Top 22 Administrative assistant Jobs in Paris Il

Administrative Support Specialist
Human Resources Center of Edgar and Clark Counties —Paris, IL
- $38,000 - $40,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
23h
Administrative Assistant
Rose-Hulman Institute of Technology —Terre Haute, IN
- $19.23 - $21.63 an hour
- Mid-level
- Office
- 3 years
- Pet insurance
5d
Administrative Assistant
Point Beyond Mental Health Collective —Terre Haute, IN
- $18 an hour
- Part-time
- Private practice
- Google Workspace
- HIPAA
- Flexible schedule
Quick Apply
5h
Administrative Assistant II
Indiana State University —Terre Haute, IN
- $16.39 an hour
- Extended hours
- Customer service
- Bachelor of Science
- Basic math
- Wellness program
- AD&D insurance
Administrative Assistant
Thompson's Honda —Terre Haute, IN
- From $16.50 an hour
- Full-time
- Inventory management
- Computer literacy
- Office
- Health insurance
- Dental insurance
Quick Apply
Office Administrator / Receptionist
Jim Davis Restoration —Terre Haute, IN
- $14 - $16 an hour
- Full-time
- Computer literacy
- Writing skills
- Office
Quick Apply
1d
Receptionist Part Time
Southwood Healthcare Center —Terre Haute, IN
- Part-time
- Administrative experience
- High school diploma or GED
- Entry level
- Health insurance
- Dental insurance
Quick Apply
6d
Office Assistant
Stone Realty Group —Terre Haute, IN
- From $15 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Office
Quick Apply
8d
Electrical and Computer Engineering Administrative Assistant
Rose-Hulman Institute of Technology —Terre Haute, IN
- $19.23 - $21.63 an hour
- Mid-level
- Office
- 3 years
- Pet insurance
3d
Operations Administrator
The Baillie Group —Montezuma, IN
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
5d
Program Assistant -PT
Hamilton Center, Inc. —Terre Haute, IN
- $17.75 an hour
- Part-time
- Microsoft Excel
- Psychiatry
- Basic math
- 401(k) matching
Quick Apply
Program Assistant - FT
Hamilton Center, Inc. —Terre Haute, IN
- $17.75 an hour
- Full-time
- CPR Certification
- Microsoft Excel
- BLS Certification
Quick Apply
Program Assistant-Full-time
Hamilton Center, Inc. —Terre Haute, IN
- $17.75 an hour
- Full-time
- Microsoft Excel
- Basic math
- English
Quick Apply
Program Assistant-Full Time
Hamilton Center, Inc. —Terre Haute, IN
- $17.75 an hour
- Full-time
- Microsoft Excel
- Psychiatry
- Basic math
Quick Apply
Front Desk Associate
Super 8 by Wyndham —Terre Haute, IN
- $12 - $14 an hour
- Full-time
- Bilingual
- Google Workspace
- Computer literacy
Quick Apply

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Administrative Support Specialist
Human Resources Center of Edgar and Clark Counties —Paris, IL
Answer, receive, and direct telephone calls, messages, correspondence, and other communications in a professional manner. Attend required meetings and training.
$38,000 - $40,000 a year
Quick Apply
23h
Administrative Assistant
Gavina Graphics —Charleston, IL
\*Proper filing of Employee paperwork (i.e. I-9 & W4). \*Assist in Accounts Receivable, some collections when needed.
$16 - $20 an hour
Quick Apply
5d

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Administrative Assistant
The Ohio State University —Columbus, OH
Required : Bachelor's degree in business or an administrative field or an equivalent combination of education and experience; 0-2 years of Administrative…
$24.76 - $32.33 an hour
5d
Administrative Associate
Kone —Columbus, OH
Your customer service mindset provides an engaging experience with internal and external stakeholders whether it is through phone calls, emails, or face to face…
$49,900 - $65,520 a year

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Administrative Support Specialist

Human Resources Center of Edgar and Clark Counties -
Paris, IL

Quick Apply

Job Details

Full-time
$38,000 - $40,000 a year
23 hours ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Parental leave
Employee assistance program
Vision insurance
401(k) matching
Life insurance

Qualifications

Computer operation
Confidential information handling
Microsoft Outlook
Spreadsheets
Executive administrative support
High school diploma or GED
Microsoft Teams
Business Administration
Clerical experience
Business
Associate's degree
Physical document handling
File organization

Full Job Description

The Administrative Support Specialist provides comprehensive administrative support to the Executive Director and Director of Corporate Compliance. This position serves in a dual administrative role, assisting with day-to-day departmental operations, employee records and documentation, compliance-related administrative activities, recruitment support, and special projects while also providing direct administrative assistance to the Executive Director.

The ideal candidate is highly organized, detail-oriented, dependable, professional, and able to manage confidential information appropriately. This position requires the ability to prioritize multiple responsibilities, maintain accurate records, communicate effectively with employees and leadership, and work independently while recognizing when additional direction or assistance is needed.

