Top 10 Personal assistant Jobs in Mishawaka, In

Executive Assistant
Leaders Staffing, LLC —Elkhart, IN
- $35 - $38 an hour
- Full-time
- Customer service
- 5 years
- English
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Executive Assistant - Elkhart County
Kruggel Lawton CPAs —Elkhart, IN
- $25 - $35 an hour
- Overtime
- Background check
- Microsoft Outlook
- 5 years
- Health savings account
- Health insurance
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13d
Administrative & Fund Development Assistant
Mental Health Awareness of Michiana —South Bend, IN
- $19 - $23 an hour
- Part-time
- Hybrid work
- Bilingual
- Google Workspace
- Microsoft Outlook
- Flexible schedule
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10d
Real Estate Administrative Assistant
Burkey Real Estate —Granger, IN
- $35,000 - $60,000 a year
- Mid-level
- Communication skills
- Under 1 year
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Administrative Coordinator - Surgical Services
Beacon Health System —South Bend, IN
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Surgery
- 403(b) matching
- Health insurance
Executive Assistant - Sales & Marketing
Digger Specialties, Inc. —Bremen, IN
- Mid-level
- Office
- Communication skills
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Executive Assistant & Director of Special Projects - Police
City of South Bend —South Bend, IN
- $48,000 - $55,000 a year
- Background check
- Pass drug screening
- Office
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Administrative Assistant | Raclin Murphy Museum of Art
University of Notre Dame —Notre Dame, IN
Provide basic graphic design support for marketing campaigns and events by creating materials, including digital assets, social media graphics, flyers, and…
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Administrative Assistant
Avanti Flooring —South Bend, IN
*Answer phones, greet visitors, manage correspondence*. *Track incoming payments and follow up on overdue accounts*. *Reconcile AP statements monthly*.
From $26 an hour
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The Executive Assistant will serve as a trusted partner, ensuring seamless coordination across calendars, travel, communications, meetings, and special projects…
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Executive Assistant

Leaders Staffing, LLC -
Elkhart, IN

Quick Apply

Job Details

Full-time
$35 - $38 an hour

Qualifications

Confidential information handling
Interpersonal skills
Tooling
Customer service
Executive administrative support
English
Manufacturing facility experience
Bachelor's degree
AI-driven automation

Full Job Description

Executive Assistant

We are seeking a highly organized, tech-savvy, and proactive Executive Assistant to provide comprehensive support to our C-Suite executives. This role requires exceptional attention to detail, exemplary communication skills, and the ability to manage complex schedules, travel logistics, and confidential information with the utmost discretion. The ideal candidate will be a strategic partner, anticipating needs and ensuring the Leadership time is optimized for maximum impact.

The ideal candidate will have strong depth and breadth of experience in:

Executive Support

Manage and optimize the COO's calendar, including scheduling meetings, appointments, and travel.
Triage incoming email to ensure focus on top priorities, ensuring timely responses and follow-ups.
Serve as the primary point of contact between the COO and internal and external stakeholders.
Prepare and edit correspondence, communications, presentations, and other documents.
Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
Handle confidential and sensitive information with integrity and discretion.

AI-Driven Productivity & Digital Tools

Leverage AI tools (e.g., ChatGPT, Grammarly, x.ai, Calendly, etc.) to draft communications, synthesize meeting notes, automate recurring tasks, and streamline workflows.
Assist in preparing presentations and reports using data analytics tools and AI enhanced visualization platforms.

Travel & Logistics

Plan and coordinate complex domestic and international travel itineraries.
Arrange accommodations, ground transportation, and meeting logistics.
Prepare detailed travel briefs and ensure all travel-related documents are organized and accessible.
Monitor travel schedules and adjust plans as needed in real-time. Meeting & Event Coordination
Organize and support executive meetings, board meetings, and off-site events.
Prepare agendas, take minutes, and track action items.
Coordinate logistics for virtual and in-person meetings, including technology setup and catering.

Project & Office Management

Assist with special projects and initiatives as directed by the executive leadership team.
Liaise with other departments to ensure alignment and execution of executive priorities.
Maintain filing systems, databases, and contact lists.
Support the departmental budget, manage expense reporting, and track the budget for the executive office.

Experience Requirements

To qualify, ideal candidates should possess the following qualifications:

Bachelor’s degree or equivalent combination of education and experience.
A minimum of 5+ years of experience supporting C-level executives.
Experience with AI Productivity tools and a strong interest in emerging technologies.
High emotional intelligence, professionalism, decision-making and a proactive attitude.
Exceptional organizational and time-management skills.
Superb written and verbal communication abilities.
Proficiency in Microsoft Office Suite, Concur, and calendar management tools.
Ability to work independently, handle multiple priorities, and adapt to changing demands.
Elevated level of professionalism, discretion, and confidentiality

Employment Opportunity Details

This position is being offered as a temp-to-hire opportunity. Candidates will begin their employment through our staffing agency while demonstrating their skills, performance, and overall fit within the organization.

For the right candidate, this role will transition a permanent position. In fact, based on performance and business needs, candidates may be considered for direct hire in as little as a few weeks. This is an excellent opportunity for a motivated professional seeking a long-term career with a growing organization.

#DIRLS

Pay: $35.00 - $38.00 per hour

Education:

Bachelor's (Preferred)

Experience:

Concur: 5 years (Preferred)
Executive administrative support: 5 years (Preferred)
AI Tools: 3 years (Preferred)
Supporting C Level Executives: 5 years (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

personal assistant jobs in mishawaka, in

Executive Assistant

Executive Assistant - Elkhart County

Administrative & Fund Development Assistant

Real Estate Administrative Assistant

Administrative Coordinator - Surgical Services

Executive Assistant - Sales & Marketing

Executive Assistant & Director of Special Projects - Police

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