Top 3 Estate assistant remote Jobs in Oxnard, Ca

Office Administrator
SOS public adjusters —Thousand Oaks, CA
- $48,000 - $60,000 a year
- Temporary
- Office
- Data entry
- Organizational skills
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10d

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Office Administrator

SOS public adjusters
Thousand Oaks, CA

Quick Apply

Job Details

Temporary | Full-time | Contract
$48,000 - $60,000 a year
10 days ago

Qualifications

Phone communication
Office management
Office phone management

Full Job Description

Executive Assistant / Office Administrator

We are a public adjusting company in Thousand Oaks, California, representing policyholders with property insurance claims. We are looking for a dependable, organized, and detail-oriented Executive Assistant or Office Administrator to help manage the day-to-day administrative needs of a busy office.

This position requires someone who communicates well by phone, follows through on assignments, keeps accurate records, and is comfortable managing several matters at the same time. The ideal candidate is self-motivated, capable of working independently, and able to identify what needs to be done without requiring constant supervision.

Responsibilities

Answer and make professional phone calls to clients, insurance companies, vendors, and other parties
Schedule appointments and manage calendars
Track open insurance claims, deadlines, outstanding documents, and required follow-up
Maintain organized electronic and physical files
Organize emails, correspondence, documents, and claim-related communications
Follow up with clients, insurance representatives, vendors, and staff
Prepare and organize contracts, invoices, spreadsheets, and other business documents
Assist clients with routine questions and serve as a reliable point of contact
Enter, organize, and review information in spreadsheets
Help ensure administrative tasks are completed accurately and on time
Assist with general office organization and internal processes

Qualifications

Strong phone and communication skills
Excellent organizational skills and attention to detail
Ability to work independently and take ownership of assignments
Strong follow-through and time-management skills
Comfortable working with numbers, spreadsheets, and detailed financial information
Proficiency with Microsoft Excel, Google Sheets, email, and general office software
Ability to manage multiple assignments and changing priorities
Professional judgment and the ability to handle confidential information
Bookkeeping, invoicing, or accounting experience is helpful, but not required
Experience in insurance, legal, construction, real estate, or another document-intensive industry is a plus

Work Location

We strongly prefer an in-office employee who can work from our Thousand Oaks office.

We may consider a remote candidate with the right experience and work habits. Remote employees must be consistently available and actively working during agreed business hours. This position is not suitable for someone attempting to fit the work around another full-time job or other ongoing daytime commitments.

Schedule

The workload can be fast-paced, and some matters require prompt attention. Occasional flexibility outside of traditional business hours may be necessary, although this is not intended to be an around-the-clock position.

We are looking for someone who is dependable, professional, organized, and interested in becoming an important part of the daily operation of the company.

Job Types: Full-time, Contract, Temporary

Pay: $48,000.00 - $60,000.00 per year

Experience:

Office management: 4 years (Preferred)
claims: 3 years (Preferred)

Location:

Thousand Oaks, CA (Preferred)

Ability to Commute:

Thousand Oaks, CA (Preferred)

Work Location: In person

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