Top 42 Executive assistant/office Jobs in Madison, Wi

Administrative Assistant
Midwestern BioAg —Blue Mounds, WI
- $23 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Research
- Flexible schedule
Quick Apply
22h
Executive Assistant to the Dean of Students
University of Wisconsin–Madison —Madison, WI
- $70,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- High school diploma or GED
- Dental insurance
- Paid time off
17h
Executive Assistant
The Wisconsin Credit Union League —Madison, WI
- Full-time
- Hybrid work
- 5 years
- Research
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant / Operations Coordinator
Harmony Capital Partners, Northwestern Mutual —Middleton, WI
- $25 - $30 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Paid time off
Quick Apply
Administrative Assistant
Oakbrook Corporation —Madison, WI
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
2d
Executive Administrative Assistant
Oliversen Homes —Middleton, WI
- $40,000 - $65,000 a year
- Weekends as needed
- Microsoft Outlook
- 5 years
- Writing skills
- Paid time off
Quick Apply
13d
Front Desk Coordinator
CSM Companies, Inc —Madison, WI
- Inventory management
- English
- Mid-level
Quick Apply
Executive Assistant, Sales & Marketing
Emmi Roth USA —Stoughton, WI
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Paid holidays
Community Learning Center Assistant/Site Director - MSCR - 1.0 FTE
Madison Metropolitan School District —Madison, WI
- $30.11 an hour
- Weekends as needed
- Spanish
- CPR Certification
- Google Workspace
Outreach Specialist
University of Wisconsin–Madison —Madison, WI
- From $50,000 a year
- Full-time
- Hybrid work
- Customer service
- Research
- Mid-level
6d
Legal Assistant - Doyle - 1.0 FTE - 26-27 SY
Madison Metropolitan School District —Madison, WI
- $36.53 an hour
- Weekends as needed
- Spanish
- Google Workspace
- High school
5d
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Wisconsin
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Advertising Sales Assistant
Adams Communications Co —Sun Prairie, WI
- Full-time
- Google Workspace
- Office
- Leadership
- Paid holidays
- 401(k)
Assistant Sales Manager
WholeTrees —Madison, WI
- $75,000 - $95,000 a year
- Full-time
- Hybrid work
- Google Workspace
- Mid-level
- 3 years
- Paid holidays
- Paid time off
Quick Apply
5d
Senior Executive Director of Schools and Learning - Doyle - 1.0 FTE
Madison Metropolitan School District —Madison, WI
- $156,683.25 - $175,056.75 a year
- Weekends as needed
- School experience
- High school
- Office
Budget & Policy Analyst - Planning, Budget, Purchasing & Accounting - 1.0 FTE
Madison Metropolitan School District —Madison, WI
- $82,118.40 - $106,059.20 a year
- Full-time
- High school
- Customer service
- Mid-level
Assistant Project Manager
M. A. Mortenson Company —Madison, WI
- $102,000 - $137,700 a year
- Construction site
- Customer service
- 5 years
- AD&D insurance
- Paid holidays
Vice President of Human Resources
IRWIN A AND ROBERT D GOODMAN COMMUNITY CENTER —Madison, WI
- Full-time
- 7 years
- Office
- Master's degree
- Disability insurance
- Dental insurance
Quick Apply
Groundsworker II - Pflaum - 1.0 FTE - 26-27 SY
Madison Metropolitan School District —Madison, WI
- $31.51 an hour
- Weekends as needed
- High school
- Forklift
- CDL
5d
Assistant Restaurant Manager
SSP —Madison, WI
- $55,000 - $60,000 a year
- Full-time
- Microsoft Outlook
- Computer literacy
- Merchandising
- Dental insurance
- Paid time off

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Administrative Assistant

Midwestern BioAg -
Blue Mounds, WI

Quick Apply

Job Details

Part-time
$23 an hour
22 hours ago

Benefits

Flexible schedule

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Executive administrative support
Research
Microsoft Teams
Managing executive calendars
Cross-functional collaboration

Full Job Description

Job Summary

This is a part-time position and hours will vary based on the season; 15-20 hours a week.

