Top 17 Executive legal assistant Jobs in Maine

Executive Legal Assistant
Malloy/Bell —Auburn, ME
- $32 - $37 an hour
- Microsoft Excel
- Research
- Mid-level
Quick Apply
Jud Adm Asst To The Trial Courts (#465)
State of Maine Judicial Branch —Lewiston, ME
- $24.12 - $32.65 an hour
- Online Application
- English
- Mid-level
- Office
- Paid parental leave
- Paid holidays
Executive Assistant
Northern Light Health —Brewer, ME
- $24.53 - $37.65 an hour
- Full-time
- Microsoft Word
- Computer literacy
- Writing skills
- Health insurance
2d
SC/VB Assistant Clerk (#621)
State of Maine Judicial Branch —Lewiston, ME
- $21.41 - $28.96 an hour
- Online Application
- Hybrid work
- Writing skills
- Basic math
- Research
- Paid parental leave
- Paid holidays
SC/VB Assistant Clerk (#200025218)
State of Maine Judicial Branch —Maine
- $21.41 - $28.96 an hour
- Online Application
- Hybrid work
- Writing skills
- Basic math
- Research
- Paid parental leave
- Paid holidays
2d
House Manager & Personal Assistant
Sage Haus —Yarmouth, ME
- $30 - $35 an hour
- Email
- Background check
- Research
- Mid-level
- Mileage reimbursement
Quick Apply
Assistant United States Attorney (Criminal)
US Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys —Bangor, ME
- $82,459 - $197,100 a year
- Part-time
- Background check
- Computer literacy
- Writing skills
- Paid holidays
- Health insurance
4d
Courtroom Technology Assistant (#734)
State of Maine Judicial Branch —Portland, ME
- $23.65 - $32.01 an hour
- Online Application
- Writing skills
- English
- Mid-level
- Paid parental leave
- Paid holidays
Courtroom Technology Assistant (#762)
State of Maine Judicial Branch —Presque Isle, ME
- $23.65 - $32.01 an hour
- Online Application
- Writing skills
- English
- Mid-level
- Paid parental leave
- Paid holidays
Executive Admin Assistant
R. H. Foster Energy, LLC —Hampden, ME
- $21 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Disability insurance
- Health insurance
Administrative Assistant to the Superintendent, Director of Curriculum, and Board of Directors
Regional School Unit 24 —Sullivan, ME
- $22.50 - $24.69 an hour
- 8 hour shift
- School experience
- Word processing
- Computer literacy
Executive Administrative Assistant
Amicus Corporate Offices —Bangor, ME
- $21.50 - $22.50 an hour
- Full-time
- 5 years
- Office
- Organizational skills
- Paid holidays
- Disability insurance
Quick Apply
Senior Energy Storage Project Manager - Preconstruction
SOLV Energy, LLC —Augusta, ME
- $141,590 - $176,987 a year
- Full-time
- Remote
- Research
- Travel
- US work authorization
- Paid holidays
- Disability insurance
Quick Apply
Legal Trial Assistant, District Attorney's Office
Androscoggin County —Lewiston, ME
- $20.92 - $23.55 an hour
- Full-time
- Mid-level
- Front desk
- Typing
- Free parking
- Wellness program
Quick Apply
6d
Human Resources Director
Immigrant Legal Advocacy Project —Portland, ME
- $89,116 - $99,725 a year
- Email
- Hybrid work
- Research
- 8 years
- Analysis skills
- Paid parental leave
- Disability insurance
Quick Apply

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Jud Adm Asst To The Trial Courts (#465)
State of Maine Judicial Branch —Lewiston, ME
This may include: opening and distributing mail addressed to Judicial Officers, screening and answering incoming telephone calls, and providing general…
$24.12 - $32.65 an hour

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Legal Assistant
EOG Resources —New Albany, OH
Assist attorneys, legal assistants and executive assistants with processing of invoices. Work as a team player with other Legal Department assistants and…
Executive Assistant
National Church Residences —Dublin, OH
Responsible for answering and returning telephone calls to the General Counsel and the legal department 800-number. Prepare and review expense reports.
Quick Apply
9d

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Executive Legal Assistant

Malloy/Bell
Auburn, ME

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Job Details

$32 - $37 an hour

Qualifications

Research

Full Job Description

Malloy/Bell is seeking an experienced Executive Legal Assistant to become a key member of our team in Auburn, Maine.

