Program Assistant - Public Records
City of Olympia, WA —Olympia, WA
- $77,819.90 - $94,590.62 a year
- Full-time
- Word processing
- High school diploma or GED
- Driver's License
Special Agent: National Security, Criminal, & Intelligence Background
Federal Bureau of Investigation —Washington State
- $103,236 - $133,200 a year
- Full-time
- Mid-level
- Bachelor's degree
- Travel
Data Consultant 3 (Criminal Analyst)
State of Washington —Tumwater, WA
- $30.90 - $41.52 an hour
- Email
- Background check
- Microsoft Excel
- Bachelor of Science
- Free parking
- Health insurance
14d
CORRECTIONAL RECORDS TECHNICIAN | Criminal Conviction Records Unit
State of Washington Dept. of Corrections —Tumwater, WA
- $4,436 - $5,948 a month
- Online Application
- Background check
- Current TB test
- Writing skills
- Paid training
- Wellness program
2d
Data Consultant 3 (Criminal Analyst)
State of Washington Office of the Insurance Commissioner —Tumwater, WA
- $5,376 - $7,224 a month
- Email
- Background check
- Microsoft Excel
- Office
- Free parking
- Paid training
14d
COURT SECURITY OFFICER
Thurston County —Olympia, WA
- $4,234 - $5,631 a month
- Full-time
- CPR Certification
- Microsoft Excel
- Microsoft Outlook
- Paid training
- Paid holidays
Police Officer
City of Olympia, WA —Olympia, WA
- $94,453.56 - $116,942.40 a year
- Full-time
- High school diploma or GED
- Driver's License
- 21 years or older
Legal Office Assistant | Children, Youth, and Families Division | Tumwater
State of Washington Attorney General's Office —Tumwater, WA
- $3,653 - $58,392 a month
- Online Application
- Hybrid work
- Administrative experience
- High school diploma or GED
- Children
- Paid training
- Wellness program
6d
Early Resolution Ombuds 1
State of Washington Office of the Governor —Olympia, WA
- $55,000 - $65,000 a year
- Online Application
- Hybrid work
- Office
- Driver's License
- 21 years or older
- Paid training
- Wellness program
2d
Criminal Justice Information Specialist 2 (In-Training)
Washington State Patrol —Thurston County, WA
- $48,048 - $71,136 a year
- Full-time
- Research
- Mid-level
- High school diploma or GED
- Paid training
- Wellness program
9d
Investigations Supervisor
Washington State Department Of Licensing —Olympia, WA
- $74,748 - $98,064 a year
- Full-time
- Hybrid work
- Background check
- Office
- Supervising experience
- Travel reimbursement
- Health savings account
1d
Surveillance Agent
Marshall Investigative Group —Olympia, WA
- $22 - $32 an hour
- Part-time
- Remote
- Microsoft Word
- 11+ years
- Research
Quick Apply
10d
Dependency Court Improvement Analyst
State of Washington Administrative Office of the Courts —Olympia, WA
- $78,504 - $102,996 a year
- Overtime
- Hybrid work
- Microsoft Word
- Background check
- Research
- Paid training
- Wellness program
4d
Court and Program Support Customer Service Specialist (CSS2)
State of Washington Dept. of Licensing —Olympia, WA
- $3,738 - $4,866 a month
- Full-time
- Background check
- Mid-level
- Microsoft Office
- Paid training
- Wellness program
7d
Detective
State of Washington Office of the Insurance Commissioner —Tumwater, WA
- $6,735 - $9,065 a month
- Email
- Background check
- Office
- Driver's License
- Paid training
- Wellness program
Judicial Assistant - Superior Court
Thurston County —Olympia, WA
- $4,902 - $6,521 a month
- Full-time
- Research
- Office
- Team management
- Paid training
- Paid holidays
11d
Driver and Vehicle Investigator (I1)
State of Washington Dept. of Licensing —Olympia, WA
- $49,296 - $64,512 a year
- Full-time
- Background check
- Research
- Mid-level
- Paid training
- Wellness program
7d
Victim of Crime Advocate
Nisqually Indian Tribe —Olympia, WA
- From $31.13 an hour
- Weekends as needed
- Writing skills
- Pass drug screening
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
Entry Level Police Officer
City of Tumwater —Tumwater, WA
- $84,612 - $122,148 a year
- Full-time
- High school diploma or GED
- Driver's License
- Pre-employment physical examination
- AD&D insurance
- Paid holidays
Investigations Supervisor (INV4)
State of Washington Dept. of Licensing —Olympia, WA
- $74,748 - $98,064 a year
- Full-time
- Hybrid work
- Background check
- Customer service
- Office
- Paid training
- Wellness program
9d

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criminal justice jobs near olympia wa

Program Assistant - Public Records

City of Olympia, WA -
Olympia, WA

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Job Details

Full-time
$77,819.90 - $94,590.62 a year

Qualifications

Driver's License

Full Job Description

Under general supervision, manages and responds to public records requests, ensuring the timely and accurate release of police reports, videos, and other related documents. This role is essential for maintaining transparency and fostering trust between the police department and the community.

