Top 845 Facilities assistant Jobs in Orange Park, Fl

Project Management Assistant
Holman, Inc. —Jacksonville, FL
- $22 - $26 an hour
- Full-time
- Background check
- Google Workspace
- Microsoft Outlook
- Health savings account
- Disability insurance
Quick Apply
Assistant Property Manager
Urban Land Co. —Jacksonville, FL
- $20 - $25 an hour
- Writing skills
- Mid-level
- High school diploma or GED
- Health savings account
- Health insurance
Quick Apply
Sales Operations Assistant
Confidential —Jacksonville, FL
- $18 - $21 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
Office Coordinator
Olympus Insurance Company —Jacksonville, FL
- $20 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Disability insurance
Quick Apply
2d
Funeral Services Assistant (part-time)
Hardage-Giddens Rivermead Funeral Home —Orange Park, FL
- Part-time
- Clean driving record
- Sales
- Office
Quick Apply
Activities Assistant - Memory Care
VICARS LANDING —Ponte Vedra Beach, FL
- $5,000 - $150,000 a year
- Weekends as needed
- Word processing
- Mid-level
- High school diploma or GED
Social Services Assistant
Westside Oaks —Jacksonville, FL
- Full-time
- Skilled nursing facility
- Mid-level
- Social Work
Quick Apply
Household Manager & Family Assistant (with Meal Prep and Childcare)
Sage Haus —Jacksonville, FL
- $28 - $33 an hour
- Part-time
- Background check
- CPR Certification
- Clean driving record
- Mileage reimbursement
Quick Apply
4d
Assistant/Floater with Office Duties
Alpha Omega Learning Center —Jacksonville, FL
- $15 - $17 an hour
- Full-time
- Classroom
- Computer literacy
- Office
- Tuition reimbursement
- Paid time off
Quick Apply
8d
Activities Assistant Full Time
Seagrass Village of Fleming Island —Fleming Island, FL
- $15.25 an hour
- Full-time
- Serving
- Basic math
- HIPAA
Quick Apply
FULL TIME DAYS Behavioral Healthcare Assistant
Mental Health Resource Center —Jacksonville, FL
- Full-time
- Background check
- Patient monitoring
- Adults
- Paid holidays
- Disability insurance
Quick Apply
Executive Assistant, CPO
Wounded Warrior Project —Jacksonville, FL
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Marketing
- Health insurance
- Dental insurance
Office Administrative Assistant
Ace Hardware —Jacksonville, FL
- $19 - $20 an hour
- 8 hour shift
- Office
- High school diploma or GED
- Organizational skills
- Paid holidays
- Health insurance
Quick Apply
Part-Time Project Support Assistant
City of Jacksonville, FL —Jacksonville, FL
- $18 - $20 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Research
2d
Testing and Administrative Support Assistant
Clay County School District —Green Cove Springs, FL
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
14h
Funeral Service Assistant (part-time)
Holly Hill Memorial Park —Middleburg, FL
- Part-time
- Clean driving record
- Sales
- Office
Quick Apply
Maintenance Assistant
Aviata Health Group —Orange Park, FL
- Full-time
- Mid-level
- High school diploma or GED
- 2 years
9h
Office Assistant
Stellar Transport —Jacksonville, FL
- $16 - $18 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Pass drug screening
- 401(k)
Quick Apply
Maintenance Assistant
Aviata at Orange Park —Orange Park, FL
- Full-time
- Mid-level
- High school diploma or GED
- 2 years
Quick Apply
2d
Office Administrative Assistant
Precise Cabling Inc —Jacksonville, FL
- $15 - $25 an hour
- Full-time
- Bilingual
- Google Workspace
- Microsoft Outlook
- Paid time off
Quick Apply
4d

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Project Management Assistant

Holman, Inc. -
Jacksonville, FL

Quick Apply

Job Details

Full-time
$22 - $26 an hour

Benefits

Health savings account
Disability insurance
Health insurance
Dental insurance
401(k)
Tuition reimbursement
Paid time off
Vision insurance
401(k) matching
Flexible schedule
Life insurance
Retirement plan

Qualifications

Customer communication
Microsoft Outlook
Buildertrend
Construction management software
English
Administrative experience
Construction industry experience
Construction administrative experience
Project management software
Document management
Associate's degree

Full Job Description

Company Overview
Holman, Inc. has been a trusted provider of Division 10 commercial construction services since 2003. Based near downtown Jacksonville, FL, our dedicated team delivers high-quality specialty installations across Northeast Florida. We pride ourselves on innovation, integrity, and exceptional client service in every project.

