Top 41 Executive assistant Jobs in Maitland Fl

Executive Assistant
Thales —Orlando, FL
- $52,871 - $98,640 a year
- Full-time
- Background check
- Microsoft Outlook
- Mid-level
- Health savings account
- AD&D insurance
Executive Assistant
Hillpointe —Winter Park, FL
- Microsoft Excel
- Microsoft Outlook
- 5 years
Quick Apply
Executive Assistant
Hedrick Brothers Construction —Winter Park, FL
- Full-time
- Microsoft Outlook
- 5 years
- Mid-level
- Profit sharing
- Paid parental leave
Quick Apply
13d
Executive Assistant II
Hilton Grand Vacations —Orlando, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Health insurance
- Dental insurance
Executive Team Coordinator I
Nemours —Orlando, FL
- Full-time
- 5 years
- Urgent Care
- Research
13d
Executive Assistant
Paul Davis Restoration of Central Florida —Orlando, FL
- $60,000 - $75,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
Quick Apply
Executive Assistant
RONALD MCDONALD HOUSE CHARITIES OF CENTRAL FLORIDA INC —Orlando, FL
- Weekends as needed
- Microsoft Outlook
- Writing skills
- Research
Quick Apply
Creative Assistant
Edgefactory Inc. —Orlando, FL
- $65,000 a year
- Weekends as needed
- Mid-level
- Office
- Bachelor's degree
Quick Apply
Executive Administrator
The Sharing Center —Longwood, FL
- $55,000 - $60,000 a year
- Weekends as needed
- Background check
- Hospitality
- Customer service
- Health insurance
- Dental insurance
Quick Apply
1d
Executive Operations & Finance Coordinator
The CFO Portal —Orlando, FL
- $55,000 - $65,000 a year
- Full-time
- Hybrid work
- Mid-level
- Finance
- Business development
- Opportunities for advancement
- Flexible schedule
Quick Apply
Executive Administrative Assistant
Harris Civil Engineers —Orlando, FL
- $23 - $26 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Executive Assistant
The Monster Group —Orlando, FL
- Full-time
- Mid-level
- Office
- In-person
Quick Apply
Personal Assistant
Sharifstone —Orlando, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Quick Apply
12d
Executive Assistant & Listing Manager to CEO
The Asa Team —Orlando, FL
- $70,000 - $85,000 a year
- Weekends as needed
- Mid-level
- Office
- Organizational skills
Quick Apply
2d
Executive Assistant
eM Theory LLC —Longwood, FL
- From $18 an hour
- Part-time
- Hybrid work
- Mid-level
- Reliable transportation
- Flexible schedule
Quick Apply
2d
Executive Assistant & Office Mgr
Park Square Homes —Orlando, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Paid parental leave
- Health insurance
Quick Apply
2d
Executive Assistant
Quest National Services —Orlando, FL
- Full-time
- Microsoft Outlook
- Writing skills
- Mid-level
Quick Apply
Executive Assistant
US Federal Solutions —Alafaya, FL
- Full-time
- Research
- Office
- Bachelor's degree
- AD&D insurance
- Disability insurance
Quick Apply
Senior Specialist, Senior Executive Assistant
The Bank of New York Mellon Corporation —Lake Mary, FL
- Full-time
- Microsoft Outlook
- Research
- High school diploma or GED
AI-Savvy Executive Assistant (Family Office)
Phoenix Property Group —Orlando, FL
- $45,760 - $52,000 a year
- Full-time
- Mid-level
- Office
- In-person
Quick Apply

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Executive Assistant

Thales -
Orlando, FL

Apply Now

Job Details

Full-time
$52,871 - $98,640 a year

Benefits

Health savings account
AD&D insurance
Paid holidays
Dental insurance
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
Life insurance
Retirement plan
Pet insurance

Qualifications

Microsoft Outlook
Business travel arrangements
Spreadsheets
Executive administrative support

Full Job Description

Location: Orlando, United States of America

Thales people architect solutions that enable two-thirds of planes to take off and land safely. We create in-flight entertainment systems that engross 50 million fliers every year and we develop the avionics that control the world’s largest commercial aircrafts. Our simulators train the next generation of pilots for fighter jets, transporters and search and rescue helicopters. And, together, each and every member of our aerospace team makes a difference.

When you rely on airlines to connect you in flight, you rely on Thales. In an increasingly fast paced world, we make the unpredictable, predictable by connecting and entertain passengers to make your life better. Combining a diversity of talents, we master the decisive moments that matter to passengers and airlines. Whatever it takes.

Executive Assistant

Orlando, Florida (Hybrid)

This role will be based in Melbourne, Florida to start, and is expected to move to Orlando, Florida around September 2026.