We are a growing law firm serving individuals, families, and businesses in matters involving business and commercial transactions, real estate, estate planning, probate, and related legal needs. We are building a modern, high-touch practice centered on excellent legal work, responsive client service, and strong systems.

We are looking for an experienced administrative professional who takes genuine satisfaction in making things run well.

This is not simply a front-desk position or an entry-level legal assistant role. The person we hire will be a trusted operational partner to our attorneys, paralegals, and firm leadership—someone who anticipates needs, keeps details from falling through the cracks, and takes ownership of administrative work from beginning to end.

Compensation:

$32 - $37 hourly

Responsibilities:

What You'll Do

Your responsibilities will include:

Manage attorney calendars, scheduling, and day-to-day coordination.
Communicate professionally with clients by telephone, email, and in person.
Coordinate client meetings, document signings, follow-ups, and administrative next steps.
Open and maintain client matters and keep electronic and physical files organized.
Maintain accurate client, contact, matter, and entity information in Clio and other firm systems.
Assist with business entity administration, including annual reports and recurring corporate filings.
Track payments, approvals, signatures, filing status, and outstanding client items.
Assist with billing, retainers, and payment-related administrative follow-up.
Prepare, scan, save, organize, and retrieve documents and correspondence.
Support attorneys and paralegals with document gathering, administrative research, and matter preparation.
Help maintain and improve recurring workflows, templates, checklists, and administrative systems.
Anticipate what needs to happen next and help keep attorneys, clients, and matters moving.

Qualifications:

Who We're Looking For:

You may have worked as an executive assistant, experienced legal assistant, senior administrative professional, office administrator, or in another role requiring you to keep busy professionals and complicated workflows organized.

Prior law firm or comparable professional services experience is preferred.

More important than a particular job title, we are looking for someone who brings:

Several years of progressively responsible administrative experience.
Exceptional organization and attention to detail.
Strong follow-through and a demonstrated ability to carry assignments through completion.
Good judgment about priorities, urgency, communication, and when to ask questions.
Professional and confident client service skills.
Strong technology skills and comfort working with Microsoft Word, Excel, Adobe, databases, templates, shared files, and modern office systems.
The ability to manage multiple priorities without losing track of details.
Discretion and sound judgment when handling confidential information.
A calm, practical approach in a busy professional environment.
A willingness to take ownership, solve problems, and help the team succeed.

Experience with Clio or other law-practice-management software is helpful but not required. An ability and willingness to learn new technology is essential.

About Company

Why Malloy/Bell?

We are building a modern, high-touch Maine law firm through the merger of two successful solo attorney practices. We have a strong base of business, real estate, estate planning, entity formation, and merger/acquisition work.

We care about quality, responsiveness, and doing excellent work without accepting needless chaos or outdated ways of working.

We are in an important growth stage and are investing in the right people, systems, and structure to support that growth.

Our small team manages a practice that is the size of many larger firms, and we are looking for "A" players who are willing to put in the hard work to get the job done with a sense of urgency and who will be well compensated for their effort.

Quick Apply

Refine Your Search

executive legal assistant jobs in maine

Executive Legal Assistant

Jud Adm Asst To The Trial Courts (#465)

Executive Assistant

SC/VB Assistant Clerk (#621)

SC/VB Assistant Clerk (#200025218)

House Manager & Personal Assistant

Assistant United States Attorney (Criminal)

Courtroom Technology Assistant (#734)

Courtroom Technology Assistant (#762)

Executive Admin Assistant

Administrative Assistant to the Superintendent, Director of Curriculum, and Board of Directors

Executive Administrative Assistant

Senior Energy Storage Project Manager - Preconstruction

Legal Trial Assistant, District Attorney's Office

Human Resources Director

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