The Assistant Project Manager assists the Project Manager in managing all administrative and technical requirements for construction projects. Assists in all activities related to contract administration, change orders, submittals, procurement, project financials set-up and updates, and schedule to ensure projects are completed in a quality, profitable, safe and timely manner. Maintain constant focus on meeting/exceeding customer needs and expectations by supporting the Project Manager in all aspects of assigned projects.
Role Expectations
- Assists Project Manager to determine resources needed – people, tools, equipment, materials and internal services for each project.
- Assists with Preconstruction Services to prepare, review, and monitor information and reports related to all costs involved in assigned projects.
- Assists Project Manager with construction schedule and an organization and responsibilities matrix at the start of each project.
- Assists with creating and managing project budgets.
- Assists in preparing bid packages and subcontract scopes of work; set up subcontractor pre-work meeting, keep minutes and follow up.
- Complies with requirements of owner contracts (such as bonds, fees, notifications, schedules, reporting, and costs).
- Assists Project Manager in defining responsibilities for processing submittals including taking ownership of more difficult trades in cases of limited staff.
- Confirms all required paperwork from subcontractors and suppliers is completed at appropriately designated times before and during the project.
- Establishes relationships and communication tools as needed with suppliers and other key people to verify all materials, supplies, tools, equipment, and personnel are obtained and/or delivered when necessary.
- Communicates with all suppliers and subcontractors to be certain they understand performance standards related to predetermined schedules or plans and specifications. If performance problems occur, coordinate with the Project Manager regarding the appropriate actions to take with the subcontractor.
- Attend all mandatory periodic planning, progress, and close out meetings with project staff and other key people on project concerns, problems, and unexpected situations that may arise with subcontractors, suppliers, customer changes, etc.
- Compare progress to schedule, compare actual versus estimated cost, check compliance with plans and specifications, review any problems, and verify the quality of work being performed meets contract specifications and Company guidelines.
- Manage the project closeout process to settle all financial obligations, demobilize all resources, and transition the project to the customer.
Perform other related duties as needed
Our Core Values: P-L-A-N
We are committed to maintaining a culture where servant leadership, character, disciplined execution, and continuous learning are engrained. Our core values are:
People First - We care deeply for our teams, clients, and communities. Relationships are our foundation.
Lead with Integrity - We do what’s right, even when no one is watching. Character defines our culture.
Action-Oriented - We don’t sit back. We show up, take initiative, and push projects and people forward.
Never Stop Growing - We pursue growth with curiosity, excellence, and an entrepreneurial mindset.
Job Requirements
Education & Experience
- BS in Construction Management, Building Science, Engineering, or related field plus 4 to 6 years of experience in leadership positions on projects of various sizes preferred. A minimum of 7 years in the construction industry.
- Demonstrates leadership skills with ability and willingness to face challenges, solve problems, and motivate others.
- Ability to manage multiple activities/projects, meet multiple deadlines and network with staff, management and clients.
- Demonstrates proficiency using a personal computer (PC) and company communication tools, such as email, internet, and Microsoft products (e.g., Word, Excel, Office, Outlook).
- Excellent written and verbal communication skills.
- Detail oriented with excellent analytical skills.
Working Conditions
Normal professional office setting and some on-site field work. Evening and/or weekend work. Travel required. (Less than 50%)
Typical Physical Needs
Requires prolonged sitting, some bending, stooping and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment. Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports. May need to climb stairs, ladders and/or scaffolding and lift up to 30 lbs.
EEO Statement
Our company is an equal opportunity employer, and we look to fill every position with the best qualified person regardless of age, gender, race, religion, disability, or national origin. With our home office in Mobile, Alabama we recruit from all over the Southeast to find the right fit for every position.
Drug Free Workplace
We are an Alabama Drug Free Workplace, all prospective employees are subject to successful completion of pre-employment drug screen.