Position Summary

Thales is seeking an Executive Assistant in Orlando, Florida. In this role, you will provide executive and administrative support to Executive Committee (ExCom) members. Your support assignment, under general supervision and acting on your own initiative,will include advanced, diversified and confidential duties, responding to requests for information on a wide range of topics and preparing information (reports, presentations, correspondence, etc.) as requested, scheduling appointments, maintaining calendars, and making travel arrangements. The work requires some analysis, creativity and independent judgement. Assignments may involve work of a confidential or complex nature, which require discretion, tact and diplomacy as well as practical knowledge of practices and procedures of the function(s) supporting and knowledge of corporate policy. Due to the visibility of the position, you will need to work well with all levels of company staff, as well as executives and support in customer and partner organization

Key Areas of Responsibility

Provide support to assigned executive leadership to create and/or edit presentations, reports, spreadsheets, letters and other communications as needed (e.g. KPIs and dashboard/reports for business or operational review and EXCOM meetings, Region, Global Business Unit and Group reporting)

Prepare all meeting and workshop logistics for assigned executive leadership including video conference, conference room scheduling, catering, agenda creation, collection and distribution of meeting materials, room set up and clean up
Calendar management of active calendars, which involves resolving multiple conflicts (calendar management may include management of some personal appointments that may conflict with business related meetings)
Coordinate and arrange complex travel plans (domestic and international), creating itineraries and agendas
Create and submit expense reports, as well as monitor reports submitted by the Executive’s Direct Reports and notify the Executive of any concerns related to compliance with Company Expense policies
Proactively compile any materials for upcoming meetings in order for assigned executive leadership to be prepared
Actively participate in planning and coordinating corporate visitors and customers

Minimum Qualifications

High school diploma or GED equivalent with a minimum of 6-8 years’ experience assisting at the senior leadership level in a fast-paced environment or Bachelor’s degree with minimum 3-5 years’ of related experience, or Associates degree with 4-6 years of related experience.

Proficient in Outlook, MS Office (Excel, Word, PowerPoint) and working knowledge of other general office equipment
Experience with travel scheduling and expense tools
Strong attention to detail, time management, and organizational skills with a keen sense of urgency about solving problems and seeing work through completion
Excellent written and verbal communication skills with the ability to express ideas clearly and concisely with different levels within the organization
Demonstrated business acumen to understand Leader’s priorities in order to properly arrange tasks in a dynamic environment with frequent interruptions and changing deadlines

Special Position Requirements

Applicants must be legally authorized to work in the United States for any employer at the time of hire. This position is not eligible for visa sponsorship or for assuming sponsorship of an employment visa now or in the future.

This position will require successfully completing a post-offer background check. Qualified candidates with [a] criminal history will be considered and are not automatically disqualified, consistent with federal law, state law, and local ordinances.

Thales champions inclusion and we believe diversity strengthens the fabric of our culture. Thales is an Equal Opportunity Employer, including disability/veterans.

If you need an accommodation or assistance in order to apply for a position with Thales, please contact us at [email protected].

The reference Total Target Compensation (TTC) market range for this position, inclusive of annual base salary and the variable compensation target, is between

Total Target Cash (TTC) 52,871.00 - 98,640.00 USD Annual

This reflects how companies in a similar industry and geographic region generally pay for similar jobs. This range helps the Company make pay decisions as one data point among many. Where a position falls within this range is also dependent on other factors including – but not limited to – the employee’s career path history, competencies, skills and performance, as well as the company’s annual salary budget, the customer’s program requirements, and the company’s internal equity. Thales may offer additional benefits and other compensation, depending on circumstances not related to an applicant’s status protected by local, state, or federal law.

(For Internal candidate, if you need more information, please raise HR request through MyThales)

Thales provides an extensive benefits program for all full-time employees working 30 or more hours per week and their eligible dependents, including the following:

Elective Health, Dental, Vision, FSA/HSA, Voluntary Life and AD&D, Whole Group Life w/LTC, Critical Illness, Hospital Indemnity, Accident Insurance, Legal Plan, Identity Theft, and Pet Insurance

Retirement Savings Plan after 30 days of employment with a company contribution and a match, and with no vesting period
Company paid holidays and Paid Time Off
Company provided Life Insurance, AD&D, Disability, Employee Assistance Plan, and Well-being Program

Apply Now

Refine Your Search

executive assistant jobs in maitland fl

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant II

Executive Team Coordinator I

Executive Assistant

Executive Assistant

Creative Assistant

Executive Administrator

Executive Operations & Finance Coordinator

Executive Administrative Assistant

Executive Assistant

Personal Assistant

Executive Assistant & Listing Manager to CEO

Executive Assistant

Executive Assistant & Office Mgr

Executive Assistant

Executive Assistant

Senior Specialist, Senior Executive Assistant

AI-Savvy Executive Assistant (Family Office)

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