Construction Project Coordinator - Full Time
Job Summary
The Project Coordinator is a Full-time employee that works in the office & field to assist in production of residential construction projects ranging from small renovations to large scale new construction. They will work independently & as part of a team under the direction of the Operations manager and in collaboration with the Project Managers to aide in project execution from signing of contract through project completion. They will on occasion be expected to perform a variety of mostly administrative & some field tasks and must be flexible and open to a wide range of work. The ideal candidate will have a working knowledge of the construction industry as a whole & a passion for design & aesthetics as it relates to new home construction & remodeling. They will report to the operations manager
Responsibilities
Pre-Construction Project Planning & Coordination
o Collaborate with sales/estimating team with initial project development at the pre-construction phase as directed (Typically at signing of initial commitment contract)
- Guide Clients through our initial product selections process
- Arrange for client meetings with vendors and provide needed guidance to clients through the product selections process.
- Keeping Clients on task in relation to product selection timelines and due dates
- Follow up with vendors and subcontractors to obtain quotes for contract included products & services & relay final choices to estimating teams for specs & contracts.
- Update & file all product quotes & specifications in Dropbox client files and Buildertrend online portal
- Maintain updated plan related documents across all platforms and distribute vital information to team members and subcontractors as needed.
· Digital Project Folders via Drop box & Buildertrend
· Internal Project Binder
· Jobsite Binders
- Assist operations manager & owner in consistently applying company systems and protocols across all projects.
Product & Schedule Coordination
o Coordinate with Project Manager regarding any needed onsite details, measurements for finalizing of product orders & pricing.
o Entering Product Selection details in Buildertrend Selections section as finalized by client & received by vendors & subcontractors.
o Place product orders as selections are approved and in line with project scheduling goals.
o Coordinate with Operations manager & Bookkeeper for billing of processed allowances
o Coordinate with Project Manager to identify product delivery needs
o Accepting, verifying & organizing product deliveries on site in coordination with Project Manager
o Checking product invoices against quotes & budgets & ensuring proper coding
o Updating of project schedules in collaboration with Project Managers throughout the course of the project
o Confirming & coordinating subcontractors in collaboration with the Project Manager
- Send Initial work orders to all subcontractors using the provided templates and including all relevant project information for each trade.
- Sending updated schedule information as project progresses and scope and/or schedules shift.
Change orders and Budget coordination
o Identifying additional, non-contract work requests in collaboration with Project manager
o Coordinate with internal staff, vendors and subcontractors to obtain labor & material pricing for change order requests
o Process change orders through Buildertrend utilizing detailed line items and proper coding protocols
o Communication with subcontractors and staff regarding updated scope of work upon change order approval.
Client Relations
o Daily logs & photo updates via Buildertrend in coordination with Project Managers
o Meeting with Clients and Subcontractors as needed for site meetings, walk-throughs
o Documenting all points discussed with clients during site meetings and phone calls and ensuring PM is always apprised of all details
o Troubleshooting issues with subcontractors, vendors, clients
o Ensuring adherence to all company systems, protocols and standards for jobsite organization & cleanliness.
Project Close out
o Coordinating with Clients & PM to identify outstanding punchlist items using the Final Project Close-out form & related procedures.
o Coordinating with PM & Subcontractors for the completion of final tasks at close of project.
Warranty Follow ups
o Troubleshooting warranty project concerns including but not limited to:
- Roof/window/door leaks
- Mechanical concerns
- Quality checks
- Scheduling of warranty tasks in collaboration with Project Manager
· Keep a neat and orderly truck & jobsite
Qualifications & Skills
· Minimum 5-10 years in the Construction Industry
· Strong understanding of all residential construction processes
· Strong understanding of Construction terminology & products
· Highly detail oriented
· Computer literate and proficient in Microsoft suite & online platforms
· Self-motivated -takes initiative
· Able to read and understand Architectural plans
· Able to multi-task & meet strict deadlines
· Able to work independently with minimal oversight & as part of a team
· Able to effectively communicate with Clients & follow company protocol
· Excellent problem-solving skills
· Must have a valid driver’s license & clean driving record
· Neat & orderly appearance
Compensation
Commensurate with Experience
401K with 3% company contributions
Health, Vision, Dental Insurance
Paid Time off
Paid Holidays
Bonuses
Job Type: Full-time
Pay: $65,000.00 - $75,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Vision insurance
Experience:
- Construction: 5 years (Preferred)
Ability to Commute:
- Sandwich, MA 02563 (Required)
Work Location: In person
