Top 43 Assistant business office manager Jobs in Norfolk Va

Assistant Office Manager
ECS Ltd —Chesapeake, VA
- $114,000 - $125,000 a year
- Bachelor of Science
- Engineering
- 11+ years
1d
Office Administrator/Office Assistant
EQS Logistics, LLC —Virginia Beach, VA
- Research
- Mid-level
- Office
Quick Apply
Assistant Manager
StoneCreek —Virginia Beach, VA
- $25 - $27 an hour
- Weekends as needed
- Mid-level
- Office
- Analysis skills
- Wellness program
- AD&D insurance
Quick Apply
17h
VETERINARY OFFICE MANAGER
MERCURY ANIMAL HOSPITAL INC. —Hampton, VA
- $19 - $25 an hour
- Full-time
- Microsoft Excel
- OSHA
- Mid-level
- Continuing education credits
- Health insurance
Quick Apply
Assistant Portfolio Manager
Thalhimer —Newport News, VA
- $55,000 - $70,000 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Paid parental leave
- Health insurance
Quick Apply
Assistant Business Office Manager
Avardis Health —Norfolk, VA
- $20 - $25 an hour
- Full-time
- Mid-level
- Office
- 3 years
- Paid holidays
- Dental insurance
Quick Apply
3d
Executive Assistant to the CFO
ZIM —Virginia Beach, VA
- Full-time
- Writing skills
- Mid-level
- Office
Quick Apply
3d
Administrative Assistant
Hampton Roads Community Foundation —Norfolk, VA
- $50,000 - $60,000 a year
- Email
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Quick Apply
Operations Manager - Real Estate Office
Real Estate - Virginia Beach —Virginia Beach, VA
- $25 - $30 an hour
- Full-time
- Google Workspace
- Sales
- Office
- Health insurance
- Paid time off
Quick Apply
7d
Office Manager (Newport News, Virginia)
Drucker and Falk LLC —Newport News, VA
- $51,646 - $63,107 a year
- Full-time
- Computer literacy
- Writing skills
- Mid-level
- Disability insurance
- Health insurance
Administrative Assistant (5961)
Three Saints Bay, LLC —Norfolk, VA
- $20.00 - $26.44 an hour
- Background check
- Office
- High school diploma or GED
Quick Apply
Executive & Personal Operations Manager- Remote
Goldenleaf Solutions —Norfolk, VA
- $26 - $32 an hour
- Part-time
- Hybrid work
- Background check
- 5 years
- Research
- Professional development assistance
- Flexible schedule
Quick Apply
9d
Administrative Assistant
Control Point Associates, Inc. —Virginia Beach, VA
- $18 - $25 an hour
- Full-time
- Microsoft Excel
- Research
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Assistant Director, Human Resources Operations
Christopher Newport University —Newport News, VA
- $105,933 a year
- Full-time
- Background check
- Word processing
- Research
8d
Director of General Services
City of Portsmouth —Portsmouth, VA
- $134,828.32 - $152,979.78 a year
- Full-time
- Background check
- Clean driving record
- Office
- Disability insurance
- Health insurance
Assistant Community Manager
S L Nusbaum Realty Co —Norfolk, VA
- $17 - $20 an hour
- Full-time
- Mid-level
- High school diploma or GED
- Ability to lift 50 pounds
- Paid holidays
- Disability insurance
Quick Apply
Sr. Technical Assistant
Quantum Sky —Norfolk, VA
- $65,000 - $80,000 a year
- Full-time
- Inventory management
- Office
- 8 years
- Disability insurance
- Health insurance
6d
Executive Administrative Assistant (Newport News, Virginia)
Drucker and Falk LLC —Newport News, VA
- $28.54 - $33.36 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Research
- Disability insurance
- Health insurance
1d
OFFICE ASSISTANT (SENIOR) - Sheriff
City of Hampton, VA —Hampton, VA
- $36,355 - $39,991 a year
- Weekends as needed
- Background check
- Word processing
- English
- Paid holidays
- Health insurance
Executive Assistant (Planning & Development)
Hampton Roads Transit —Norfolk, VA
- $21.89 - $27.37 an hour
- Overtime
- 7 years
- Microsoft Outlook
- English

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Assistant Office Manager

ECS Ltd -
Chesapeake, VA

Apply Now

Job Details

$114,000 - $125,000 a year
1 day ago

Qualifications

Business development management
Customer relationship building
Business development within consulting
Employee relationship building
High school diploma or GED
Customer relationship management
Client management
Profit & Loss statement
Leading team collaboration initiatives
Profit and loss analysis
Team building

Full Job Description

What You'll Do:

The Assistant Office Manager supports the Office Manager in leading office operations, financial performance, personnel management, and strategic initiatives. This role serves as a key member of the office leadership team with responsibility for supporting multiple departments, managers, and operational functions while ensuring alignment with company policies, procedures, and objectives. The Assistant Office Manager helps drive operational consistency, employee development, client satisfaction, and business growth while serving as a leadership resource for managers and staff throughout the office. The role is designed to develop future Office Managers and organizational leaders while demonstrating ECS Core Values.

