Top 49 Accounts payable administrative assistant Jobs in Miami Lakes, Fl

Executive Assistant
A Customs Brokerage, Inc —Doral, FL
- $57,000 - $65,000 a year
- Full-time
- Microsoft PowerPoint
- Microsoft Excel
- Research
- Health insurance
- Dental insurance
Quick Apply
1d
Administrative Assistant - II
CTS Engineering, Inc. —Fort Lauderdale, FL
- From $49,920 a year
- Weekends as needed
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
FirstService Residential —Key Biscayne, FL
- $19 - $21 an hour
- Extended hours
- 5 years
- Computer literacy
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Fiscal Assistant
Hialeah —Hialeah, FL
- $33,823.14 - $63,789.96 a year
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
Records Specialist (City of Pembroke Pines Police Department)
FC SERVICES LLC —Pembroke Pines, FL
- $20 an hour
- Full-time
- Basic math
- English
- Office
- Disability insurance
- Health insurance
Quick Apply
2d
Clerical Specialist - City of Pembroke Pines Charter School
FC SERVICES LLC —Pembroke Pines, FL
- Full-time
- School experience
- Computer literacy
- English
- Disability insurance
- Health insurance
Quick Apply
3d
Bookkeeper/Administrative Assistant
LV Event Designs —Miami Gardens, FL
- $25 - $30 an hour
- Full-time
- Spanish
- Mid-level
- Finance
- Paid time off
- 401(k) matching
Quick Apply
Code Enforcement Administrative Assistant
FC SERVICES LLC —Pembroke Pines, FL
- $18.50 an hour
- Full-time
- Computer literacy
- Basic math
- English
- Disability insurance
- Health insurance
Quick Apply
Accounts Payable Administrative Assistant
Stellar Human Resource Services LLC —Miami, FL
- Part-time
- SharePoint
- Entry level
Quick Apply
Accounting Coordinator / Accounting Assistant
F.R. Aleman and Associates, Inc —Doral, FL
- $22 - $24 an hour
- Full-time
- Microsoft Word
- Spanish
- Microsoft Outlook
- Health savings account
- Disability insurance
Quick Apply
Administrative Assistant - Restaurant Group
Francisca Chicken II llc —Doral, FL
- $900 a week
- Full-time
- Spanish
- Google Workspace
- English
Quick Apply
7d
Administrative Assistant
University of Miami —Coral Gables, FL
- Full-time
- Microsoft Word
- Inventory management
- 5 years
Bookkeeper/Administrative Assistant
Zephyr Yacht Solutions —Fort Lauderdale, FL
- $25 an hour
- Part-time
- English
- Mid-level
- Office
- Flexible schedule
Quick Apply
4d
Bookkeeper/Administrative Assistant
GFG FAMILY OFFICE SERVICES —Miami, FL
- From $58,000 a year
- Full-time
- Spanish
- Microsoft Outlook
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
4d
Administrative Coordinator
Sundance Beverage Company —Miami, FL
- Full-time
- Microsoft Outlook
- Basic math
- Office
Quick Apply
2d
Administrative Assistant & Pharmaceutical Operations Technician
Darmerica LLC —Davie, FL
- $48,000 - $55,000 a year
- Email
- Background check
- Customer service
- Bachelor's degree
- Health insurance
- Paid time off
Quick Apply
9d
Executive Operations Administrator
The University of St. Augustine for Health Sciences —Miami, FL
- $79,300 - $111,510 a year
- Weekends as needed
- Microsoft Word
- School experience
- Microsoft Outlook
- Paid holidays
- Disability insurance
Administrative Specialist – A/P & A/R
WORLD CLASS SOLUTIONS —Doral, FL
- $24 - $26 an hour
- Part-time
- Spanish
- English
- Mid-level
Quick Apply
12d
Administrative Assistant
Metropolis Technologies —Miami, FL
- Full-time
- Microsoft Excel
- Office
- Organizational skills
Assistant Curator - Education - 994151
Nova Southeastern University —Fort Lauderdale, FL
- Weekends as needed
- Background check
- Microsoft Outlook
- Word processing
- Health insurance
- Dental insurance
1d

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Executive Assistant

A Customs Brokerage, Inc -
Doral, FL

Quick Apply

Job Details

Full-time
$57,000 - $65,000 a year
1 day ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Referral program

Qualifications

Microsoft PowerPoint
Teamwork
Confidential information handling
Microsoft Excel
Accounts payable
Tooling
Spreadsheets
Executive administrative support
Employee relationship building
Bachelor's degree
Financial record maintenance
Accounting
Accounting and finance experience
Business Administration
Productivity software
AI-driven automation
AI
Automation tools
Time management

Full Job Description

Executive Assistant

About the Role

At A Customs Brokerage, we prioritize innovation, collaboration, and excellence in all we do. As a leading customs house broker and freight forwarding company, we are dedicated to empowering our team members to reach their full potential while making a meaningful impact. Our core values guide our decisions, ensuring we maintain integrity and deliver passionate, committed concierge service. If our values resonate with you, we invite you to apply and join our family!

We are seeking a highly organized, proactive, and professional Executive Assistant to serve as a strategic execution partner to our executive leadership team. This role goes beyond traditional administrative support and serves as a strategic partner who leverages technology, automation, and AI-powered tools to improve executive productivity, streamline workflows, and enhance decision-making.

