Top 45 Front office manager Jobs in Marco Island, Fl

Office Manager/Administrative Assistant
The Immokalee Foundation Inc —Naples, FL
- Google Workspace
- Inventory management
- Writing skills
11d
Front Office Manager
The Hideout Storage Park —Naples, FL
- $20 an hour
- Part-time
- Mid-level
- Office
- In-person
Quick Apply
20h
Office Manager
Leadwell HQ —Naples, FL
- $26.33 - $31.70 an hour
- Full-time
- Private practice
- Dental office
- Mid-level
- Paid holidays
- Paid time off
Quick Apply
Office Coordinator - Law Firm
Stouffer Legal —Naples, FL
- $50,000 - $60,000 a year
- Full-time
- Background check
- Hospitality
- Microsoft Outlook
- Paid training
- Paid holidays
Quick Apply
Assistant Front Desk Manager
Edgewater Beach Hotel —Naples, FL
- $45,000 - $55,000 a year
- Weekends as needed
- Mid-level
- Hotel
- Continuous improvement
- Health insurance
- Dental insurance
Quick Apply
Assistant Hotel Manager
American Cruise Lines —Marco Island, FL
- Full-time
- Bar
- Sales
- Military
- Dental insurance
- Vision insurance
Quick Apply
Office Manager
D4C Dental Brands, Inc. —Naples, FL
- 5 years
- Office
- Master's degree
- On-the-job training
Quick Apply
Concierge Part Time - Year Round - Senior Independent Living
Discovery Village at Naples - AL —Naples, FL
- $17 an hour
- Part-time
- Background check
- Computer literacy
- Administrative experience
- Paid training
- Paid holidays
Quick Apply
Assistant Property Manager LCAM
SEACREST SOUTHWEST —Naples, FL
- $70,000 a year
- Writing skills
- Mid-level
Quick Apply
Lead Front Desk
Riverchase Dermatology —Naples, FL
- Full-time
- HIPAA
- Mid-level
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Front Desk Agent
Courtyard By Marriott Naples —Naples, FL
- $18 an hour
- Full-time
- English
- Hotel
- US work authorization
- Paid holidays
- Health insurance
Quick Apply
6d
Store Manager 5359
Extra Space Management, Inc —Naples, FL
- $19.75 - $20.00 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Wellness program
- Health savings account
Quick Apply
General Manager
Best Western Naples Inn & Suites —Naples, FL
- Weekends as needed
- Hotel
- Ability to lift 50 pounds
- Driver's License
- Disability insurance
- Dental insurance
Quick Apply
Clubhouse Manager
PORT32 Marinas —Naples, FL
- Weekends as needed
- Bar
- Sales
- ServSafe
- Health insurance
- Dental insurance
Quick Apply
Assistant Store Manager 5359
Extra Space Management, Inc —Naples, FL
- $17.50 - $18.25 an hour
- Full-time
- High school diploma or GED
- Driver's License
- 1 year
- Wellness program
- Health savings account
Quick Apply
Medical Receptionist
Naples Orthopedics Inc —Naples, FL
- Full-time
- Computer literacy
- Typing
- Communication skills
- Health insurance
- Paid time off
Quick Apply
Assistant Dental Office Manager
Aspen Dental —Naples, FL
- $18 - $24 an hour
- Full-time
- Dental office
- High school diploma or GED
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
Concierge
Discovery Village at Naples - AL —Naples, FL
- $14 an hour
- Full-time
- Background check
- Computer literacy
- Administrative experience
- Paid training
- Paid holidays
Quick Apply
Front Desk Clerk
Vanderbilt Beach Resort —Naples, FL
- $17 - $19 an hour
- Part-time
- Computer literacy
- Basic math
- Office
Quick Apply
6d
Group Reservations Coordinator
LaPlaya Beach & Golf Resort, a Noble House Resort —Naples, FL
- $23 - $25 an hour
- Full-time
- Microsoft Outlook
- Writing skills
- English
- Health insurance
- Dental insurance
Quick Apply
1d

I want to receive the latest job alert for front office manager in marco island, fl

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

front office manager jobs near marco island, fl

Office Manager/Administrative Assistant

The Immokalee Foundation Inc -
Naples, FL

Apply Now

Job Details

11 days ago

Qualifications

Google Workspace
Confidential information handling
Google Sheets
Google Docs
Office activity coordination
Phone communication
Writing skills
High school diploma or GED
Video conferences (communication methods)
Managing executive calendars
Physical document handling
Technical Proficiency
File organization

Full Job Description

Description:

The Naples Office Manager/Administrative assistant, reporting to the Chief Financial Officer, is responsible for optimizing office operations and providing administrative support for the Foundation's President & CEO. The ideal employee is highly proactive, takes initiative, and highly intuitive. To be successful in this role, the employee must take personal ownership, possess a high level of accountability, communicate exceptionally well, and create efficiency for the office and ease of doing business for the President & CEO.