Essential Duties and Responsibilities

Executive Director Administrative Support

Provide direct administrative support to the Executive Director.
Assist the Executive Director with daily administrative needs, organization, correspondence, and follow-up.
Prepare, organize, format, and maintain documents, reports, correspondence, and other materials as requested.
Assist with scheduling meetings, appointments, and other activities as directed.
Coordinate meeting materials, agendas, handouts, and other documentation as needed.
Maintain organized electronic and paper files for the Executive Director.
Assist with tracking assignments, deadlines, follow-up items, and requests made by the Executive Director.
Prepare correspondence and communications on behalf of the Executive Director as directed.
Assist with organizing information and materials needed for meetings, presentations, audits, reviews, and organizational activities.
Serve as an administrative point of contact for matters assigned by the Executive Director and appropriately route questions or requests to the appropriate individual.
Assist with special projects and organizational initiatives assigned by the Executive Director.
Maintain confidentiality and exercise appropriate discretion when handling sensitive organizational, employee, financial, or leadership information.

Human Resources & Corporate Compliance Administrative Support

Provide administrative support to the Director of Corporate Compliance & Human Resources.
Maintain accurate and organized electronic and paper personnel records, including scanning, uploading, filing, organizing, and archiving documents.
Assist with employee status changes, including new hires, transfers, job changes, wage changes, terminations, and changes in supervisors.
Assist with new-hire administrative processes, including entering employee information into applicable systems, completing required reporting, and maintaining new-hire documentation.
Assist with termination processes, including updating applicable systems and moving records to appropriate terminated-employee files.
Assist with annual and periodic background checks, driver checks, CANTS checks, driver checks, attestations, and other compliance-related administrative requirements.
Assist with preparing and maintaining OP resumes and other required organizational documentation.
Maintain tracking spreadsheets and other administrative records related to recruitment, new hires, applications, terminations, and other HR activities.
Order employee badges, business cards, and other administrative materials as needed.
Assist with other administrative and compliance projects as assigned.

General Administrative Responsibilities

Answer, receive, and direct telephone calls, messages, correspondence, and other communications in a professional manner.
Communicate professionally and courteously with employees, applicants, supervisors, leadership, vendors, and members of the public.
Maintain accurate, timely, and organized records.
Monitor assigned tasks and follow up to ensure deadlines and requirements are met.
Assist with coordination of organizational events and employee activities as assigned.
Maintain appropriate confidentiality regarding employee, organizational, and leadership information.
Demonstrate professionalism and represent the organization positively in all interactions.
Follow organizational policies, procedures, and applicable confidentiality requirements.
Attend required meetings and training.
Perform other duties and special projects as assigned.

Required Knowledge, Skills, and Abilities

Strong organizational and administrative skills.
Excellent attention to detail and accuracy.
Ability to prioritize multiple assignments and meet deadlines.
Strong written and verbal communication skills.
Ability to maintain confidentiality and handle sensitive information appropriately.
Ability to work independently while also functioning effectively as part of a team.
Strong computer skills and ability to learn and utilize multiple software applications and electronic systems.
Proficiency with Microsoft Office products, including Word, Excel, Outlook, and Teams.
Ability to maintain accurate electronic and paper filing systems.
Professional demeanor and strong interpersonal skills.
Ability to communicate effectively with employees at all levels of the organization.
Ability to exercise sound judgment regarding routine administrative matters and appropriately escalate issues when necessary.

Education and Experience

Required:

High school diploma or equivalent.
Previous administrative, clerical, office, or customer service experience.
Demonstrated ability to maintain organized records and complete detailed administrative tasks accurately.

Preferred:

Associate degree or additional education in business administration, human resources, office administration, or a related field.
Previous experience in Human Resources, healthcare, behavioral health, nonprofit, or compliance-related environments.
Experience working with electronic HR, payroll, applicant tracking, or document management systems.

Physical Requirements

The position requires the ability to perform routine office duties, including sitting for extended periods, operating a computer and other office equipment, communicating by telephone and in person, and occasionally lifting or moving office materials and supplies.

Confidentiality

This position will have access to confidential employee, Human Resources, Corporate Compliance, and Executive Office information. The Administrative Assistant is expected to maintain strict confidentiality and exercise discretion in the handling, storage, transmission, and discussion of confidential information.

Pay: $38,000.00 - $40,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Health insurance
Life insurance
Paid time off
Parental leave
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in paris il

Administrative Support Specialist

Administrative Assistant

Administrative Assistant

Administrative Assistant II

Administrative Assistant

Office Administrator / Receptionist

Receptionist Part Time

Office Assistant

Electrical and Computer Engineering Administrative Assistant

Operations Administrator

Program Assistant -PT

Program Assistant - FT

Program Assistant-Full-time

Program Assistant-Full Time

Front Desk Associate

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