Top 40 Visitor services assistant Jobs in Madison, Wi

Executive Administrative Assistant
Bishops Bay Country Club —Middleton, WI
- $25 - $32 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Employee discount
- Flexible schedule
Quick Apply
9d
Visitor Services Assistant
University of Wisconsin–Madison —Madison, WI
- $20.50 an hour
- Full-time
- University
- Bachelor's degree
- Criminal background check
- Dental insurance
- Paid time off
9d
Administrative Assistant
State of Wisconsin - Legislative Council —Madison, WI
- $21 - $28 an hour
- Full-time
- Research
- Office
- High school diploma or GED
- Paid holidays
- Loan forgiveness
5d
Secretary/Receptionist
National Experienced Workforce Solutions —Madison, WI
- $35 an hour
- Part-time
- Microsoft Word
- Microsoft Outlook
- Up to 50% travel
Quick Apply
9d
Substitute Secretary_District Wide_26 -27 SY
Madison Metropolitan School District —Madison, WI
- $26.63 an hour
- School experience
- Spanish
- High school
- Paid training
Gift Shop Assistant
UW Health —Madison, WI
- $19.05 - $22.24 an hour
- Part-time
- High school diploma or GED
- 1 year
- Entry level
3d
Administrative Assistant
Brightstar Lottery —Madison, WI
- $31,096 - $67,496 a year
- Word processing
- Office
- High school diploma or GED
- Disability insurance
- Dental insurance
13d
Assistant Research Administrator
The Morgridge Institute for Research —Madison, WI
- Google Workspace
- Mid-level
- Office
Floral Assistant
Leaf and Bloom —Waunakee, WI
- From $15 an hour
- Part-time
- Merchandising
- English
- Organizational skills
- Flexible schedule
Quick Apply
Funeral Ambassador
Park Lawn Corporation —Madison, WI
- Overtime
- Serving
- Clean driving record
- No experience needed
- Health insurance
- 401(k)
Quick Apply
Office Manager
In Harmony Music —Madison, WI
- $25 - $35 an hour
- Part-time
- Background check
- Google Workspace
- Microsoft Outlook
- Flexible schedule
Quick Apply
2d
Hospitality Assistant
Gymfinity Gymnastics —Madison, WI
- Part-time
- Bilingual
- Background check
- Ability to walk for extended periods
Office Assistant
Integrity Truck and Trailer Repair —Marshall, WI
- Urgently hiring
- Bilingual
- Google Workspace
- Inventory management
Quick Apply
Executive Assistant / HR Specialist
Good Shepherd Lutheran Church —Madison, WI
- $24 - $26 an hour
- Part-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid time off
- Employee assistance program
Quick Apply
2d
ED Technician (part-time)
Sauk Prairie Healthcare —Prairie du Sac, WI
- Part-time
- No experience needed
- High school diploma or GED
- ER
- Free parking
- Disability insurance
12d
Certified Nursing Assistant (CNA)
Eden Senior Care —Evansville, WI
- $20 - $26 an hour
- Full-time
- Skilled nursing facility
- Vital signs
- CNA
- Loan repayment program
- Health insurance
Quick Apply
Culinary Assistant | Culinary Aide | Dietary Aide | Kitchen Staff
Heritage Senior Living —Middleton, WI
- Cooking
- English
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Legal Assistant - Doyle - 1.0 FTE - 26-27 SY
Madison Metropolitan School District —Madison, WI
- $36.53 an hour
- Weekends as needed
- Spanish
- Google Workspace
- High school
Patient Service Specialist - Madison
Nova Medical Centers —Madison, WI
- Full-time
- Microsoft Excel
- Microsoft Outlook
- HIPAA
- Disability insurance
- Health insurance
Administrative Assistant
Park Lawn Corporation —Madison, WI
- Overtime
- Clean driving record
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- 401(k)
Quick Apply

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Executive Administrative Assistant

Bishops Bay Country Club
Middleton, WI

Quick Apply

Job Details

Part-time
$25 - $32 an hour
9 days ago

Benefits

Employee discount
Flexible schedule

Qualifications

Confidential information handling
Microsoft Excel
Email management
Microsoft Outlook
Writing skills
Executive administrative support
Microsoft Office
High school diploma or GED
Copy editing
Calendar management
Microsoft Teams
SharePoint
Business Administration
Business

Full Job Description

Position Summary

The Executive Assistant provides administrative, Board, leadership, and financial support to the General Manager/COO and Club leadership team. This position coordinates meetings and calendars, prepares professional documents and minutes, tracks follow-up items, maintains records, and assists with daily accounting and office functions.