Project Management Assistant (PMA)Position Summary

The Project Management Assistant (PMA) provides administrative and project coordination support to the Project Management team throughout the entire project lifecycle. This role is responsible for preparing project documentation, maintaining accurate records, coordinating standard purchasing activities, assisting customers, and ensuring projects move efficiently from award through closeout. The PMA serves as the primary administrative support for multiple Project Managers, allowing them to focus on customer relationships, project execution, scheduling, financial performance, and issue resolution.

Essential Responsibilities

1. Project Administration

Create and maintain project files in Buildertrend.
Organize electronic project documentation.
Upload contracts, drawings, specifications, and correspondence.
Maintain accurate project records throughout the project lifecycle.
Ensure project documentation is complete and organized.

2. Submittals & Document Control

Prepare and assemble submittal packages.
Gather manufacturer product data and shop drawings.
Submit revisions and resubmittals.
Track submittal status and approvals.
Maintain current drawing revisions and project documentation.
Assist with document distribution to field personnel.

3. Purchasing & Material Coordination

Process purchase orders for standard materials.
Assist with stock material ordering.
Track material acknowledgements and delivery dates.
Follow up with vendors regarding shipments and backorders.
Coordinate replacement material requests.
Assist with walk-in customer sales and stock orders.

4. Project Support

Prepare installation folders and field documentation.
Assemble installation packets for field crews.
Coordinate project documentation for field measurements.
Assist with scheduling-related documentation.
Support Project Managers with day-to-day administrative needs.

5. Billing & Financial Administration

Prepare pay application packages.
Complete AIA billing documentation.
Assemble Schedule of Values and supporting documentation.
Organize lien releases and billing documents.
Create Buildertrend invoices for Project Manager review.
Maintain organized billing records and documentation.

6. Project Closeout

Prepare closeout packages.
Assemble warranties, O&M manuals, and attic stock documentation.
Track outstanding closeout requirements.
Prepare final project documentation.
Coordinate customer surveys.
Archive completed project files.

7. Customer & Vendor Support

Assist walk-in customers.
Answer routine customer inquiries.
Coordinate with vendors regarding orders and deliveries.
Route technical or project-specific questions to the appropriate Project Manager.
Maintain professional communication with customers and suppliers.

Preferred Skills & Qualifications

Strong organizational and time management skills
Excellent attention to detail
Ability to manage multiple priorities simultaneously
Effective written and verbal communication skills
Proficient with Microsoft Office Suite
Experience with Buildertrend, QuickBooks, or similar construction management software preferred
Ability to work in a fast-paced construction environment
Customer service experience preferred

Position Goals

The Project Management Assistant is expected to:

Maintain accurate and organized project documentation.
Prepare project documents with minimal revisions.
Support multiple Project Managers simultaneously.
Help ensure submittals, billing, and closeout documents are completed on schedule.
Deliver excellent customer service to internal and external clients.
Improve Project Manager efficiency by reducing administrative workload.
Help projects move smoothly from award through closeout while maintaining company standards. Project Management Assistant (PMA)Position Summary

.Requirements

1–2 years of experience as a Virtual Assistant, Administrative Assistant, or similar role.
Strong organizational and email management skills.
Professional written communication skills.
High attention to detail and ability to work independently.
Ability to work weekday hours.
Familiarity with construction project management software such as BuilderTrend (preferred).
Experience with Google Workspace (Docs, Sheets, Drive) is a plus.
Prior experience in a construction or estimating environment is beneficial but not required.

Work Schedule & Compensation

Full-Time: Approximately 40-45 hours/week
Flexible hours Monday–Friday
In Office Position
Hourly compensation based on experience

Join Our Team
If you're ready to support exciting commercial construction projects in a behind-the-scenes role that keeps the Project Management team engine running smoothly, apply now to become part of the Holman, Inc. team!

Pay: $22.00 - $26.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Disability insurance
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Tuition reimbursement
Vision insurance

Application Question(s):

Are you familiar with AIA payment applications?

Education:

Associate (Preferred)

Experience:

Construction: 1 year (Required)

Language:

English (Required)

Location:

Jacksonville, FL 32205 (Preferred)

Ability to Commute:

Jacksonville, FL 32205 (Required)

Work Location: In person

Quick Apply

Refine Your Search

facilities assistant jobs in orange park, fl

Project Management Assistant

Assistant Property Manager

Sales Operations Assistant

Office Coordinator

Funeral Services Assistant (part-time)

Activities Assistant - Memory Care

Social Services Assistant

Household Manager & Family Assistant (with Meal Prep and Childcare)

Assistant/Floater with Office Duties

Activities Assistant Full Time

FULL TIME DAYS Behavioral Healthcare Assistant

Executive Assistant, CPO

Office Administrative Assistant

Part-Time Project Support Assistant

Testing and Administrative Support Assistant

Funeral Service Assistant (part-time)

Maintenance Assistant

Office Assistant

Maintenance Assistant

Office Administrative Assistant

I want to receive the latest job alert for facilities assistant in orange park, fl

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