' compensation reporting, and government reporting requirements.
Schedule & Compensation
- Monday–Friday (On-Site)
- 8:00 AM – 4:30 PM (37.5 hrs./wk.)
- Pay Rate: $19 per hour
Benefits
- Health Insurance (Medical, Dental, Vision)
- Paid Time Off
- Holiday Pay, including Paid Birthday Holiday and Paid Year-End Closure
- 401(k) Pension Plan
- Life Insurance
How to Apply
Ready to grow your career with Desert Haven? We’d love to hear from you! Submit your resume through our online application portal to be considered for this opportunity. Join a team dedicated to making a meaningful impact in the community.
Apply today — your next opportunity starts here!
Desert Haven is an Equal Opportunity Employer and considers all applicants for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, protected veteran status, or any other protected characteristic under applicable law.
