Top 4438 Administrative services Jobs in Phoenix, Az

Executive Assistant
EPIC International —Scottsdale, AZ
- $45,000 - $55,000 a year
- Full-time
- Hybrid work
- Google Workspace
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Client Services Associate
Touchstone Wealth —Scottsdale, AZ
- $50,000 - $55,000 a year
- Full-time
- Office
- Organizational skills
- In-person
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Office Services Assistant, Temporary
Baker Tilly Advisory Group, LP —Scottsdale, AZ
- $19 - $25 an hour
- Overtime
- Office
- High school diploma or GED
- Organizational skills
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Executive Administrative Assistant
Intel —Phoenix, AZ
- $91,750 - $151,510 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health insurance
3d
Administrative Clerk-HSE (Phoenix, AZ) - Austin Industrial
Austin Industrial —Phoenix, AZ
- $30 an hour
- Overtime
- Background check
- Microsoft Outlook
- Computer literacy
- Disability insurance
- Health insurance
1d
Office Administrator
Ecolab Inc. —Phoenix, AZ
- $26 - $29 an hour
- Overtime
- Microsoft Excel
- Mid-level
- Office
- Disability insurance
- Health insurance
ADMINISTRATIVE SERVICES OFFICER 1
State of Arizona —Phoenix, AZ
- $50,000 - $55,000 a year
- Urgently hiring
- Google Workspace
- Research
- Mid-level
- Paid parental leave
- Paid holidays
Office Admin
Mercer —Phoenix, AZ
- $49,700 - $99,400 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- Office
- Travel reimbursement
- Health insurance
8d
Administrative Assistant
LifeHealth LLC —Phoenix, AZ
- $34.63 an hour
- Weekends as needed
- Military
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Administrative Aide - Police Organizational Integrity Bureau
City of Phoenix —Phoenix, AZ
- $20.51 - $35.08 an hour
- Online Application
- Clean driving record
- Microsoft Excel
- Microsoft Outlook
- Commuter assistance
- Paid parental leave
1d
Administration Support
Sandvik —Phoenix, AZ
- $27 - $32 an hour
- Online Application
- Inventory management
- Mid-level
- Office
- Disability insurance
- Health insurance
Court Clerk
City of Glendale, AZ —Glendale, AZ
- $22.64 - $33.96 an hour
- 8 hour shift
- Microsoft Outlook
- Writing skills
- Basic math
1d
ADMINISTRATIVE ASSISTANT
State of Arizona —Phoenix, AZ
- $50,715 a year
- Extended hours
- Microsoft Excel
- Microsoft Outlook
- Public speaking
- Paid parental leave
- Paid holidays
Receptionist/Administrative Assistant
Blackstone Security Services, Inc. —Phoenix, AZ
- $21.64 an hour
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
3d
Receptionist
Impactia Corp —Phoenix, AZ
- $17 - $27 an hour
- Full-time
- Computer literacy
- Office
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
2d
Receptionist
MMR Group —Phoenix, AZ
- Full-time
- Spanish
- English
- Office
Quick Apply
Administrative Assistant
VANGUARD TRUCK CENTERS LLC —Phoenix, AZ
- $19 - $24 an hour
- Background check
- Dealership
- Computer literacy
- Disability insurance
- Health insurance
Quick Apply
10d
Administrative Assistant
Emerald Transformer —Phoenix, AZ
- $20 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
- Disability insurance
- Health insurance
Quick Apply
Education Administration Coordinator
Mayo Clinic —Phoenix, AZ
- $23.89 - $34.47 an hour
- Weekends as needed
- School experience
- Mid-level
- High school diploma or GED
- Health savings account
- Health insurance
3d
Administrative Assistant/Receptionist
Harmony Behavioral Health —Phoenix, AZ
- $20 - $24 an hour
- Full-time
- Microsoft PowerPoint
- Microsoft Word
- Background check
- Free parking
- Paid training
Quick Apply

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Executive Assistant

EPIC International -
Scottsdale, AZ

Quick Apply

Job Details

Full-time
$45,000 - $55,000 a year

Benefits

Health insurance
Dental insurance
Paid time off
Opportunities for advancement

Qualifications

Google Workspace
Teamwork
Confidential information handling
Microsoft Outlook
Executive administrative support
Collaborative technology platforms
Office management

Full Job Description

About EPIC International

EPIC International is a global meeting, incentive travel, and event management agency specializing in creating extraordinary experiences for corporate clients around the world. Our team delivers high-impact meetings, conferences, incentive trips, and strategic events through exceptional service, creativity, and flawless execution.

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our Chief Operating Officer, President & Founder, and Vice President of Sales & Marketing. This role serves as a critical member of the leadership support team, helping ensure organizational efficiency, seamless communication, and successful execution of company initiatives.

Position Overview

The Executive Assistant will provide high-level administrative and operational support to EPIC's executive leadership team. This individual will manage calendars, travel, meetings, communications, special projects, and company initiatives while serving as a trusted partner to leadership.

The ideal candidate thrives in a fast-paced environment, exercises sound judgment, maintains confidentiality, and anticipates needs before they arise.

In addition to executive support responsibilities, this role will assist with a small number of VIP client trips throughout the year, helping coordinate personalized travel experiences and logistics.