The Administrative Assistant provides comprehensive administrative and operational support to the CEO and CFO. This role is responsible for managing company assets and compliance records, coordinating with vendors, assisting with HR and benefits processes, and ensuring that day-to-day business operations run efficiently. The Administrative Assistant must maintain a high level of confidentiality, organization, and attention to detail while supporting leadership and the broader team.

Essential Job Responsibilities

Administrative & Leadership Support

Provide direct administrative support to the CEO and CFO, including scheduling, correspondence, and document preparation.
Assist with meeting coordination, agendas, and follow-up tasks.
Support special projects and initiatives as assigned by leadership.

· Skilled at tracking deliverables, deadlines, and ensuring accountability.

· Ability to conduct research, analyze data, and prepare executive-level summaries and recommendations.

Operations & Asset Management

Maintain inventory of company vehicles, including swaps, sales, and recordkeeping.
Manage employee equipment (phones, iPads, computers, chargers, drones, etc.).
Register drones and users on the FAA website and ensure compliance requirements are met.
Track and maintain compliance records for CDL drivers (CSI system).

Vendor & Compliance Management

Serve as point of contact with external partners including Lockton (business insurance), Encova (workers’ compensation), Verizon, and Veith (invoices).
Review and reconcile Wex invoices.
Coordinate insurance documentation and compliance needs with appropriate vendors.

Human Resources & Benefits Support

Partner with outsourced HR consultant to:
Assist with employee open enrollment, including manual data entry into iSolved and coordination with multiple benefit vendors.
Set up and track medical exams as required.
Support HR recordkeeping and compliance processes as needed.

General Administrative Support

Communicate with leadership, vendors and internal staff as directed by the CEO and CFO.
Manage expense reports and track payments.
Provide general office support to ensure smooth daily operations.
Other tasks as assigned

Requirements

· Minimum of 2 years of administrative support experience.

· Strong organizational and multitasking skills with attention to detail.

· Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).

· Proficient in calendaring.

· Strong written and verbal communication skills.

· Ability to maintain confidentiality and handle sensitive information.

· Experience supporting executive-level leadership.

· Familiarity with HR processes, benefits administration, or compliance tracking.

· Experience with vendor management or working with insurance providers.

· Knowledge of iSolved or similar HRIS systems preferred.

Core Competencies

We are committed to your success, and our ideal candidate will have strong core competencies that include customer focus, personal accountability, adaptability, and the ability to be collaborative, innovative, and positive. He/She will embrace learning opportunities and generate innovative ideas and process improvements while working collaboratively and responsibly to achieve corporate, departmental, and individual goals.

Job Type: Part-time

Pay: $23.00 per hour

Benefits:

Flexible schedule

Application Question(s):

This is a hybrid position, however, will you be able to travel to Blue Mounds at least twice a week if necessary?

Ability to Commute:

Blue Mounds, WI 53517 (Required)

Ability to Relocate:

Blue Mounds, WI 53517: Relocate before starting work (Required)

Work Location: Hybrid remote in Blue Mounds, WI 53517

Quick Apply

Refine Your Search

executive assistant/office jobs in madison, wi

Administrative Assistant

Executive Assistant to the Dean of Students

Executive Assistant

Executive Assistant / Operations Coordinator

Administrative Assistant

Executive Administrative Assistant

Front Desk Coordinator

Executive Assistant, Sales & Marketing

Community Learning Center Assistant/Site Director - MSCR - 1.0 FTE

Outreach Specialist

Legal Assistant - Doyle - 1.0 FTE - 26-27 SY

Military Service - U.S. Air National Guard, Administration

Advertising Sales Assistant

Assistant Sales Manager

Senior Executive Director of Schools and Learning - Doyle - 1.0 FTE

Budget & Policy Analyst - Planning, Budget, Purchasing & Accounting - 1.0 FTE

Assistant Project Manager

Vice President of Human Resources

Groundsworker II - Pflaum - 1.0 FTE - 26-27 SY

Assistant Restaurant Manager

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