Essential Functions

The essential functions of this position include but are not limited to:
1 Serve as the point of contact for public disclosure requests and coordinate activities related to this function
2. Receive, review, and process public records requests for police reports, videos, and other related documents.
3. Ensure compliance with state and federal laws regarding the release of public records.
4. Coordinate with various department members, labor unions, and other City departments to gather and compile requested information.
5. Redact sensitive or confidential information from documents and videos as required by law.
6. Maintain accurate records of all requests and responses.
7. Assist in developing and implementing policies and procedures related to public records requests.
8. Provide excellent customer service to requestors, addressing inquiries and concerns professionally and promptly.
9. As part of a team, determine how to manage diverse workloads and workload fluctuations to meet state and federal deadlines, criminal justice system priorities, and customer expectations.
10. Support the Criminal Records team as needed.
11. May provide direction and training to less experienced members.
12. Punctual, regular, and reliable attendance is essential for successful job performance.

Typical Qualifications

Knowledge/Skills/Abilities:
1. Knowledge of applicable rules, regulations, laws, and ordinances related to the care and maintenance of a variety of detailed public records, particularly law enforcement records in various formats.
2. Knowledge of applicable laws related to the Public Records Act.
3. Skill in operating personal computer equipment and software, including word processing, database, and presentation programs, at a level of proficiency to perform position duties and responsibilities.
4. Ability to assist the public and/or other City staff in understanding public records and how to request them.
5. Skill in defusing angry or agitated people.
6. Ability to manage technical, complex information systems in compliance with applicable rules and regulations.
7. Ability to manage competing requests for assistance and demanding deadlines.
8. Ability to responsibly work with and manage sensitive criminal justice information using discretion, good judgment, and maintaining confidentiality.
9. Ability to learn and apply Washington State laws governing the release of criminal history information.
10. Ability to resolve difficult situations tactfully, diplomatically, and within Department guidelines.
11. Ability to work independently from general instructions and broad work expectations.
12. Ability to work cooperatively and effectively as a member of a service-oriented team.
13. Ability to communicate well and present a positive, professional image of City services.
14. Ability to organize work for maximum efficiency.
15. Ability to follow verbal and/or written instructions.

Experience/Education:
1. A high school diploma or GED and two (2) years records and information management experience is required. A bachelor's degree in records and information management or a closely related field is preferred.
2. OR a combination of experience, education, and training that demonstrate expertise in the related areas.
3. Experience with redacting and editing of video recordings is highly desired.

Special Requirements:
1. Achieving Level II ACCESS certification for use of the Washington Crime Information Center (WACIC) and National Crime Information Center (NCIC) within six months of appointment is a condition for continued employment.
2. Successful completion of a pre-employment criminal history background check and polygraph examination is required.
3. Valid Washington State driver’s license is required.

Supplemental Information

Contacts:
1. Members in this position have extensive contact with non-commissioned and commissioned department members to receive/share information. The information may be sensitive or distressing in nature.
2. Members may also have extensive contact with the general public and others seeking information from the department.
3. These contacts may be stressful in nature and require the member to maintain their composure and follow Department guidelines under difficult circumstances.

Supervision:
1. None

Accountability:
1. Members in this position are accountable for the timely completion, quality, and accuracy of assigned tasks.

Working Conditions:
1. Members work in a setting with moderate noise and frequent interruptions.
2. The work requires sitting and performing routine tasks (such as video redaction) for long periods of time.
3. Members in this position will be exposed to scenes of graphic and/or violent incidents captured on body-worn cameras and mobile audio video systems.
4. The work may involve the stress of heavy workloads and pressure to meet strict timelines.
5. Some positions may require assignment to a swing shift work schedule.

Union:

Teamsters

Compensation (minimum-maximum):

$77,819.90 - $94,590.62

Exempt:

For general application or position questions please contact the hiring supervisor or Human Resources at [email protected].

The City of Olympia complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Manny Bosser, Director of Human Resources, at (360)753-8309 or [email protected]. This contact is for ADA accommodations only. If you have questions regarding this recruitment, please contact the manager noted in the Contact section near the top of this recruitment.

Apply Now

Refine Your Search

criminal justice jobs in olympia wa

Program Assistant - Public Records

Special Agent: National Security, Criminal, & Intelligence Background

Data Consultant 3 (Criminal Analyst)

CORRECTIONAL RECORDS TECHNICIAN | Criminal Conviction Records Unit

Data Consultant 3 (Criminal Analyst)

COURT SECURITY OFFICER

Police Officer

Legal Office Assistant | Children, Youth, and Families Division | Tumwater

Early Resolution Ombuds 1

Criminal Justice Information Specialist 2 (In-Training)

Investigations Supervisor

Surveillance Agent

Dependency Court Improvement Analyst

Court and Program Support Customer Service Specialist (CSS2)

Detective

Judicial Assistant - Superior Court

Driver and Vehicle Investigator (I1)

Victim of Crime Advocate

Entry Level Police Officer

Investigations Supervisor (INV4)

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