Primary Areas of Responsibility

Executive & Calendar Management

Manage complex calendars for the COO, President & Founder, and VP of Sales & Marketing
Schedule internal and external meetings across multiple time zones
Coordinate leadership availability and prioritize competing requests
Manage meeting logistics, agendas, materials, and follow-up item
Track deadlines, action items, and executive priorities
Assist with executive expense reporting and administrative support
Prepare executives for meetings through briefing documents and organization of materials
Track deadlines, action items, and executive priorities
Assist with executive expense reporting and administrative support
Prepare executives for meetings through briefing documents and organization of materials

Travel & Event Coordination

Coordinate domestic and international travel arrangements for executives
Manage flight, hotel, transportation, and itinerary logistics
Prepare detailed travel itineraries and executive briefing documents
Assist with site inspections, client meetings, conferences, and company events
Support executive attendance at industry conferences and networking events
Coordinate occasional personal travel and scheduling requests as needed
Assist with planning and coordination of select VIP client trips throughout the year
Research and coordinate hotel accommodations, transportation, dining reservations, activities, and itinerary details for VIP travelers
Prepare personalized travel itineraries and supporting travel documents
Communicate with hotels, vendors, and destination partners to ensure a seamless travel experience
Support special requests and concierge-style arrangements as needed

Travel & Event Coordination

Coordinate domestic and international travel arrangements for executives
Manage flight, hotel, transportation, and itinerary logistics
Prepare detailed travel itineraries and executive briefing documents
Assist with site inspections, client meetings, conferences, and company events
Support executive attendance at industry conferences and networking events
Coordinate occasional personal travel and scheduling requests as needed
Assist with planning and coordination of select VIP client trips throughout the year
Research and coordinate hotel accommodations, transportation, dining reservations, activities, and itinerary details for VIP travelers
Prepare personalized travel itineraries and supporting travel documents
Communicate with hotels, vendors, and destination partners to ensure a seamless travel experience
Support special requests and concierge-style arrangements as needed

Communication & Administrative Support

Draft, edit, and proofread professional correspondence, presentations, and internal communications
Monitor and prioritize incoming communications when requested
Serve as a liaison between leadership, clients, vendors, and internal teams
Maintain confidential records and sensitive information
Prepare meeting summaries, notes, and action-item tracking
Support executive reporting and presentation preparation
Assist with company-wide communications and announcements as needed

Project Management & Operations Support

Assist with special projects and strategic initiatives across the organization
Track project timelines, deliverables, and executive requests
Support leadership meetings and company-wide initiatives
Help coordinate team meetings, trainings, and internal events
Organize company documents, files, and operational resources
Identify opportunities to improve administrative processes and efficiency
Assist with vendor coordination and operational logistics as assigned

Leadership Team Support

Provide day-to-day support for the COO, President & Founder, and VP of Sales & Marketing
Anticipate executive needs and proactively solve problems
Assist with confidential business matters and leadership projects
Help manage priorities across multiple departments and stakeholders
Support business development initiatives and client-facing activities as needed
Act as a trusted partner to leadership and help maintain smooth day-to-day operations

Qualifications

3+ years of Executive Assistant, Administrative Assistant, Office Manager, or similar experience
Experience supporting multiple executives simultaneously preferred
Exceptional organizational and time management skills
Strong written and verbal communication abilities
High level of professionalism, discretion, and confidentiality
Ability to prioritize and adapt in a fast-paced environment
Strong attention to detail and follow-through
Proficiency with Microsoft Office, Outlook, PowerPoint, Teams, and Google Workspace
Comfortable learning and utilizing new technology platforms
Self-motivated with the ability to work independently
Strong problem-solving skills and ability to anticipate needs

Preferred Experience

Executive support within a professional services, hospitality, events, travel, or agency environment
Experience coordinating executive travel and meeting logistics
Project management experience
Familiarity with CRM systems, Cvent, or event management platforms
Experience utilizing AI productivity tools such as ChatGPT and Claude
Experience supporting business owners, founders, or senior leadership teams
Luxury travel, hospitality, or concierge experience is a plus

What Success Looks Like

Leadership calendars and priorities run efficiently
Travel and meeting logistics are flawlessly coordinated
Executive communications are timely, professional, and organized
Special projects move forward without constant oversight
Leadership team members can focus on strategic initiatives knowing operational details are handled
VIP travelers receive a seamless, high-touch experience

Why Join EPIC?

Work directly alongside company leadership
Gain exposure to a dynamic and growing business
Participate in world-class meetings, events, and incentive travel programs
Collaborative and entrepreneurial company culture
Opportunities for professional growth and advancement
Hybrid work environment with flexibility
Competitive compensation and bonus opportunities

If you are a highly organized professional who enjoys supporting executives, solving problems, coordinating travel, and helping a fast-moving organization operate at its best, we'd love to hear from you.

Pay: $45,000.00 - $55,000.00 per year

Benefits:

Dental insurance
Health insurance
Paid time off

Work Location: Hybrid remote in Scottsdale, AZ 85254

Quick Apply

Refine Your Search

administrative services jobs in phoenix, az

Executive Assistant

Client Services Associate

Office Services Assistant, Temporary

Executive Administrative Assistant

Administrative Clerk-HSE (Phoenix, AZ) - Austin Industrial

Office Administrator

ADMINISTRATIVE SERVICES OFFICER 1

Office Admin

Administrative Assistant

Administrative Aide - Police Organizational Integrity Bureau

Administration Support

Court Clerk

ADMINISTRATIVE ASSISTANT

Receptionist/Administrative Assistant

Receptionist

Receptionist

Administrative Assistant

Administrative Assistant

Education Administration Coordinator

Administrative Assistant/Receptionist

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