Program Assistant (Part-Time) - Kinesiology and Nutrition, College of Applied Health Sciences
Hiring Department: College of Applied Health Sciences, Kinesiology and Nutrition
Location: Chicago, IL USA
Requisition ID: 1041784
Job Type: Part-Time
FTE: 0.25
Proposed Hours Per Week: 10
Work Schedule: Monday - Friday
Shift: Days
# of Positions: 1
Workplace Type: Hybrid
Posting Close Date: August 18, 2026
Salary Range (commensurate with experience): $22.99 - 36.13 / Hourly Wage
About the University of Illinois Chicago
UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.
This position is not eligible for benefits.
Under administrative direction, performs professional level duties that are devoted to a experiential learning (EL) in Kinesiology and Nutrition. The Program Assistant focuses on the execution of day-to-day EL operations. Responsibilities include managing databases and records, tracking student clinical compliance, maintaining affiliation agreements and approved site lists, preparing routine reports, and creating marketing and communication materials. The Coordinator works independently within established processes to ensure accuracy, consistency, and timely support for students and faculty.
Duties & Responsibilities:
- Provide administrative support for the Experiential Learning (EL) program, including database management, forms, and data collection.
- Manage student clinical compliance requirements (background checks, drug screenings, vaccinations, HIPAA training, etc.).
- Consult with students and faculty regarding experiential learning and clinical placement opportunities.
- Maintain existing affiliation agreements, assist with new agreements, and manage the clinical site list.
- Maintain accurate and organized program records and communicate routine updates to departmental stakeholders.
- Create and update internal EL documents, procedures, and templates to support faculty and staff.
- Prepare reports, presentations, and materials summarizing EL outcomes and participation data.
- Develop internal and external marketing materials to promote experiential learning opportunities.
- Perform other related duties and participate in special projects as assigned.
Minimum Qualifications Required:
- Experience in administrative support, project coordination, marketing, and/or student services within an educational setting.
Preferred Qualifications:
- Bachelor’s degree in Higher Education, Marketing, Business, Kinesiology, Exercise Science, or a related field.
- Knowledge of general office practices and procedures
- Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
- Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects
- Skill in oral and written communication. Strong organizational, communication, and teamwork skills.
- Ability to work effectively with staff, the public, and outside constituency groups
- Ability to organize and multi-task
- Ability to supervise and knowledge of administrative concepts and methods.
- Ability to utilize various computer software packages
- Ability to work independently and exercise judgment in order to be able to analyze and investigate a variety of questions or problems
- Ability to work independently and manage multiple priorities.
- Demonstrated interest in student mentorship and collaboration with faculty and external partners
To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.
Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.
