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Accounts Receivable Specialist

Behm Consulting LLC
Milwaukee, WI

Quick Apply

Job Details

Full-time
From $31 an hour
1 day ago

Benefits

Paid holidays
Health insurance
Paid time off
Employee stock ownership plan
Opportunities for advancement
Retirement plan

Qualifications

Customer communication
Cash application
Account troubleshooting
Spreadsheets
Financial issue resolution
Aged receivables report
Invoice reconciliation
Accounting and finance experience
Productivity software
Invoice dispute resolution
Cash allocation
Collections account management

Full Job Description

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Accounts Receivable Specialist

Starting at $31/hour | Milwaukee, WI | Paper Machinery Corporation

Join a World-Class, Employee-Owned Manufacturing Company

Paper Machinery Corporation (PMC) is a global leader in designing and manufacturing advanced paperboard cup and container forming equipment. For more than 70 years, PMC has built a reputation for engineering excellence, innovation, quality, and exceptional customer support.

Our equipment is used by customers around the world, including some of the most recognized names in the foodservice and consumer packaging industries.

We're looking for an experienced Accounts Receivable Specialist to join our Accounting team. This is an important role for someone who enjoys working with customers, solving payment and billing issues, managing detailed invoicing, applying cash, and keeping accounts accurate and current.

If you're an experienced AR professional looking for a role where you can take ownership, work cross-functionally, and be part of a stable, employee-owned manufacturing company, we'd like to hear from you.

Position Overview

The Accounts Receivable Specialist will manage key functions across the accounts receivable and customer billing cycle, including invoicing, collections, cash applications, account reconciliations, and customer account maintenance.

You'll work closely with customers and internal teams including Sales, Service, Project Management, and Accounting to ensure invoices are accurate, payments are applied correctly, discrepancies are resolved quickly, and outstanding balances are collected on time.

This role is well suited for someone who enjoys both the numbers and the people side of accounting—you'll spend time analyzing accounts and reconciling transactions while also communicating directly with customers to resolve billing and payment issues.

What You'll Do

Accounts Receivable & Collections

Manage an assigned portfolio of customer accounts and monitor outstanding balances.
Review AR aging and proactively follow up on past-due invoices.
Contact customers regarding outstanding balances while maintaining professional, positive relationships.
Research and resolve billing disputes, payment discrepancies, short pays, and other account issues.
Document collection activity and maintain accurate customer account records.
Partner with Sales, Service, and other internal teams to resolve issues that may delay payment.
Escalate complex or high-priority collection issues as appropriate.

Cash Applications

Apply daily customer payments accurately and efficiently.
Research and resolve unapplied cash and payment discrepancies.
Match payments to invoices, credits, and customer accounts.
Reconcile customer accounts and investigate differences.
Communicate with customers and internal departments to identify the appropriate application of payments.

Invoicing & Billing

Prepare and process invoices for equipment sales, parts, and field service work.
Manage customer billing through customer portals and electronic invoicing systems.
Process progress billing, milestone billing, and installment invoices according to contract and customer requirements.
Review purchase orders, contracts, and billing terms to ensure invoices are accurate and compliant.
Research and resolve invoice rejections or customer billing questions.
Maintain accurate customer billing records and supporting documentation.

Reconciliations & Reporting

Perform customer account reconciliations and investigate discrepancies.
Monitor AR aging and provide collection reporting and metrics.
Assist with month-end close activities related to accounts receivable.
Maintain accurate accounting records and documentation.
Prepare reports and analysis for Accounting leadership.
Identify opportunities to improve AR processes, reduce outstanding balances, and increase efficiency.

Work Across the Business

Build strong working relationships with customers and internal teams.
Partner with Sales, Service, Project Management, and Accounting to resolve billing and payment issues.
Communicate clearly and professionally with both internal and external customers.
Contribute ideas and participate in continuous improvement initiatives within the Accounting department.

What We're Looking For

We're looking for an experienced AR professional who is organized, analytical, persistent, and comfortable communicating with customers.

Required

3+ years of experience in accounts receivable, collections, billing, cash applications, or related accounting functions.
Experience applying customer payments and resolving unapplied cash.
Experience with customer invoicing and account reconciliations.
Strong understanding of AR aging and collections processes.
Experience researching and resolving billing or payment discrepancies.
Strong attention to detail and accuracy.
Excellent written and verbal communication skills.
Strong organizational and time-management skills.
Proficiency with Microsoft Excel and Microsoft Office.
Ability to work independently, prioritize multiple responsibilities, and meet deadlines.

Preferred

Experience with an ERP or accounting system.
Manufacturing or industrial company experience.
Experience with capital equipment or large-ticket equipment invoicing.
Service or field-service billing experience.
Experience with customer billing portals.
Experience with progress, milestone, or installment billing.
Credit and collections experience.
Experience working with customer contracts and purchase orders.

Don't have manufacturing experience? That's okay. If you have strong AR, collections, cash application, and invoicing experience and are comfortable learning a new industry, we encourage you to apply.

Why Join PMC?

Starting Pay: $31/hour

At PMC, you'll be joining an established, employee-owned manufacturer where your work directly supports customers and the operation of the business.

We offer:

Starting pay of $31/hour
Comprehensive benefits package
Health insurance
Retirement plan
Paid time off
Paid holidays
Employee Stock Ownership Plan (ESOP)
Professional development and career growth opportunities
Collaborative team environment
Opportunity to work with customers around the world
A stable company with more than 70 years of manufacturing expertise
Clean, professional work environment

Why This Role?

This isn't simply a data-entry or invoice-processing position.

You'll have ownership of important parts of the AR process and will play a key role in getting invoices out accurately, bringing cash in on time, keeping customer accounts clean, and solving the issues that can get in the way of payment.

If you enjoy digging into an account, figuring out why something doesn't balance, talking with customers, and seeing a problem through to resolution, you'll have the opportunity to make a real impact in this role.

If you're an experienced AR professional looking for a stable opportunity with strong starting pay, meaningful responsibility, and an employee-owned company, apply today.

Equal Opportunity Employer

Paper Machinery Corporation is an Equal Opportunity Employer committed to providing a workplace free from discrimination and harassment. Qualified applicants are considered without regard to legally protected characteristics.

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Quick Apply

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J<meta charset="UTF-8">

Accounts Receivable Specialist

Join a World-Class, Employee-Owned Manufacturing Company

Position Overview

What You'll Do

Accounts Receivable & Collections

Cash Applications

Invoicing & Billing

Reconciliations & Reporting

Work Across the Business

What We're Looking For

Required

Preferred

Why Join PMC?

Starting Pay: $31/hour

Why This Role?

Equal Opportunity Employer