The ideal candidate is highly organized, detail-oriented, professional, and able to manage confidential information and multiple priorities independently.

Essential Responsibilities
Executive, Board, and Leadership Support

Manage the General Manager/COO’s calendar, meetings, priorities, and email inbox as assigned.
Prepare agendas, reports, presentations, correspondence, and other professional documents.
Coordinate leadership, Board, and committee meetings, including scheduling, room setup, virtual links, packets, and materials.
Attend meetings, prepare accurate minutes, document decisions and action items, and track follow-up through completion.
Maintain leadership calendars, organizational planning documents, and Board and committee records.
Maintain the Board SharePoint site and upload approved meeting materials.
Coordinate the annual Board Retreat and Manager Retreat.
Assist with special projects, research, communications, and the development and organization of Club procedures and records.
Handle confidential personnel, member, financial, and governance information with discretion.

Financial and Accounting Support

Prepare daily cash deposits and point-of-sale reports.
Assist with cash, check, credit card, and point-of-sale reconciliations.
Support accounts payable and accounts receivable activities, including invoices, vendor payments, member checks, statements, and filing.
Verify required approvals and supporting documentation before payments are processed.
Reconcile vendor statements and research payment or invoice discrepancies.
Provide AR/AP coverage when needed and follow established approval procedures and internal controls.
Assist the Controller with reports, financial schedules, reconciliations, audit documentation, and special projects.
Maintain organized and confidential financial records.

Administrative and Office Support

Create, edit, and format documents using Microsoft Office applications.
Organize electronic and physical files, templates, procedures, and shared folders.
Coordinate office services, supplies, meeting materials, and recurring deliveries.
Assist with Club reports, forms, menus, events, and other administrative projects as assigned.
Serve as a professional point of contact for Board members, Club members, employees, vendors, and visitors.

Qualifications

Required

High school diploma or equivalent.
At least three years of professional administrative, executive assistant, office management, or related experience.
Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
Strong writing, proofreading, formatting, organization, and time-management skills.
Ability to manage confidential information and work independently with strong attention to detail.
Basic understanding of invoices, deposits, payments, financial records, or general accounting processes.

Preferred

Associate or bachelor’s degree in business, accounting, finance, office administration, or a related field.
Experience supporting senior leadership, a Board of Directors, or committees.
Experience with accounts payable, accounts receivable, bookkeeping, or financial reporting.
Private club, hospitality, nonprofit, association, or member-service experience.
Experience with Jonas Club Management, CSI, or similar systems.

Schedule and Work Environment

This position works approximately 20–30 hours per week, Monday through Friday. Hours are flexible based on the employee’s availability and Club needs. Occasional schedule adjustments may be required for Board meetings, retreats, month-end responsibilities, or employee coverage. Regular on-site work is required.

Pay: $25.00 - $32.00 per hour

Benefits:

Employee discount
Flexible schedule

Experience:

Executive administrative support: 3 years (Required)
Microsoft Office: 3 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

visitor services assistant jobs in madison, wi

Executive Administrative Assistant

Visitor Services Assistant

Administrative Assistant

Secretary/Receptionist

Substitute Secretary_District Wide_26 -27 SY

Gift Shop Assistant

Administrative Assistant

Assistant Research Administrator

Floral Assistant

Funeral Ambassador

Office Manager

Hospitality Assistant

Office Assistant

Executive Assistant / HR Specialist

ED Technician (part-time)

Certified Nursing Assistant (CNA)

Culinary Assistant | Culinary Aide | Dietary Aide | Kitchen Staff

Legal Assistant - Doyle - 1.0 FTE - 26-27 SY

Patient Service Specialist - Madison

Administrative Assistant

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