ABOUT THE COMPANY
HB Protein Smoothies is scaling rapidly with corporate locations and multi-unit franchise deals, backed by Fransmart. Fransmart is a franchise development company specializing in identifying and scaling emerging restaurant and retail brands into national and global chains, with a track record of growing concepts like Five Guys, QDOBA, and The Halal Guys from a handful of units into powerhouse franchises.
We seek a proactive Full Charge Bookkeeper / Office Manager / Administrative Lead to serve as the primary internal overseer and integrator of outsourced bookkeeping deliverables, while leading Microsoft 365 setup from scratch, building scalable admin systems, maintaining a professional data room, and preparing PE-ready infrastructure. You will have authority to evaluate and recommend keeping the outsourced model or bringing bookkeeping in-house as volume grows.
POSITION SUMMARY
The Full Charge Bookkeeper / Office Manager / Administrative Lead is the internal champion of HB Protein Smoothies’ administrative systems, financial oversight, office operations, compliance, and documentation. With a trusted outsourced bookkeeping partner already managing monthly books and KPI tracking, you will focus on integration and quality assurance of their deliverables, Microsoft 365 ecosystem setup (from scratch), scalable process design (including Power Automate automations), data room organization, and PE-ready infrastructure. You serve as the primary liaison to the outsourced firm and hold authority to assess and recommend transitioning bookkeeping in-house when appropriate. This builder role supports rapid scaling until a Controller or CFO is hired.
KEY RESPONSIBILITIES
Bookkeeping & Finance
- Perform full-cycle bookkeeping: accounts payable, accounts receivable, bank reconciliations, general ledger maintenance, and journal entries.
- Prepare monthly, quarterly, and annual financial statements and reports.
- Manage cash flow, budgeting, and financial forecasting.
- Oversee outsourced bookkeeping, tax, and legal functions; act as the primary point of contact and ensure deliverables meet internal timelines and quality standards.
- Support financial reporting and compliance requirements for private equity readiness (e.g., clean books, audit-ready records, internal controls).
Office Management & Systems
- Maintain organized physical and digital filing systems, records, and company documents.
- Develop and improve administrative processes, office systems, and workflows to support scalability.
- Manage office operations, vendor relationships, and day-to-day facility needs in the North Scottsdale headquarters.
HR Administration
- Handle HR functions including onboarding/offboarding, employee records, benefits administration, payroll coordination (with outsourced support), and compliance with employment laws.
- Support recruitment efforts and maintain HR documentation as the company grows.
Compliance & Reporting
- Ensure adherence to financial, regulatory, and franchise-related compliance requirements.
- Prepare and assist with tax filings, audits, insurance, and other reporting obligations.
- Work closely with outsourced professionals to maintain accurate and timely records.
WHAT SUCCESS LOOKS LIKE
- Accurate, timely financials that support strategic decision-making.
- Scalable systems and processes ready for 2-3 corporate openings and significant franchise growth.
- Strong cross-functional collaboration and oversight of external partners.
- Contribution to building a professional, PE-ready infrastructure.
Bonuses tied to verified phase completion and ongoing KPIs. Samples (customize in offer letter):
- Phase 1 (M365 Setup + Integration Process, Days 1-30): 5% of base upon verified completion.
- Phase 2 (Consistent Oversight + Core Systems, Days 31-90): 7.5% upon sustained performance.
- Phase 3 (SOPs, Scalability, Outsourcing Recommendation, Days 91-180): 10%.
- Phase 4 (PE-Readiness & Handover): 7.5% upon successful transition support.
- Ongoing Quarterly (Post-Phase 2): Up to 5% per quarter based on KPI scorecard average (e.g., 80%+ achievement).
Total Potential: 25–35%+ annualized. Paid upon verified milestones/scorecards. Equity upside as company scales.
QUALIFICATIONS
Experience
- 5+ years of full-charge bookkeeping and office management experience, ideally in a franchisor, restaurant/hospitality, or multi-unit operation.
- Demonstrated experience overseeing outsourced accounting or bookkeeping partners.
Technical Skills
- Proficiency in QuickBooks (or similar accounting software) and advanced Excel.
- Strong Microsoft 365 skills including SharePoint and Teams; Power Automate experience a plus.
- Experience with franchise or PE-ready systems is a strong plus.
Education
- Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred. CPA or bookkeeping certification a plus.
Key Attributes
- Strong attention to detail, excellent organizational skills, and the ability to multitask in a fast-paced environment.
- A builder's mindset — comfortable creating systems and processes from scratch and driving continuous improvement.
- Comfortable overseeing outsourced partners while rolling up sleeves for hands-on work.
- Growth-oriented and able to scale with the business until a Controller or CFO is brought on.
Location
- Local candidates required; proximity to the North Scottsdale headquarters and original HB location strongly preferred. Must pass background check.
COMPENSATION
- Base Salary: $65,000 – $90,000 annually, depending on experience, qualifications, and the candidate’s ability to support high-growth scaling.
- Benefits: Competitive package including health insurance, 401(k), paid time off, and potential performance bonuses or equity participation as the company scales.
Pay: $65,000.00 - $90,000.00 per year
Benefits:
- 401(k)
- Health insurance
- Paid time off
Work Location: In person
