Accounts Payable (AP) Coordinator
ABOUT MARKON
From its headquarters in Salinas, CA, Markon Cooperative, Inc., provides fresh produce purchasing, logistics, information and marketing services exclusively to its five member distributors (Ben E. Keith Foods, Gordon Food Service, Gordon Food Service Canada, Nicholas & Company, and Shamrock Foods Company) and their foodservice customers.
A leader in food safety, quality control, and innovation, Markon is also mindful of the produce industry's impact on people – from field workers to consumers. We put people first and offer a culture that values teamwork, loyalty, and a commitment to excellence.
Join Markon and let’s redefine ‘fresh’ together!
JOB SUMMARY
We are seeking an Accounts Payable Coordinator to support the Company’s accounts payable operations for assigned vendors and ensure accurate, timely processing of invoices and payments.
Reporting to the Controller, this role manages day‑to‑day AP activities, resolves invoice and purchase order discrepancies, maintains vendor relationships, and functions as an effective member of the Finance Team by communicating professionally and proactively supporting departmental needs.
KEY RESPONSIBILITIES
· Process accounts payable invoices for assigned vendors, including receiving, opening, sorting, date‑stamping, and entering invoices into the accounting system.
· Review vendor invoices against purchase orders, release invoices for payment when matched, and research discrepancies requiring resolution.
· Coordinate with Purchasing, Product Managers, and Accounts Receivable to resolve invoice issues, credits, and problem files.
· Manage the check processing cycle, including printing checks, balancing to reports, matching supporting documentation, mailing payments, and filing records.
· Monitor invoices and vendors on hold and release holds when appropriate.
· Review accounts payable aging reports and research items outstanding beyond established timelines.
· Maintain vendor relationships by responding to inquiries regarding payment status, discrepancies, and past‑due balances.
· Track and follow up on purchase order exceptions, aged POs, missing invoices, and credits.
· Support internal controls and documentation requirements related to accounts payable processes.
· Perform general administrative and office support tasks as needed, including filing, mail handling, and supply coordination.
REQUIRED SKILLS & QUALIFICATIONS
· Minimum of two years of accounts payable, accounting, or related administrative experience.
· Strong attention to detail and accuracy with the ability to manage high volumes of transactions.
· Solid organizational and time‑management skills, with the ability to adjust priorities to meet changing deadlines.
· Effective written and verbal communication skills for interacting with vendors and internal stakeholders.
· Ability to research discrepancies, define problems, and apply sound judgment to reach appropriate resolutions.
· Proficiency in Microsoft Word and Excel, with the ability to quickly learn new accounting or ERP systems.
· Strong math skills, including the ability to work with percentages, ratios, and basic accounting concepts.
· Demonstrated teamwork, dependability, and a professional, service‑oriented approach.
PREFERRED QUALIFICATIONS
· Associate’s degree or coursework in accounting, finance, or a related field.
· Experience working with purchase orders and three‑way matching processes.
· Prior experience in a multi‑vendor or high‑volume AP environment.
· Familiarity with accounting or ERP systems (e.g., Sage, NetSuite, SAP, or similar).
· Experience supporting audits or internal controls related to accounts payable.
WORK LOCATION
In-office (Phoenix, Arizona).
COMPENSATION
The salary range for this position is $23.00 - $25.00 per hour, depending on experience and qualifications.
BENEFITS
- Health, dental, and vision insurance
- 401(k)
- Optional Health Savings Account
- Life insurance
- Employee assistance program
- Paid Time Off
This job description does not contain a comprehensive list of activities, duties, or responsibilities that will be required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Markon is an equal opportunity employer. All applicants receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, genetic information, or any other basis protected by applicable law. We will make any reasonable accommodation for those with disabilities to perform the essential functions of their jobs.
Job Type: Full-time
Pay: $23.00 - $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Ability to Commute:
- Phoenix, AZ 85009 (Required)
Work Location: In person
