Top 1 School office assistant Jobs in Mabank, Tx

Principal Secretary
Kaufman Independent School District —Kaufman, TX
- School experience
- Word processing
- Computer literacy

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K-8 Front Office Assistant
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Secretary I
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Respond to telephone callers in a courteous and helpful manner, routing telephone messages to the appropriate individuals, welcome visitors to the office.
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11d

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Principal Secretary

Kaufman Independent School District -
Kaufman, TX

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Job Details

Qualifications

Computer operation
Word processing
Spreadsheets
Databases
High school diploma or GED
Desktop applications
Productivity software
File organization

Full Job Description

JobID: 1221

Position Type:
Secretarial/Clerical/Secretary

Date Posted:
5/21/2026

Location:
Phillips Elementary

Primary Purpose:

Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient word processing and file maintenance skills

Effective organizational, communication, and interpersonal skills

Ability to use personal computer and software to develop spreadsheets, databases, and do word processing

Knowledge of basic accounting principles

Experience:

One to three years secretarial experience, preferably in public education environment

Major Responsibilities and Duties:

Records, Reports, and Correspondence

Prepare written correspondence, forms, schedules, or reports using personal computer.
Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using typewriter or personal computer.
Maintain a daily teacher attendance log and records for substitute teachers.
Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines.
Maintain school calendar of events.

Reception and Phones

Schedule meetings and appointments and maintain calendar for principal.

Assist students, teachers, and parents as needed.
Receive incoming calls, take reliable messages, and route to appropriate staff.

Files

Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
Update handbooks, policy manuals, and other documents as assigned.

Accounting and Inventory

Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.
Prepare and process purchase orders.
Receive, store, and issue supplies and equipment.
Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).
Assist with coordination of faculty meetings and campus activities.
Assist with campus budget preparation.
Maintain inventory of fixed assets, equipment, and supplies.

Other

Sort, distribute, or deliver mail and other documents.
Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.
Maintain confidentiality.

Supervisory Responsibilities:

Monitor the work of campus secretaries and clerical aides.

Equipment Used:

Personal computer and peripherals, copier, fax machine, and calculator.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.

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school office assistant jobs in mabank, tx

Principal Secretary

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