Responsibilities

Leadership & People Management

Supports the Branch Manager in leading branch-wide operations, including multiple departments, groups, and satellite offices
Provides direct supervision, coaching, mentoring, guidance, and accountability for Department and Group Managers
Leads performance management processes, including goal setting, evaluations, coaching, promotions, improvement plans, and succession planning for the office
Leads recruiting, onboarding, training, and retention efforts for the office
Leads a collaborative, high-performance culture that emphasizes accountability, professional growth, and employee engagement
Builds and leads an effective organizational structure aligned with departmental workload, growth objectives, and service offerings
Communicates branch, subsidiary, and corporate initiatives to staff and supports their implementation at the local level
Serves as a primary ambassador of company values and leadership expectations with the branch

Technical & Project Oversight

Assists with branch-wide operational consistency, ensuring adherence to company procedures, standards, and risk management practices
Oversees the departments and groups and their ability to perform work properly
Provides senior technical review and oversight of key deliverables, reports, and complex projects, as appropriate
Ensures consistent application of quality control, safety practices, and standard-of-care expectations across the branch
Serves as an operational resource for resolving scheduling conflicts, staffing constraints, and interdepartmental coordination issues
Maintains awareness of industry standards, codes, and best practices relevant to the department
Supports the development and improvement of technical practices, training programs, and standardization initiatives for the office
Coordinates with leadership to align technical practices and resource utilization across offices
Supports, develops, and leads branch-level standardization, training, and continuous improvement initiatives

Financial & Operational Management

Supports the Branch Manager in overseeing the office's financial performance, including revenue, profitability, utilization, backlog, overhead control, and key performance indicators (KPIs)
Oversees invoicing, contract compliance, change management, and collections across departments and/or groups
Supports staffing forecasts and workforce planning to balance efficiency, growth, and employee development
Ensures compliance with company policies, procedures, and risk management practices
Shares responsibility for office profit and loss (P&L) performance
Assists in the development and execution of office budgets, revenue targets, financial goals, and business plans
Monitors financial key performance indicators (KPIs) and operational metrics to identify trends, risks, and opportunities for improvement

Client & Business Development

Develops, maintains, and grows strong client relationships within the market
Leads office business development efforts in coordination with office leadership and business development
Reviews and contributes to proposals, scopes of work, schedules, and fee strategies in accordance with company policies
Represents the firm in professional organizations, industry events, and client meetings
Identifies market trends and opportunities to execute growth strategies aligned with branch and company goals
Serves as a primary client relationship manager for the office

Safety, Compliance, & Alignment

Develops and models a strong safety culture within the office
Ensures staff compliance with safety policies, training requirements, regulatory standards, and company procedures
Leads continuous improvement initiatives focused on safety, quality, innovation, and operational excellence
Collaborates with other branches, departments, and support teams to leverage company-wide resources, expertise, and best practices
Aligns office objectives with subsidiary and company strategies
Participates in leadership meetings, company initiatives, and committees
Leads and communicates subsidiary initiatives to branch staff and oversees successful

What We're Looking For:

Required Qualifications

10 years of related experience with a degree or 14 years of related experience without a degree
High school diploma or GED required
- Bachelor of Science in Civil Engineering, Construction Engineering and Management, Materials Science Engineering, Geology, or a related field is preferred
- An MS in Engineering or an MBA is preferred
Maintain licenses and/or certifications as necessary for the work performed or managed per ECS Senior Technical Staff Policies and Procedures
If driving for or on behalf of any ECS subsidiary, a valid driver's license is required
Very strong leadership, communication, and interpersonal skills
Advanced understanding of engineering consulting operations, project execution, and professional services business models
Very strong ability to manage multiple priorities in a fast-paced environment
Very strong judgement, problem-solving ability, and attention to detail
Very strong ability to work effectively with clients, direct reports, peers, and supervisors, as well as independently
Very strong ability to build a team
Client-focused mindset with very strong business development skills
Very strong financial acumen with demonstrated responsibility for P&L performance
Very strong ability to balance technical excellence, people leadership, and business objectives
Very Strong leadership presence with the ability to influence and align teams
Strong strategic thinking and execution capability

Military Qualifications

The following US Military ranks will qualify for this position IF they also meet the education, certification, and licenses requirements from the above section titled "Required Qualifications":
- E-7/E-8/O-3

The expected pay range for this role and location is $114k - $125k/year. The final agreed-upon compensation will be determined based on specific location and other individual qualifications

Who We Are:

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and facilities consulting services. We are employee-owned with more than 3,000 employees in 100+ offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record’s Top 500 Design Firms (April 2026), #148 in Engineering News-Record’s Top 200 Environmental Firms (October 2025) and #50 in Zweig Group’s Hot Firm List (May 2025). For additional information about ECS, visit: www.ecslimited.com.

ECS is an Equal Opportunity Employer. To learn more, click here.

Apply Now

Refine Your Search

assistant business office manager jobs in norfolk va

Assistant Office Manager

Office Administrator/Office Assistant

Assistant Manager

VETERINARY OFFICE MANAGER

Assistant Portfolio Manager

Assistant Business Office Manager

Executive Assistant to the CFO

Administrative Assistant

Operations Manager - Real Estate Office

Office Manager (Newport News, Virginia)

Administrative Assistant (5961)

Executive & Personal Operations Manager- Remote

Administrative Assistant

Assistant Director, Human Resources Operations

Director of General Services

Assistant Community Manager

Sr. Technical Assistant

Executive Administrative Assistant (Newport News, Virginia)

OFFICE ASSISTANT (SENIOR) - Sheriff

Executive Assistant (Planning & Development)

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