Top 24 Staffing scheduling coordinator Jobs in Madison Wi

Staffing Scheduling Coordinator
Attic Angel Community —Middleton, WI
- Full-time
- Mid-level
- High school diploma or GED
- Communication skills
- Paid training
- Health insurance
Quick Apply
10d
Client Coordinator
Maxim Healthcare —Madison, WI
- $22 - $24 an hour
- Full-time
- Customer service
- Office
- High school diploma or GED
- Profit sharing
- Commuter assistance
Quick Apply
Scheduling Coordinator
Home Instead - Madison —Madison, WI
- Full-time
- Office
- Administrative experience
- In-person
- Paid training
- Mileage reimbursement
Quick Apply
Project Coordinator
SLIPSTREAM GROUP INC —Madison, WI
- $24 - $28 an hour
- Hybrid work
- Computer literacy
- Mid-level
- Office
- Work from home
Regional Nurse Director
Elderspan Management, LLC —Madison, WI
- Full-time
- Nursing
- Up to 50% travel
- RN License
- Health insurance
- Dental insurance
Quick Apply
House Supervisor (per diem)
Sauk Prairie Healthcare —Prairie du Sac, WI
- Weekends as needed
- Nursing
- RN License
- Hospital
- Free parking
- Disability insurance
Packaging Lead | 3rd Shift
ASAHI BEER USA INC —Waunakee, WI
- $28 - $32 an hour
- Full-time
- Background check
- Mid-level
- Forklift
- Health insurance
- Dental insurance
Quick Apply
CNA/RA (Independent Senior Living, Part-time AM OR PM)
Oakwood Village —Madison, WI
- Part-time
- 18 years or older
- Vital signs
- CNA
- Dental insurance
- Tuition reimbursement
Quick Apply
14d
Resets & Projects Coordinator
Fleet Farm —DeForest, WI
- Weekends as needed
- Merchandising
- Mid-level
- High school diploma or GED
Quick Apply
7d
Assistant Store Leader
Metro Market —Madison, WI
- Full-time
- Merchandising
- Sanitation
- Mid-level
- Paid holidays
- Health insurance
Assistant Store Leader
Pick 'n Save —Madison, WI
- Full-time
- Merchandising
- Sanitation
- Maintenance
- Paid holidays
- Health insurance
District Support Pharmacist
CVS Health —Madison, WI
- $60 - $76 an hour
- Weekends as needed
- Mid-level
- Team management
- Travel
- Health insurance
- Dental insurance
2d
Facilities Manager, Hilldale
WS Development —Madison, WI
- Microsoft Excel
- Microsoft Outlook
- Construction site
Quick Apply
Construction Project Manager - Mission Critical
Burns & McDonnell —Madison, WI
- $155,000 - $250,000 a year
- Full-time
- 7 years
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- 401(k)
9d
Restaurant General Manager
Burger King —DeForest, WI
- Weekends as needed
- 18 years or older
- No education required
- Sales
Quick Apply
Health Center Lead I, MA
MH Health Care Services PC —Stoughton, WI
- $22 - $28 an hour
- Full-time
- LVN
- Primary Care
- Mid-level
- Paid time off
Quick Apply
3d
Field Supervisor, Las Vegas
Geotechnical & Environmental Services, Inc —United States
- Management
- Construction site
- 5 years

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Full Time Administrative Assistant
Elderspan Management, LLC —Madison, WI
Answer phones and direct calls as appropriate. Process outgoing and incoming mail. 2 years working in a clerical role, required.
$20 an hour
Quick Apply
9d
Front Desk Receptionist
BAKKE CHIROPRACTIC CLINIC —Waunakee, WI
The ideal candidate has a genuine desire to help others, learns new computer software quickly, is very detail-oriented, and has a history of excellent customer…
$18 - $19 an hour
Quick Apply
4h

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Dispatch Coordinator
BETTER TRUCKS INC —Whitehall, OH
Data entry: 1 year (Required). Morning load out, include sorting packages and building daily driver routes. Familiarity with technology for tracking drivers and…
From $20 an hour
Quick Apply
2d
Scheduling Coordinator (LPN)
Violet Springs Health Campus —Pickerington, OH
Must have and maintain a current, valid state LPN license. Current, valid CPR certification required. Makes staffing adjustments as needed according to…
$26.37 - $32.96 an hour

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staffing scheduling coordinator jobs near madison wi

Staffing Scheduling Coordinator

Attic Angel Community -
Middleton, WI

Quick Apply

Job Details

Full-time
10 days ago

Benefits

Paid training
Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Employee assistance program
Vision insurance
Opportunities for advancement
Flexible schedule
Life insurance
Referral program

Qualifications

High school diploma or GED

Full Job Description

Resident Services Administrative and Scheduling Coordinator

Join a team where care, connection, and purpose come together.

