Top 13 Executive assistant Jobs in Naples, Fl

Executive Assistant
Confidential —Naples, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health savings account
- Health insurance
Quick Apply
EXECUTIVE ADMINISTRATIVE ASSISTANT
AVOW INC —Naples, FL
- $65,000 - $75,000 a year
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- 403(b) matching
- Mileage reimbursement
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Executive Assistant
Quality Enterprises USA, Inc. —Naples, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Paid holidays
- Health insurance
Quick Apply
Executive Administrative Assistant - Horticulture
Naples Botanical Garden Inc —Naples, FL
- $22.36 - $24.04 an hour
- Background check
- Office
- 3 years
- Paid holidays
- Disability insurance
Quick Apply
4d
Administrative Assistant II
Florida Gulf Coast University —Fort Myers, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Personal Assistant Medical Office
Art of Medicine Pain Specialists, LLC —Naples, FL
- $18 - $25 an hour
- Full-time
- Background check
- Clean driving record
- Microsoft Excel
- 401(k)
- Paid time off
Quick Apply
Executive Reservations Services Coordinator
Marriott International, Inc —Marco Island, FL
- $21.93 an hour
- Full-time
- Sales
- Hotel
- High school diploma or GED
Executive Assistant to the President/ Direct Experience Required
Liberty Youth Ranch —Bonita Springs, FL
- Weekends as needed
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Upholstery Administrative Assistant
Jason's Drapes —Bonita Springs, FL
- From $16 an hour
- Part-time
- In-person
- Entry level
Quick Apply

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EXECUTIVE ADMINISTRATIVE ASSISTANT
AVOW INC —Naples, FL
Answers and screens phone calls professionally, takes accurate messages, and follows up as needed. Performs general administrative tasks, including filing,…
$65,000 - $75,000 a year
Quick Apply
Executive Assistant
Quality Enterprises USA, Inc. —Naples, FL
High school diploma required, bachelor's degree in business administration or related field preferred. Performs routine office tasks including maintaining CIO's…
Quick Apply

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Answer inquiries and screen telephone calls, visitors and incoming mail, direct technical inquires to the proper persons and personally respond to questions and…
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3d

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Executive Assistant

Confidential
Naples, FL

Quick Apply

Job Details

Full-time

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Tuition reimbursement
Paid time off
Parental leave
Employee assistance program
Vision insurance
401(k) matching
Professional development assistance
Life insurance
Referral program
Retirement plan

Qualifications

Teamwork
Customer service
Executive administrative support
Bachelor's degree
Communications
Time management

Full Job Description

Executive Assistant

A prestigious and fast-paced hospitality organization is seeking a polished, highly organized, and proactive Executive Assistant to support the CEO. This role is ideal for a resourceful professional who thrives in a dynamic environment and excels at managing executive priorities with discretion, professionalism, and efficiency.

The Executive Assistant will serve as a trusted partner to senior leadership, helping drive daily operations, executive communications, strategic initiatives, and board-level coordination. This individual will interact regularly with high-profile stakeholders, ownership groups, guests, and internal departments while maintaining the highest standards of confidentiality and service excellence.

This is an exceptional opportunity for a motivated professional looking to grow within the luxury hospitality, resort, or private club industry while gaining exposure to executive leadership and organizational strategy.

Key Responsibilities

Serve as the primary point of contact for the CEO’s office, ensuring all communications and interactions are handled professionally and confidentially.
Manage complex executive calendars, including meetings, travel arrangements, itineraries, and special events.
Coordinate executive communications, prioritize incoming requests, and facilitate timely follow-up actions.
Prepare, edit, and distribute polished correspondence, presentations, reports, and meeting materials.
Support executive leadership initiatives and collaborate cross-functionally with department heads and senior management.
Maintain confidential records, files, contracts, and operational documentation with accuracy and discretion.
Organize and coordinate executive meetings, leadership retreats, and strategic planning sessions.
Assist with expense tracking, invoice approvals, budget reporting, and office administration.
Manage conference room scheduling, board of directors arrangements, and executive office logistics.
Lead or support special projects and operational initiatives on behalf of executive leadership.
Identify opportunities to improve workflows, communication processes, and administrative efficiency.
Assist with preparation of board and committee meeting agendas, materials, minutes, and presentations.
Maintain executive and board calendars, reporting timelines, and governance documentation.
Coordinate travel, accommodations, and logistics for board members, executives, and VIP guests.
Support onboarding and orientation of new board members or executive stakeholders.
Maintain board portals, executive contact lists, and confidential governance records.
Serve as a professional liaison between executive leadership, ownership groups, guests, vendors, and internal teams.
Handle sensitive guest matters and executive-level requests with professionalism and urgency.
Support leadership communication initiatives and guest experience programs.
Assist with special events, executive functions, and VIP hospitality coordination.

Qualifications

Bachelor’s degree preferred in Business Administration, Hospitality Management, Communications, or a related field; equivalent experience considered.
Minimum of 5+ years of executive administrative support experience, preferably within hospitality, luxury services, hotels, resorts, private clubs, or a fast-paced corporate environment.
Exceptional organizational and time-management skills with the ability to manage multiple priorities simultaneously.
Ability to keep electronic files up to date and easily accessible.
Strong written and verbal communication skills with a polished and professional presence.
Demonstrated ability to handle confidential information with discretion and sound judgment.
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with scheduling and collaboration platforms preferred.
Ability to work independently, anticipate needs, and proactively solve problems in a fast-paced environment.
Flexibility to support occasional evening, weekend, or emergency operational needs when required.
High attention to detail and commitment to excellence.
Strong interpersonal skills with a hospitality-first mindset.
Ability to build effective relationships across all levels of the organization.
Professional demeanor with exceptional customer service instincts.

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Professional development assistance
Referral program
Retirement plan
Tuition reimbursement
Vision insurance

Application Question(s):

Please describe your experience working as an Executive Assistant.
Please list your expected pay range.
Please list your highest level of education.
Please explain your experience working with a board of directors / stakeholders.

Work Location: In person

Quick Apply

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executive assistant jobs in naples, fl

Executive Assistant

EXECUTIVE ADMINISTRATIVE ASSISTANT

Executive Assistant

Executive Administrative Assistant - Horticulture

Administrative Assistant II

Personal Assistant Medical Office

Executive Reservations Services Coordinator

Executive Assistant to the President/ Direct Experience Required

Upholstery Administrative Assistant

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