Applications without a cover letter or with a general letter will not be considered. We don’t use AI to review candidates and ask that you do the same. We want to hear, in your words and voice, why you are interested in the position and organization and how your past experience aligns with and prepares you for this work.
Learn more and apply here: https://sustainablesolano.org/job-openings/
Operations Coordinator
Job Description
Job Purpose:
Sustainable Solano is a small, but dynamic and impactful nonprofit. Our impact and capacity are growing, together with the complexity of our internal operations. This is an entry-level position for a graduate of a business or accounting program who would like to help support and grow our organizational capacity, and an opportunity to grow with the organization for the right candidate. Preference will be given to those with lived experience in the communities we serve.
The Operations Coordinator is responsible for overseeing, coordinating and administering the records, systems and processes in the following areas of operation (according to the expected time allocation): 60% - financial operation, 15% - payroll, 10% - contract management, 10% - policies & procedures, 5% - other.
This is a full-time, non-exempt position reporting to the Executive Director; $26-28/hour based on experience and a benefit package that includes:
- Health, dental, and vision insurance
- 10 days PTO, 11 days paid holidays and 5 paid sick days per year
- Hybrid work option available after successful completion of the introductory period
- Opportunities for professional and personal growth, mentorship and support
- Advancement within the organization for the right candidate
The primary work location is Sustainable Solano’s office on Mare Island in Vallejo.
The role is supported by a contract bookkeeper who handles books and checks. The fiscal area of the operation is closely monitored and guided by the Board’s treasurer.
Responsibilities by Function:
Finance
- Perform monthly invoicing
- Process weekly accounts payable
- Process cash receipts
- Support program managers with budgeting and fiscal reporting, documentation and record keeping
- Perform various reporting tasks and maintain organization’s profiles at reporting systems (e.g. FRSP, ASAP, CalSaver, Bureau of Labor Statistics, etc.)
- Monitor and report on financial performance against budget
- Prepare monthly and annual financial reports
Payroll
- Solicit timesheets
- Maintain accurate employee files and PTO records
- Generate bi-monthly payroll
Contracts management
- Track organization’s contracts with suppliers, vendors, instructors, agencies, nonprofits, and other external partners.
- Ensure the contracts are properly documented, stored and maintained.
- Keep the database of contractors, including their performance, safety clearing, licenses and insurances.
- Work closely with program managers to ensure all contractors are in good standing according to current laws and regulations.
Policies & Procedures
- Keep track of all internal policies and procedures
- Maintain electronic files and hard copies of all current policies and procedures
- Work with the Executive Director on creating or updating policies and procedures
Other
- Monitor and maintain organizational trackers and milestones (KPIs)
- Perform ad hoc functions and activities to support operations
- Research and propose best practices that foster operational excellence
Essential Requirements
- College degree in finance, accounting, or related fields.
- Some experience in professional setting is highly desirable.
- Impeccable attention to detail, strong capacity to self-organize and self-motivate.
- Committed to continuous professional growth and development.
- Proficiency in Excel, knowledge of Quick Books desired.
- Patience, integrity and ability to manage priorities and workflow.
- Strong interpersonal skills.
Sustainable Solano is committed to equal employment opportunities and does not discriminate based on an individual’s race, sex, religion, color, national origin, ancestry, disability, medical condition, marital status, veteran status, sexual orientation, gender identity, age, or on any other basis prohibited by law.
Job Type: Full-time
Pay: $26.00 - $28.00 per hour
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Professional development assistance
- Vision insurance
Application Question(s):
- Have you read about working with Sustainable Solano at the following link and submitted your application with a cover letter? https://sustainablesolano.org/job-openings/
Work Location: Hybrid remote in Vallejo, CA
