Top 1415 Administrative Jobs in Phoenix, Az

Executive Assistant
Confidential —Scottsdale, AZ
- $65,000 - $75,000 a year
- Full-time
- Google Workspace
- Office
- Administrative experience
Quick Apply
Legal Assistant/Secretary
Broening Oberg Woods & Wilson, PC —Phoenix, AZ
- $60,000 - $75,000 a year
- Full-time
- 5 years
- US work authorization
- Computer skills
- Health insurance
- Dental insurance
Quick Apply
Front Desk Lead
Valle del Sol —Phoenix, AZ
- Full-time
- 18 years or older
- Current TB test
- BLS Certification
- Disability insurance
- Health insurance
Quick Apply
Administrative Referral Coordinator
Valle del Sol —Phoenix, AZ
- $18.50 - $21.50 an hour
- Full-time
- 18 years or older
- Current TB test
- High school
- Disability insurance
- Health insurance
Quick Apply
Front Desk Administrator
Valle del Sol —Phoenix, AZ
- $18 - $25 an hour
- Full-time
- 18 years or older
- Spanish
- Current TB test
- Disability insurance
- Health insurance
Quick Apply
Administrative Assistant
Optum —Scottsdale, AZ
- $18 - $32 an hour
- Full-time
- 18 years or older
- CPR Certification
- BLS Certification
- On-the-job training
5d
Office Coordinator
Arixa Capital —Scottsdale, AZ
- $28 - $32 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Free parking
- Paid holidays
Quick Apply
Administrative Assistant
Judicial Branch of Arizona in Maricopa County —Phoenix, AZ
- $22.09 - $34.50 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Wellness program
- Paid holidays
2d
Staff Assistant II, Phoenix PHX
American Airlines —Phoenix, AZ
- Holidays
- Office
- High school diploma or GED
- Criminal background check
- Health insurance
- Dental insurance
2d
Administrative Assistant II
First Solar —Phoenix, AZ
- $23.50 - $33.00 an hour
- Full-time
- Background check
- Research
- Mid-level
Legal Office Clerk
Kelly Services —Phoenix, AZ
- $18.66 an hour
- Full-time
- Hybrid work
- Computer literacy
- Mid-level
- Microsoft Office
- Paid holidays
- Disability insurance
Quick Apply
9d
Legal Office Clerk (Legal Assistant)
Kelly Services —Phoenix, AZ
- $18.70 an hour
- Full-time
- Computer literacy
- Research
- Office
- Paid holidays
- Disability insurance
Quick Apply
11h
Front Desk Administrator
Valle del Sol —Phoenix, AZ
- $18 - $25 an hour
- Full-time
- 18 years or older
- Spanish
- Current TB test
- Disability insurance
- Health insurance
Quick Apply
Medical Administrative Specialist
Basata INC —Tempe, AZ
- $17 - $24 an hour
- Full-time
- Background check
- Private practice
- Medical office experience
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Rapid Repair - AZ —Phoenix, AZ
- $21 - $24 an hour
- Full-time
- Background check
- Clean driving record
- Dealership
- Health insurance
- Dental insurance
2d
Sr Administrative Assistant
Honeywell Aerospace —Glendale, AZ
- Full-time
- Hybrid work
- Mid-level
- Office
12d
Data Entry Keyer
Elevators Interiors —Phoenix, AZ
- $70,989 - $80,989 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
Administrative Assistant
Arizona District Court —Phoenix, AZ
- $56,876 - $65,173 a year
- Customer service
- Mid-level
- Office
Office Administrator
Ecolab Inc. —Phoenix, AZ
- $26 - $29 an hour
- Overtime
- Microsoft Excel
- Mid-level
- Office
- Disability insurance
- Health insurance
ADMINISTRATIVE SPECIALIST
City of Surprise, AZ —Surprise, AZ
- $24.94 - $37.40 an hour
- Full-time
- Background check
- Research
- Office
- Paid holidays
- Health insurance
5d

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administrative jobs near phoenix, az

Executive Assistant

Confidential
Scottsdale, AZ

Quick Apply

Job Details

Full-time
$65,000 - $75,000 a year

Qualifications

Executive administrative support
Administrative experience
Data entry
Organizational skills
Front desk
Working as an executive assistant

Full Job Description

Overview

We are seeking a highly experienced Executive Assistant to provide dedicated support to a

senior/high-functioning executive. This role demands the utmost discretion, professionalism, and sound judgment, as you will regularly handle sensitive and confidential information. The ideal candidate is a self-starter: a true go-getter who learns quickly, adapts on the fly, and requires minimal oversight. You'll need to be highly responsive, anticipate needs before they arise, and bring calm, capable energy to a fast-paced environment. Prior experience supporting a C-suite executive or other senior leader is required.

Responsibilities

● Manage and coordinate complex, ever-changing calendars, appointments, and

meetings, exercising sound judgment in prioritization and scheduling decisions on the

executive's behalf.

● Serve as a trusted gatekeeper for communications, handling calls and correspondence

with discretion, professionalism, and excellent judgment regarding confidential matters.

● Prepare, proofread, and edit correspondence, reports, presentations, and other

documents with precision and a high standard of polish.

● Maintain meticulous digital and physical filing systems, ensuring sensitive information is

organized, secure, and easily retrievable.

● Coordinate and execute executive, member, and company events, including venue selection, vendor management, guest communications, logistics, budgeting, and on-site support to ensure a seamless experience.

● Arrange detailed travel logistics, including accommodations, transportation, and

itineraries, often with short notice and changing requirements.

● Support broader office operations as needed, including supplies, equipment, and front-

desk coordination.

● Respond promptly and courteously to inquiries via phone and email, representing the

executive professionally at all times.

● Handle data entry, bookkeeping (QuickBooks or similar), and expense/invoice

management with accuracy.

● Lead or support special projects, meetings, and events while maintaining strict,

ongoing confidentiality.

● Proficiently use Microsoft Office Suite and Google Workspace to keep daily operations

running smoothly.

Ideal Candidate

● Prior experience as an Executive Assistant to senior leadership is required.

● Demonstrated ability to learn quickly, take initiative, and operate independently with

limited direction.

● Exceptional discretion and trustworthiness in handling private and sensitive information.

● Highly responsive, with strong judgment under time pressure and shifting priorities.● Polished communication skills and a proactive, "no task too small" mindset.

Pay: $65,000.00 - $75,000.00 per year

Application Question(s):

Tell me about a time when your executive gave you a vague objective and expected you to figure out the details.

Work Location: In person

Quick Apply

Refine Your Search

administrative jobs in phoenix, az

Executive Assistant

Legal Assistant/Secretary

Front Desk Lead

Administrative Referral Coordinator

Front Desk Administrator

Administrative Assistant

Office Coordinator

Administrative Assistant

Staff Assistant II, Phoenix PHX

Administrative Assistant II

Legal Office Clerk

Legal Office Clerk (Legal Assistant)

Front Desk Administrator

Medical Administrative Specialist

Administrative Assistant

Sr Administrative Assistant

Data Entry Keyer

Administrative Assistant

Office Administrator

ADMINISTRATIVE SPECIALIST

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