At Attic Angel, our mission is to enrich lives and cultivate community through generosity, care, and connection. Guided by our vision to be the best next chapter, we are proud to provide exceptional senior living services in Dane County.

Job Purpose: The Resident Services Coordinator ensures consistent, accurate, and compliant staffing coverage to meet resident care needs. This role is primarily responsible for staff scheduling, filling open shifts, coordinating agency staffing, and auditing timecards. The position requires strong attention to detail, proactive problem-solving, and effective communication to minimize staffing gaps, maintain accurate records, and ensure timely payroll processing while meeting regulatory requirements.

Hours: Monday - Friday (07:00 am - 3:30 pm with flexible start time) / 40 hours a week

Essential Job Duties (in order of priority):

60% Scheduling

Coordinate and manage community-wide scheduling of Resident Services staff using electronic scheduling software.
Maintain accountability for schedule accuracy by proactively filling open shifts and managing call-ins, absences, and vacancies while minimizing overtime and agency use.
Create, update, and maintain daily, master, and long-term schedules in the scheduling system.
Respond to staff scheduling requests in a timely, consistent, and equitable manner.
Assist with implementing and enforcing scheduling policies and practices to ensure adequate staffing levels and regulatory compliance.
Track attendance patterns, process call-in documentation, and maintain call-in logs; provide supervisors with relevant information to address attendance or performance concerns.
Collect, enter, and maintain accurate staffing and scheduling data for reporting purposes.
Coordinate the use of agency staffing, including:
- Verifying required credentials, approvals, and documentation prior to use.
- Monitoring agency utilization for appropriateness and cost control.
- Auditing agency invoices for accuracy and submitting approved invoices to Finance in a timely manner
- Processing and approving timecards for agency to ensure correct and accurate payment is made daily.
Ensure staff are trained on scheduling practices, call in procedures, and how to access schedules during onboarding.

20% Timecard Auditing

Serve as a point of contact for Resident Services staff regarding issues with scheduling, and timecards.
Process, audit, and reconcile employee and agency timecards—including time off requests, adjustments, and corrections—to ensure accuracy, policy compliance, and adherence to payroll deadlines.
Partner with nursing managers and supervisors to resolve discrepancies and ensure timecards are corrected and approved accurately and on time.
Maintain confidentiality and compliance with payroll, employment, and organizational regulations.

10% Administrative Support

Provide administrative support to Resident Services staff, including filing, electronic scanning, and organization of medical and personnel records as appropriate.
Support clear, consistent communication by ensuring staff receive accurate information, updates, and resources needed to perform their roles effectively.

10% Direct Care Support

Assist with resident care as needed during breaks, high-need periods, or staffing shortages.
Provide general information regarding building operations and community services.
Represent the community in a professional, positive, and respectful manner with residents, families, visitors, and external partners.

Other Duties

Perform additional duties as assigned.
Attend required in-services, meetings, and approved continuing education programs.
Complete all required certifications and compliance trainings within established timeframes.

Education: High School Education

Knowledge, Skills & Abilities:

Strong computer skills, including Microsoft Office; previous experience with scheduling and payroll systems highly preferred.
Ability to learn new systems, workflows, and regulatory requirements
Excellent attention to detail with the ability to maintain accurate, complete, and compliant records.
Demonstrated reliability, accountability, and dependability.
Ability to organize, prioritize, and work efficiently in a fast-paced environment with frequent interruptions.
Effective verbal and written communication skills with the ability to interact professionally with staff, supervisors, and external partners.
Strong interpersonal skills with the ability to collaborate across departments.
Ability to exercise sound judgment and maintain confidentiality

Licenses & Certifications: CBRF Certification (or willingness to obtain)

Benefits:

401(k)Dental insurance
Employee assistance program
Flexible schedule
Health insurance
Life insurance
Opportunities for advancement
Paid time off
Paid training
Referral program
Tuition reimbursement
Vision insurance
Volunteer and Birthday paid time off

Quick Apply

Refine Your Search

staffing scheduling coordinator jobs in madison wi

Staffing Scheduling Coordinator

Client Coordinator

Scheduling Coordinator

Project Coordinator

Regional Nurse Director

House Supervisor (per diem)

Packaging Lead | 3rd Shift

CNA/RA (Independent Senior Living, Part-time AM OR PM)

Resets & Projects Coordinator

Assistant Store Leader

Assistant Store Leader

District Support Pharmacist

Facilities Manager, Hilldale

Construction Project Manager - Mission Critical

Restaurant General Manager

Health Center Lead I, MA

Field Supervisor, Las Vegas

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