In addition to providing high-level administrative support, this role is responsible for protecting executive focus, improving decision flow, driving follow-through, and creating leverage so leaders can remain focused on the work that has the greatest impact. This role is ideal for an experienced executive support professional who thrives in a fast-paced environment, exercises sound judgment, uses technology intelligently, and can manage multiple priorities with discretion and efficiency.

What You'll Do

Executive Support

Provide high-level administrative support to members of the leadership team.
Manage a complex and dynamic calendar, scheduling meetings, appointments, and executive commitments.
Coordinate travel arrangements, itineraries, and travel-related materials.
Prepare expense reports, correspondence, presentations, and other executive documents.
Track key action items, initiatives, and follow-up activities across the executive team.
Monitor and manage incoming communications, prioritizing issues that require executive attention.
Anticipate needs and proactively address challenges before they arise.

Strategic Executive Partnership

Protect executive focus and time by actively filtering meetings, communications, requests, and competing demands based on strategic priorities.
Exercise independent judgment and decision-making authority within defined parameters, resolving routine matters without unnecessary executive involvement.
Serve as an accountability and execution partner by tracking commitments, decisions, priorities, deadlines, and deliverables through completion.
Identify bottlenecks, risks, and stalled initiatives and proactively coordinate resolution before executive intervention becomes necessary.
Prepare strategic pre-briefs for key meetings, including relevant context, objectives, outstanding issues, decisions required, and recommended next actions.
Identify delegation opportunities and work that should be removed from executive leadership so leaders remain focused on their highest-value priorities.
Build and document repeatable systems, workflows, SOPs, and coverage plans that create operational continuity and reduce single points of failure.
Use AI and automation tools effectively for research, summarization, drafting, meeting preparation, information synthesis, workflow automation, and executive decision support while applying appropriate human judgment and discretion.

Communication & Relationship Management

Act as a liaison between executive leadership, employees, clients, vendors, and government agencies.
Facilitate effective communication across departments and with external stakeholders.
Build and maintain relationships that support organizational success.
Support executive communications and follow-up on strategic initiatives.

Project & Meeting Coordination

Coordinate executive and leadership meetings, including agenda preparation, meeting logistics, note-taking, and action item tracking.
Conduct research and gather information to support presentations, reporting, and executive decision-making.
Assist with special projects and company initiatives that span multiple departments and business functions.
Ensure follow-through on key priorities and deliverables across the executive team.

What We're Looking For

Required Qualifications

Bachelor’s degree in business administration, or a related field, or an equivalent combination of education and experience..
Minimum of 5 years of experience supporting executives.
Advanced proficiency with Microsoft Office Suite.
Demonstrated proficiency using AI-enabled productivity tools and automation to improve executive effectiveness and workflow efficiency.
Exceptional written and verbal communication skills.
Strong organizational and time-management abilities with meticulous attention to detail.
Proven ability to manage confidential information and exercise sound judgment.
Ability to prioritize competing demands and meet deadlines in a fast-paced environment.
Strong interpersonal skills and relationship-building capabilities.
Self-motivated, resourceful, and able to work independently while collaborating effectively with others.
Some experience in accounting, bookkeeping, finance administration, accounts payable/receivable.

Preferred Qualifications

Experience in the NVOCC, freight forwarding, logistics, customs brokerage, or transportation industry.
At least 2 years of industry-specific experience supporting senior leadership.

What Makes You Successful

You are proactive, adaptable, and solutions-oriented.
You remain calm and effective under pressure.
You think in outcomes rather than tasks and are comfortable respectfully challenging priorities, surfacing risks, and recommending better ways to work.
You can balance multiple priorities while delivering excellent results.

Why Join Us?

You'll play a critical role in supporting executive leadership and helping drive organizational success. This is an opportunity to work closely with senior leadership, contribute to meaningful initiatives, and make a visible impact across the organization.

Apply today if you're a highly organized executive support professional who wants to operate as a trusted strategic partner - protecting leadership focus, creating leverage, and helping turn priorities into results.

Job Type: Full-time

Pay: $57,000.00 - $65,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Referral program
Vision insurance

Experience:

Microsoft Excel: 3 years (Required)
Microsoft Powerpoint: 3 years (Required)
Time management: 3 years (Required)
Logistics & Accounting: 2 years (Required)
AI Tools: 2 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

accounts payable administrative assistant jobs in miami lakes, fl

Executive Assistant

Administrative Assistant - II

Administrative Assistant

Fiscal Assistant

Records Specialist (City of Pembroke Pines Police Department)

Clerical Specialist - City of Pembroke Pines Charter School

Bookkeeper/Administrative Assistant

Code Enforcement Administrative Assistant

Accounts Payable Administrative Assistant

Accounting Coordinator / Accounting Assistant

Administrative Assistant - Restaurant Group

Administrative Assistant

Bookkeeper/Administrative Assistant

Bookkeeper/Administrative Assistant

Administrative Coordinator

Administrative Assistant & Pharmaceutical Operations Technician

Executive Operations Administrator

Administrative Specialist – A/P & A/R

Administrative Assistant

Assistant Curator - Education - 994151

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