Essential Functions:

Daily attendance and punctuality are an important responsibility of all Immokalee Foundation employees and therefore considered an essential function for all positions. In addition:

CEO Administrative Support (35%)

Manage CEO's calendar, schedule meetings, coordinate travel, and support preparation for internal and external engagements
Draft, edit, and prepare professional-level correspondence, presentations, and reports on behalf of the CEO
Coordinate logistics for board meetings, leadership team events, and high-profile stakeholder visits
Act as liaison between the CEO and internal departments, board members, donors, and community partners
Maintain secure digital and physical filing systems for executive records, correspondence, and institutional documents

Office Management & Facility Maintenance Support (20%)

Monitor general office cleanliness and coordinate with cleaning services as needed.
Manage supply inventory and restock office materials (e.g., paper, snacks, printer ink).
Submit and follow up on building maintenance requests.
Assist with workspace setup for new employees or office rearrangements.

Finance and Accounting Administrative Support (15%)

Input data into accounting systems as directed by the CFO.
Daily banking activities, deposits.
Prepare checks if needed.

Philanthropy & Grant Administrative Support (15%)

Generate and mail donor acknowledgment letters.
Update donor database (Raiser’s Edge) with contact, gift, and event data.
Assist with planning and execution of donor events and board meetings.
Support the grant process by maintaining and updating the grants calendar in Google Docs and add due dates/deadlines to the Director of Grant's calendar and other required staff members, especially Marketing and Finance calendars.
Track submitted grant information for future reporting and renewals.

IT and Technology Coordination (15%)

Serve as primary contact with external IT providers for troubleshooting and maintenance.
Track tech inventory and coordinate the distribution of devices.
Support staff with conference room AV, Zoom/Teams setup, and tech use.
Coordinate renewals for software licenses and user access needs.

Requirements:

Education:

High School Diploma/GED Required. Associate's Degree Preferred

Experience:

Three to seven years of office management and administrative experience.

Essential Skills:

Software proficiency: Using programs like Microsoft Office (Word, Excel, PowerPoint), Microsoft 365, and Google Workspace to create documents and spreadsheets.
Calendar and schedule management:
Planning appointments, booking travel, and organizing meetings without conflicts.
Communication: Writing clear emails, speaking politely on the phone, and listening well to persons at multiple levels and differing environments.
Record keeping: Filing digital and physical documents so information is easy to find.
Time management: Juggling multiple duties and finishing tasks before deadlines arrive. Ability to prioritize and reprioritize with minimal to no direction.

Personal Qualities:

Attention to detail: Catching small mistakes in reports or messages before they cause bigger issues.
Organized: Having a clear system to manage your time, space, and tasks so work can be done efficiently and with less stress.
Discretion and confidentiality: Keeping sensitive company and personal information safe and private.
Problem-solving: Resourceful. Thinking fast to fix unexpected challenges, like tech glitches or scheduling mix-ups.
Adaptability: Staying calm and changing plans quickly when office priorities shift.
Professionalism: Acting as a warm, welcoming face and voice for the business during every interaction.
Intuitive: Ability to look beyond what's directly in front of you and anticipating the needs of the office and the President & CEO.
Courage: Having the ability to ask questions, make recommendations and bringing issues to management's attention.

Preference to Collier County/Naples residents due to facilities responsibilities.

Apply Now

Refine Your Search

front office manager jobs in marco island, fl

Office Manager/Administrative Assistant

Front Office Manager

Office Manager

Office Coordinator - Law Firm

Assistant Front Desk Manager

Assistant Hotel Manager

Office Manager

Concierge Part Time - Year Round - Senior Independent Living

Assistant Property Manager LCAM

Lead Front Desk

Front Desk Agent

Store Manager 5359

General Manager

Clubhouse Manager

Assistant Store Manager 5359

Medical Receptionist

Assistant Dental Office Manager

Concierge

Front Desk Clerk

Group Reservations Coordinator

I want to receive the latest job alert for front office manager in marco island, fl

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected