Top 30 Administrative assistant Jobs in Panama City Fl

Administrative Assistant
FirstService Residential —Panama City Beach, FL
- $18 - $20 an hour
- Extended hours
- 5 years
- Computer literacy
- Mid-level
- Paid holidays
- Health insurance
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14d
Assistant Office Admin (External)
Topgolf —Panama City Beach, FL
- Part-time
- Word processing
- Office
- Administrative experience
- Dental insurance
- Vision insurance
1d
Executive Assistant
Pancare of Florida Inc —Panama City, FL
- $20 - $25 an hour
- Full-time
- 5 years
- Mid-level
- Office
- 403(b) matching
- Paid holidays
Quick Apply
14d
Administrative Associate (Panama City Campus)
Florida State University —Panama City, FL
- From $36,250 a year
- Online Application
- Mid-level
- Residential
- 3 years
4d
Administrative Assistant
Calypso Towers Resort Community Association, Inc. —Panama City Beach, FL
- Monday to Friday
- Computer literacy
- Pass drug screening
- Mid-level
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ADMINISTRATIVE/TECHNICAL SPECIALIST
US Naval Sea Systems Command —Panama City, FL
- $40,736 - $116,362 a year
- Full-time
- Hybrid work
- Background check
- Pass drug screening
- Master's degree
- Loan repayment program
8d
Receptionist - State Farm Agent Team Member
Clinton Bruner - State Farm Agent —Lynn Haven, FL
- $35,000 - $40,000 a year
- Full-time
- Office
- Communication skills
- Entry level
- Paid time off
- Flextime
Quick Apply
Medical Administrative Assistant
Emerald Coast Gastroenterology —Panama City, FL
- $14 an hour
- Full-time
- Private practice
- Customer service
- Medical office experience
- Health insurance
- Paid time off
Quick Apply
Clerk, Operations
Management & Training Corporation —Panama City, FL
- $17.05 an hour
- Full-time
- Clean driving record
- High school diploma or GED
- Driver's License
- Paid holidays
- Dental insurance
11d
Administrative Coordinator
FWG Solutions, Inc. —Panama City Beach, FL
- Full-time
- Microsoft Excel
- Writing skills
- Office
- Paid training
- Paid holidays
Receptionist - State Farm Agent Team Member
Mark Kinkade - State Farm Agent —Panama City Beach, FL
- $45,000 - $55,000 a year
- Full-time
- Office
- Communication skills
- Entry level
- Health insurance
- 401(k)
Quick Apply
Medical Administrative Assistant
Jigish Patel M.D. —Panama City, FL
- $15 - $16 an hour
- Full-time
- Organizational skills
- In-person
- Medical terminology
- Health insurance
- 401(k)
Quick Apply
8d
Executive Personal Assistant
LAX Global —Panama City, FL
- $16 - $20 an hour
- Part-time
- Google Workspace
- Clean driving record
- Mid-level
- Flexible schedule
Quick Apply
5d
Inspection Coordinator
Advanced Fire Protection Services, Inc. —Panama City Beach, FL
- $19 - $23 an hour
- Background check
- Pass drug screening
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
Closing Assistant
THE ST JOE COMPANY —Panama City Beach, FL
- Full-time
- Microsoft Word
- Microsoft Excel
- Computer literacy
Quick Apply
1d
Entry-Level Sys Admin - Test & Simulation Support
Cortina Solutions —Panama City, FL
- $68,000 - $91,000 a year
- Weekends as needed
- Background check
- Computer science
- Computer Science
- Health savings account
- Disability insurance
Quick Apply
Receptionist - State Farm Agent Team Member
Jim Dickerson - State Farm Agent —Panama City, FL
- $32,000 - $40,000 a year
- Full-time
- Computer literacy
- Office
- Communication skills
- Paid time off
- Opportunities for advancement
Quick Apply
Accounting Administrative Assistant
FirstService Residential —Panama City Beach, FL
- $22 an hour
- Extended hours
- Customer service
- Computer literacy
- Mid-level
Quick Apply
13d
Bookkeeper/Administrative Assistant
Not Too Shabby —Inlet Beach, FL
- Full-time
- Microsoft Outlook
- Office
- QuickBooks
Quick Apply
5d
Escrow Assistant
DHI Title —Panama City Beach, FL
- Full-time
- Office
- Trade school
- Associate's degree
- Employee stock purchase plan
- Disability insurance

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Administrative Assistant

FirstService Residential -
Panama City Beach, FL

Quick Apply

Job Details

Full-time
$18 - $20 an hour
14 days ago

Benefits

Paid holidays
Health insurance
Dental insurance
Vision insurance
401(k) matching

Qualifications

Office supply management
Customer records maintenance
Computer operation
Office activity coordination
Safety protocol adherence
Phone communication
Inventory records
5 years
Computer literacy
Filing
Executive administrative support
Mail distribution
Financial management report preparation
Mid-level
Windows
Meeting scheduling
Invoice payment processing
Employee data management
Database management
Property management bookkeeping
Internal employee customer service
Financial records management
Driving
Mail management
Desktop applications
Office supply ordering
Data entry
Payroll
Purchasing
Annual budget preparation

Full Job Description

Description

Job Overview:

As an Administrative Assistant, you’ll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties.

Your Responsibilities:

Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires.
Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner.
Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager’s review and approval.
Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk.
Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners.
Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures.
Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve.
Sets up meetings for Board Approval process.
Keeps packages updated with new memos and policies as required.
Prepares any resident information packages that require Board approval, (i., e., Architectural Modification).
Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons.
Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed.
Follows safety procedures and maintains a safe work environment.
Other duties as required.

Skills & Qualifications:

Associates degree with concentration in business preferred, or equivalent combination of education and experience.

Three (3) to Five (5) plus years of related work experience.
Computer literacy: Intermediate proficiency in Microsoft Windows software.
Must possess strong administrative background.
Strong working knowledge of customer service principles and practices.
Excellent interpersonal, office management and communications skills.
Self-starter with excellent communication, interpersonal and customer service and telephone skills.

Physical Requirements:

Physical demands include ability to lift up to 50 lbs.
Standing, sitting, walking and occasional climbing.
Required to work at a personal computer for extended periods of time.
Talking on the phone for extended periods of time.
Ability to detect auditory and/or visual emergency alarms.
Ability to work extended/flexible hours, weekend, and attend Board meetings as required.
Driving when necessary.

What We Offer:

As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions.

Compensation: $18.00-$20.00 per hour paid bi-weekly

Schedule: Monday-Friday, 9:00am-5:00pm

Disclaimer:

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

#LI-KS1

Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel [email protected].

Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at [email protected]; we will respond in accordance with Local Law 144, within 30 days.

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Refine Your Search

administrative assistant jobs in panama city fl

Administrative Assistant

Assistant Office Admin (External)

Executive Assistant

Administrative Associate (Panama City Campus)

Administrative Assistant

ADMINISTRATIVE/TECHNICAL SPECIALIST

Receptionist - State Farm Agent Team Member

Medical Administrative Assistant

Clerk, Operations

Administrative Coordinator

Receptionist - State Farm Agent Team Member

Medical Administrative Assistant

Executive Personal Assistant

Inspection Coordinator

Closing Assistant

Entry-Level Sys Admin - Test & Simulation Support

Receptionist - State Farm Agent Team Member

Accounting Administrative Assistant

Bookkeeper/Administrative Assistant

Escrow Assistant

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