Company Description
The Community Foundation of the Ozarks (CFO) provides place-based philanthropic services for communities in southern Missouri through an extensive network of donors, affiliate foundations and nonprofit partners. The foundation helps to builds stronger communities through resource development and public leadership.
Position Description
Community Foundation of the Ozarks is currently seeking an Accounts Payable Specialist. Responsibilities include providing support for a variety of financial, administrative, and accounting duties related to the maintenance and review of the Foundation’s financial, accounting, database and record management systems.
Additional duties include but are not limited to:
Grants:
- Review uploaded grant information in database for proper coding prior to check processing
- Process grant checks and collect signatures according to internal controls, following the Asana grant process.
- Distribute grant checks to each department accordingly
- Scan grant sheets into record management system
- Generate daily grant reports
- Reconcile monthly grants to general ledger
- Prepare monthly grants reports for grants over $25,000 for Executive Committee
Accounts Payable:
- Review invoices and request W9s, contracts, or insurance documentation, if needed
- Create vendor profiles and set up automatic ACH payment, when possible
- Process invoice check payments and collect signatures according to internal controls
- Distribute invoice payment to each department accordingly
- Scan invoice payments into record management system
- Process payments for those expenses incurred via ACH or Wires
- Prepare reconciliations of administrative operating accounts
- Track invoice approvals, payment requests, and supporting documentation through established workflows
- Process invoice check payments and collect signatures according to internal controls and distribute invoice payment(s) to each department accordingly
- Collaborate with internal departments to ensure requests, approvals, and required documentation are received and processed in a timely manner.
- Maintain and update Accounts Payable and grant-related workflow boards to ensure visibility, accountability, and timely completion of tasks.
Credit Cards:
- Log into credit card accounts to process ACH payments
- Download monthly credit card activity in excel for expense review and coding
- Review statements, receipts and from all credit card holders
- Monitor and reconcile credit card accounts
- Set up new accounts and close accounts based on staffing activity
The Accounts Payable Specialist also has the following responsibilities:
- Partner with Accountant to review bank accounts for expense transactions including outgoing ACH and Wires
- Partner with Controller when voiding and re-issuing checks
- Prepare reconciliations of administrative operating accounts as the Accountant backup
- Partner with Accountant when requesting distributions from advisor-managed
- Order checks as necessary
- Review any negative or overspent fund balances or available to spend figures and notify Controller weekly
- Partner with Controller to review and research any checks outstanding over 90 days
- Partner with Controller for any grant or expense clarification on transactions with no information
- Partner with Controller regarding 1099, audit and 990 reporting.
- Assists with annual audit and 990 preparation
- Utilize the organization's workflow and project management systems (Asana preferred) to manage accounts payable and grant processing activities efficiently and accurately
- Manage the scanning of all payroll documents in the record retention software
- Assist in creating and maintaining standardized procedures, templates, and task management processes related to accounts payable and grant administration
- Manage the scanning of all payroll documents in the record retention software
- Support process improvement initiatives enhancing cross-departmental communication and coordination between all CFO Departments
- Monitor workflow status to help manage high transaction volumes and ensure deadlines are met
- Other duties as assigned
Position Skills and Requirements
Prior experience in accounts payable and general office duties is required. Must be able to remain organized while handling multiple tasks, possess a valid driver’s license and have a good driving record.
The ideal candidate will be proficient in working with databases, maintain high standards of professionalism, ethics and confidentiality, and time management and organization skills. The ideal candidate will have experience in non-profit organizations, grant processing related to accounts payable and excellent communication skills.
This position includes a competitive benefit package including Medical, Dental, Vision and Life Insurance as well as the option to participate in a 403(b) Retirement Savings Plan. Paid holidays are provided along with PTO.
To Apply:
Interested candidates may email a cover letter describing your interest in the position, a resume and a completed application to [email protected]. Questions regarding the position may also be directed to this email address.
Pay: $21.96 - $25.00 per hour
Benefits:
- 403(b)
- Dental insurance
- Disability insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Vision insurance
Work Location: In person
