SAN FRANCISCO CHRISTIAN SCHOOL
Business Office Bookkeeper / Payroll Coordinator
Hourly, Nonexempt Position | $23-$28 per hour based on experience
San Francisco Christian School is seeking a detail-oriented, trustworthy, and service-minded Business Office Bookkeeper / Payroll Coordinator to support the daily financial operations of the school. This position is ideal for someone who enjoys organized financial systems, serving families and staff, receiving and processing payments, running accurate reports, and helping a Christian school operate with excellence. Depending on experience and school needs, this role may also assist with, coordinate, or grow into oversight of payroll-related functions in partnership with school administration and the school’s payroll provider.
Position
Business Office Bookkeeper / Payroll Coordinator
Status
Hourly, nonexempt; schedule to be determined based on school needs
Pay Range
$23-$28 per hour, based on experience
Reports To
Head of School or designated school administrator
Posting Keywords
Bookkeeper, Business Office Bookkeeper, Accounting Assistant, Finance Office Assistant, Payroll Coordinator, Student Accounts / Bursar
Position Summary
The Business Office Bookkeeper / Payroll Coordinator supports accurate payment processing, bookkeeping, reporting, accounts receivable, accounts payable support, and business-office organization. The role requires careful attention to detail, confidentiality, follow-through, and gracious communication with families, staff, vendors, and administrators. Payroll-related responsibilities may be assigned based on the candidate’s experience, school needs, and appropriate internal controls.
Responsibilities
· Receive, record, and process tuition, fees, activity payments, event payments, donations as assigned, and other school-related payments.
· Prepare deposits, maintain cash/check handling records, and ensure accurate documentation for all funds received.
· Maintain accurate bookkeeping records in Blackbaud and/or other school financial systems.
· Run routine and requested reports related to payments, tuition balances, accounts receivable, aging reports, fees, deposits, budget activity, expense activity, and payroll-related information as assigned.
· Assist with accounts receivable, including posting charges and payments, preparing family account statements, following up on balances as directed, and communicating with families in a respectful and confidential manner.
· Assist with accounts payable, including collecting invoices, coding expenses, obtaining approvals, maintaining vendor records, and preparing payments as assigned.
· Assist with, coordinate, or potentially oversee payroll-related functions as assigned, including reviewing approved time records, preparing payroll reports, coordinating payroll changes with administration and/or the payroll provider, maintaining payroll documentation, and helping ensure payroll information is submitted accurately and on schedule.
· Support appropriate internal controls and separation of duties for payment processing, deposits, approvals, vendor payments, family accounts, and payroll-related work.
· Reconcile deposits, receipts, statements, accounts, and reports; investigate discrepancies and prepare supporting documentation.
· Support month-end and year-end closing tasks, audit documentation, and financial record organization.
· Maintain confidentiality of family, student, employee, donor, vendor, payroll, and school financial information.
· Use Excel and other approved tools to organize data, create and maintain spreadsheets, track payments, prepare summaries, and support reporting.
· Use approved AI tools responsibly, when assigned, to improve workflow, summarize information, draft routine communication, or organize data while protecting confidential information and following school policy.
· Communicate professionally with families, staff, vendors, administration, and outside partners.
· Support registration, admissions, school events, and office projects involving payments, fees, payroll documentation, or financial records.
· Participate in staff meetings, training, and school activities as needed.
· Perform other related duties as assigned by the Head of School or designated administrator.
Qualifications
· A heart for Christian education and a commitment to the mission of San Francisco Christian School.
· Must align with the SFCS Statement of Faith and maintain a consistent Christian testimony.
· Prior experience in bookkeeping, accounting, accounts receivable, accounts payable, school finance, nonprofit finance, ministry finance, business-office work, or office finance preferred.
· Payroll coordination or payroll processing experience preferred; experience with timekeeping systems, payroll reports, employee records, Insperity or another payroll provider/system, or confidential HR/payroll information is a plus.
· Proficiency in Blackbaud preferred; experience with Blackbaud Tuition Management, Billing Management, Financial Edge NXT, or related school finance platforms is a plus.
· Degree in accounting, finance, business, or a related field preferred; equivalent experience, coursework, or bookkeeping/accounting training may also be considered.
· Strong Excel skills preferred, including comfort with spreadsheets, formulas, sorting/filtering, formatting, and basic reporting.
· Familiarity with responsible AI tools and willingness to use approved tools ethically and confidentially preferred.
· Strong attention to detail, accuracy, organization, and follow-through.
· Ability to handle confidential and sensitive financial, family, student, employee, payroll, and vendor information with discretion.
· Strong communication and customer-service skills, especially when discussing financial matters with families or coordinating payroll-related questions with staff and administration.
· Ability to prioritize tasks, meet deadlines, work independently, and ask clarifying questions when needed.
· Flexible, team-oriented, and willing to assist wherever needed in a Christ-centered school environment.
Preferred Technical Skills
· Blackbaud experience, especially with school billing, tuition, accounts receivable, reporting, donor, accounting, or general ledger functions.
· Microsoft Excel, including formulas, formatting, sorting/filtering, summaries, reconciliation support, and report preparation.
· Experience with payroll/timekeeping systems or payroll-provider workflows preferred.
· Google Workspace or Microsoft Office for email, documents, spreadsheets, shared files, and routine office communication.
· Comfort learning new systems and using approved technology and AI tools to improve accuracy, organization, and efficiency.
Compensation
$23-$28 per hour, based on experience. Final compensation will be determined by experience, qualifications, skills, assigned schedule, and scope of responsibility, including any assigned payroll coordination responsibilities.
Why Serve at SFCS
This position offers an opportunity to serve in a Christ-centered school community while supporting strong financial stewardship, accurate reporting, and effective Business Office operations. The Business Office Bookkeeper / Payroll Coordinator helps the school serve families and staff well by maintaining reliable records, clear communication, and trustworthy financial systems.
How to Apply
If you feel called to this role, we invite you to submit your information via the school website or through the application process provided by San Francisco Christian School.
Pay: $23.00 - $28.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Vision insurance
Work Location: In person
